office associate

Job Overview

This position performs a variety of clerical, administrative, and office support tasks for the Public Safety Department.

Duties and Responsibilities

• Provides excellent customer service (in-person, phone, and email) by answering questions promptly and accurately.
• Supports scheduling by organizing appointments, meetings, conference calls, and video calls.
• Files and organizes documents and records in various electronic and physical filing systems using organizational skills.
• Prepares event folders, updates department directories, develops tracking spreadsheets, and assists with preparing and distributing incident reports.
• Maintains and tracks records for lost and found items, stores items in a secure location, and promptly returns items to their owners.
• Maintains supply inventory and purchases supplies as needed.
• Assists with gathering and preparing required documents for contracts, submits requests, and tracks contract progress.
• Tracks and maintains purchasing and contract records and assists with preparing budget projections.
• Operates a variety of office equipment including a computer, copier, scanner, fax machine, telephone, and utilizes various computer applications.
• Performs tasks efficiently and according to procedures to ensure expediency and accuracy while meeting deadlines.
• Attends Public Safety meetings and other Fairgrounds meetings and takes notes as requested.
• Assists Public Safety and other departments with various special projects.

Qualifications

• Excellent customer service, communication, organizational, and time management skills.
• Detail-oriented, quick learner, ability to multi-task, work independently and as part of a team, and meet deadlines.
• Knowledge of office procedures and office equipment including computers and applicable software applications (e.g., Microsoft Word, Excel, Outlook, PowerPoint, Teams, and Adobe).
• Good judgment and professionalism.