Special Events Coordinator

Delaware County Christian School is seeking a full-time Special Events Coordinator. As part of the Advancement Department, the full-time Special Events Coordinator will serve as the project lead for internal and external events across all divisions, with a primary focus on the following areas: Admissions, Development, and Alumni Relations, and community engagement programming. The Special Events Coordinator will lead site research, logistics coordination, budget and timeline development, list development and tracking of volunteers, and coordinate invitations and other printed materials with the Marketing and Communications Manager and the Graphic Designer.

Qualifications

• The candidate will have 3-5 years of project management experience.
• Thinks strategically and creatively; and operates in an organized manner.
• Works independently, takes initiative, and reacts and adapts to changing situations appropriately. 
• Coordinates complex logistics internally and externally while maintaining exceptional attention to detail. 
• Has excellent verbal and written communication skills. 
• Has proven leadership skills with attention to leading a large base of volunteers.
• Can work with database systems, including Finalsite and Blackbaud—proficiency in Microsoft Office and Google applications.

Responsibilities

• The Coordinator will work closely with the Director of Development and Director of Enrollment to identify themes and event strategies and coordinate with the Marketing and Communications Manager to coordinate brand management and multimedia strategies to market events to the proper audiences. 
• While the Coordinator will not project-lead all events, as a member of the Advancement team, they will participate in and support large-scale events like Opening Picnic, Homecoming, Open Houses, Benefit, Golf Classic, Grandparents Day(s), and Graduation.
• Coordinate with the IT department and maintenance teams, volunteers, and both internal and external partners. 
• Ensure all events feature a timeline, clear project plans with assigned roles and responsibilities, technology plans, and a budget.
• Confirm all events are successfully closed out with final budgets, documented attendance, expenses submitted, lessons learned documentation and follow-up coordinated across teams to maximize outcomes. 
• Manage volunteers, vendors, contracts, equipment rentals, etc.

Please check the school's website regarding Personal Faith Alignment and apply if you believe that we are a best-fit school for you to develop personally, professionally, and spiritually. To apply, please complete our Staff Application, including Questions for Personal Response. Please contact Hannah Grim at hgrim@dccs.org with questions.