What are the responsibilities and job description for the Graduate Programs Coordinator position at Delaware State University?
General Description of the Position
Provide administrative programmatic support for the Social Work Graduate (Master of Social Work and Doctor of Social Work) Programs. Work under the direct supervision of the MSW and DSW Program Directors.
Essential Functions & Required Knowledge, Skills and Abilities
Essential Job Functions
The following are the functions essential to performing this job:
1. Performs administrative operating practices and procedures and makes recommendations to support smooth and efficient coordination and growth of the graduate programs, such as monitoring and tracking: Graduate Programs information inquiries, MSW and DSW admission and re-admission applications, plan of study and matriculation documents completion, semester schedules, and distribution of course materials to adjuncts.
2. Supports the graduate Program Directors in completion and submissions of travel authorizations, requisitions and purchases, marketing and copy center requests, budget transfer requests, supply orders, etc.
3. Supports the graduate Program Directors in planning and facilitating campus outreach events, recruitment activities, graduation celebrations, student group meetings, and orientation activities.
4. Supports the graduate Program Directors in developing, editing, and electronically distributing MSW and DSW Program newsletters.
5. Supports the graduate Program Directors (when funds are available) in interviewing and hiring graduate student workers, monitoring time and attendance, monitoring the completion of assigned tasks, and approving time sheets.
6. Participates in Department, College and University meetings and events as required.
7. Performs other related administrative and occasional duties as assigned by the MSW and DSW Program Directors.
Required Knowledge, Skills, and Abilities
The candidate must possess the following skills and abilities to perform essential functions or without reasonable accommodations:
1. Knowledge of office operations, services, etc.
2. Knowledge of administrative support practices and procedures.
3. Intermediate to advanced time management practices.
4. Basic knowledge of computer software/applications, such as word processing, spreadsheets, graphics, and databases found in such products as Microsoft Office.
5. Basic knowledge in social media platforms for the purpose of marketing and growing the MSW and DSW Programs.
6. Ability to verify the accuracy of information, resolve discrepancies, and follow up on outstanding tasks and activities.
7. Ability to community effectively with students, faculty, staff, administration, and the public.
8. Value teamwork and collegiality.
Qualification Standards
1. Education: Minimum of a bachelor’s degree.
2. 3 years of administrative work experience.
3. Preferences: Mastery of Microsoft Office Suite and social media platforms.
Performance Standards & EEO Statement
The criteria for evaluation in this position include, but are not limited to, the following:
1. Demonstrate knowledge of the DSU Fundamentals.
2. Completion and quality of work according to guidelines and timelines established by supervisor.
3. Reliable attendance and work results.
4. Effective interaction and working relationships with co-workers and customers.
EEO Statement
Delaware State University is an equal opportunity employer committed to fostering a diverse and inclusive academic global community. The University is dedicated to enhancing diversity and inclusion in all aspects of recruitment and employment. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information, or any other characteristic protected by state or federal law. The University is committed to achieving a diverse faculty and staff and encourages members of underrepresented groups to apply.
Equal opportunity employer/program'' and “auxiliary aids and services are available upon request to individuals with disabilities''.
