Administration Assistant

Position: Admin Assistant

Location: Omaha, NE - 68127

Client: Food & Beverage Company

Duration: 2 months (may get extended)

Payrate: $20/hr

Day Monday – Friday

daily Facility Support
• Call-ins and Walk-ins (Receptionist)
• House HHC (hot shots/will calls/redemption invoices) Backup.
• Donations / Free Goods – 501C3 and non-501C3 events / period reconciliation
• Redemption Center Payment Processing.
• C & I Committee: Employee appreciation, events
• Cell Phone Management – Repairs & Equipment tracking in Calero.
• Basic administrative support (phones, copies, office supplies, etc.)
• Distribute Mail/FedEx

Accounts Payable
• Bill paying
• New supplier set up.
• Closed order invoice submission
• P-Card use, and administration

Sales Support/Analysis
• New customer set up - information accuracy, Tax information, Credit Apps, SME Assistance
• Respond and Recover - Follow up on customer calls Direct customers.
• Direct Liaison & Support in Issue Resolution
• Pricing Issues Support
• Uniform ordering (Sales Department)
• Adhoc Reporting as needed.

HR/Safety/Fleet/DOT Support
• ADP Process – Post Jobs/Submit Interview Notes
• HR - New Hire / HR First / Select / Orientation / RTI Recruiting
• Safety Training/Schoox – Manager Support
• Health and wellness programs, Screenings- flu shots –clinics
• Ensure participation and compliance with all /GCS audit procedures.
• Employee Badges
• Support IT / TSA requests.
• Employee Recognition posting

Qualifications/Requirements: Skills & Capabilities:
• Excellent analytical skills and the ability to translate analytical findings into actionable solutions and processes.
• Ability to function well in a team environment.
• Strong communication skills across multiple platforms
• Exceptional Attention to Detail
• Results oriented with the ability to complete assignments accurately in a timely manner.
• Ability to handle multiple priorities.
• Proficient in Microsoft Office, specifically in regard to Outlook and Excel
• Ability to quickly learn various in-house software applications.
• Aptitude to work with minimal supervision.
• Self-motivated and high level of initiative
• Accurate and detail-oriented individual
• Demonstrate tact, highest integrity, maturity, professionalism, and respect for others, both internally (Functional Teams) and externally.
• Must be strong team player and assist other department staff when necessary.
• Willingness to learn and take on projects.
• Ability to handle multiple changing priorities simultaneously in sometimes challenging situations and keeping management involved as needed.
• Minimum High School Diploma/GED
May have additional assigned duties not listed for Market support and as systems change.

Relocation Eligible: Not Eligible for Relocation
Job Type: Regular