What are the responsibilities and job description for the Administrative Support position at Della Infotech, Inc.?
Job description :
Scheduling meetings for Office of the General Counsel (OGC) members and other Global Legal Organization (GLO) team members who have larger meetings
- Assist with arranging any large GLO / Division meetings
- Would interact by phone and online meetings with team members outside of the US
- Prepare, monitor, and follow up on expense reports for OGC members
- Travel support :
- Liaise with destination admins / GLO members regarding the travel
- Prepare, monitor, and follow up on requisite visas and other travel requirements (eg vaccines)
- Book accommodation and ensure transportation has been arranged
- Ensure calendars are up to date
- Create and format presentations in Google Slides
- Provide support on editing presentations in Google Slides and fixing problems with documents in Google Docs and Microsoft Word
- Monitor physical mail for GLO team members, and deliver from mailroom to team member offices
- Help with preparation for, running of, and follow-ups from the GLO Quarterly Webcast
- Manage annual holiday party, Cares events, etc.
- Register visitors with lobby / security, arrange for security badges
- Book meeting rooms and visitor offices
- Provide coverage when Chief Legal Office's (CLO) admin is absent
- Manage access to Onit system via Okta
- Troubleshoot minor Onit issues, assist with standard / routine updates.
- Manage creation of new Google Groups and maintenance of existing ones
- Assist with onboarding of new GLO employees - computer set-up. Potential Google training
- Maintain GLO Tools Google Slide Deck
- Assist with documentation of new Onit tools
- Create and manage Looker Studio dashboards
Required Competencies :
Knowledge of Looker Studio a plus.
