What are the responsibilities and job description for the Executive Assistant to the CEO & CTO position at Delphos Labs?
Why Join Delphos?
At Delphos, you're stepping into a role where your work will pioneer uncharted territories. Here, every line of code and every idea contributes directly to innovations that could redefine global standards in cybersecurity. You're not just a cog in the machine. If you think something is broken, fix it. If you do great work, we will all see the needle move. This isn't just another job; it's a chance to explore and expand the limits of what's possible.
What You'll Do
As the Executive Assistant to the CEO / CTO , you will be a strategic partner and right hand to the CEO and CTO of Delphos, enabling them to focus on high-impact initiatives by managing critical day-to-day operations. You'll oversee scheduling, communications, and special projects, ensuring seamless execution and efficiency in a fast-paced, early-stage startup. This role requires exceptional organizational skills, a proactive mindset, and the ability to anticipate needs before they arise.
Key responsibilities include :
- Strategic Calendar & Workflow Management : Own the CEO and CTO's schedule, ensuring they're focused on the highest-leverage priorities. Anticipate conflicts, optimize time, and prepare them for key meetings.
- Communication & Stakeholder Coordination : Act as a gatekeeper and point of contact, drafting emails, coordinating internal and external meetings, and ensuring timely follow-ups.
- Project & Operations Support : Assist with key strategic initiatives, tracking progress on important projects, and ensuring deadlines are met.
- Investor & Board Relations : Prepare materials, schedule meetings, and facilitate communication between the CEO / CTO and investors, board members, and key stakeholders.
- Travel & Event Management : Plan and coordinate domestic and international travel, ensuring smooth logistics and maximizing efficiency during trips.
- Offsite & Team Event Planning : Organize company-wide retreats, leadership offsites, and team-building events to foster collaboration, alignment, and culture. Handle logistics, agendas, and vendor coordination to ensure impactful and seamless experiences.
- Swag & Brand Management : Own the distribution of company swag, ensuring a strong and consistent brand presence for employees, customers, and external partners.
- Onboarding Support : Assist in onboarding new hires by coordinating swag distribution and supporting key logistics to ensure a smooth and welcoming experience.
- Confidentiality & Discretion : Handle sensitive information with the utmost integrity and professionalism, managing documents and communications with a high degree of confidentiality.
- Process Optimization : Identify inefficiencies in existing workflows and implement improvements to enhance productivity and organization.
What You Bring
Why Join Us?
Who Are We Looking For?
We're seeking a highly organized, resourceful, and proactive Executive Assistant who can go beyond the basics of scheduling and be a true force multiplier for the CEO. Here's what makes the right candidate stand out :
If this sounds like you, we'd love to hear from you!
About Delphos
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