What are the responsibilities and job description for the Sales and Catering Administrative Assistant position at Delta Hotels by Marriott Minneapolis NE?
Overview :
The Sales and Catering Administrative Assistant will provide Remarkable Hospitality and exceptional service to every guest. The Sales and Catering Administrative Assistant will be responsible for providing administrative support to the Sales and Catering Department, and other departments as assigned in order to support the hotels goals and objectives
ESSENTIAL FUNCTIONS :
- Receiving incoming sales leads & calls, completing data entry and assigning to designated segment sales manager.
- Updating client / account profiles and maintaining lead management systems.
- Overseeing turnover of contracts from sales to Event Services and Rooms Services and checking for errors.
- Scheduling internal and external reminders and meetings.
- Attending Operational Meetings, Sales Meetings and other meetings deemed appropriate and recording and distributing meeting minutes.
- Monitoring and maintaining groups and events.
- Setting up showrooms for site visits and tours.
- Calling clients for guarantees.
- Preparing and distributing reports as assigned by Director of Sales.
- Maintaining Banquet & Catering menus and POS menu items.
- Assembling Sales Kits.
- Creating signs for distribution for Meeting Events.
- Assigning Marriott Bonvoy points to contacts post-event.
- Monitoring office supply inventory and ordering as needed.
- Updating templates & spreadsheets as instructed by Director of Sales.
- Processing travel agent commissions
- Assisting Sales and Catering Managers with their daily tasks.
- Other duties as assigned.
QUALIFICATIONS :
1. High school diploma or equivalent.
2. Previous administrative or clerical experience (1-2 years).
3. Experience in hospitality, sales, or catering support roles is highly desirable.
4. Familiarity with CRM systems (e.g., Marriott CI / TY, Opera, Marsha) or similar software preferred.
5. Familiarity with creating and analyzing reports, such as sales production, forecasting, and market analysis preferred.
Skills :
Salary : $24