What are the responsibilities and job description for the Administrative Assistant - DMI Entertainment Industry Studies position at Delta State University?
Posting Details
Position Information
Job Title
Administrative Assistant - DMI Entertainment Industry Studies
Working Title
Administrative Assistant - DMI
Position Type
Staff
Department
Delta Music Institute
Posting Number
201201606
Full or Part Time
Full Time
Benefit Eligible
Yes
If Other, Please Explain:
Tenure/Non-Tenure Track
Non-Tenure Track
Salary Basis
12 month
If Other, Please Explain:
Position Summary Information
Responsibilities
- Manage all administrative aspects of central DMI office, including departmental record keeping, payroll, incoming/outgoing communications, liaison with DMI faculty/staff/students.
- Maintain and balance departmental budgets, Foundation accounts, and grant budgets.
- Administrate external affairs related to events held at the DMI, such as summer camp, and recruiting.
- Supervise student employees.
- Coordinate participation in charitable contribution campaigns.
- Provide on-site tours for students, donors, and partners.
- Provide assistance to the DMI Director regarding logistics related to the work of the department.
- Attend meetings as needed and record details of meetings for dissemination.
Qualifications
- High School diploma.
- Proficient in general accounting practices and use of Excel spreadsheets.
- Proficient in Microsoft Word and Office 365 applications.
- Proficient in the use of Adobe applications such as Acrobat.
- Excellent writing and interpersonal communication skills.
- Ability to adapt to changes on short notice.
- Willingness to learn new procedures.
Salary
Commensurate with experience, qualifications, and university’s resources.
Minimum Qualifications
High School diploma
Preferred Qualifications
- Associate degree and/or Bachelor’s degree, preferably in music business or entertainment industry studies.
- Proficient in DSU’s administrative platforms such as Banner and Argos.
- Proficient in general accounting practices and use of Excel spreadsheets.
- Proficient in Microsoft Word and Office 365 applications.
- Proficient in the use of Adobe Acrobat.
- Graphic arts skills in Photoshop and Adobe Illustrator.
- Excellent writing and interpersonal communication skills.
- Ability to adapt to changes on short notice.
- Willingness to learn new procedures.
Special Instructions to Applicants
Employee interacts with faculty, staff, students, university administrators, community and civic organizations, educational institutions, student recruits, program donors, and alumni. The purpose of these interactions is to fulfill departmental initiatives in addition to general job responsibilities.
Please include the names and contact information of 2 references. If you would like to add a letter of recommendation please upload them with your application under optional documents. You may also have them emailed to DSUHRJobs@deltastate.edu. Once letters are received we will add them to your application materials.
Please include the names and contact information of 2 references. If you would like to add a letter of recommendation please upload them with your application under optional documents. You may also have them emailed to DSUHRJobs@deltastate.edu. Once letters are received we will add them to your application materials.
Additional Information
This position requires a great deal of analytical and creative thinking due to the unique nature of the discipline. An example of this type of thinking would be evidenced in the creation of specific policies and procedures that address the department’s unique needs.
Posting Detail Information
Open Date
04/25/2025
Close Date
Open Until Filled
Yes
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- * How did you hear about this employment opportunity?
- DSU Employee
- DSU Job Website
- Invited by Department to Apply
- MS State Employment Service
- HigherEdJobs
- Chronicle of Higher Education
- Diverse Issues
- really.com
- Other
- Do you have the ability to work a flexible schedule; which can include but not limited to weekend work and extended days?
- Yes
- No
- * Are you proficient with Microsoft Word, Excel, and PowerPoint?
- Yes
- No
- * Do you have experience planning meetings and/or events?
- Yes
- No
- * Do you have experience compiling data and creating reports?
- Yes
- No
- How many years of experience do you have in banner?
- Under 3 years
- 3 years
- 4 years
- 5 years
- 6 years
- * How many years of experience do you have at a state or university campus?
- Under 3 years
- 3 years
- 4 years
- 5 years
- 6 years
- * Do you have experience creating and/or managing work schedules?
- Yes
- No
- * Do you have experience with the use and maintenance of general office equipment such as copiers, scanners, etc.?
- Yes
- No
- * Do you have experience compiling, calculating, and documenting work related time and attendance records?
- Yes
- No
- * Are you a current employee of Delta State University?
- yes
- no
- * What is your experience in creating and maintaining Microsoft Excel spreadsheets?
(Open Ended Question)
- * What is your experience related to customer service?
(Open Ended Question)
- * Will you now or in the future require "sponsorship" for an employment based visa status?
- Yes
- No
Applicant Documents
Required Documents
Optional Documents
- Resume
- Cover Letter/Letter of Application
- Unofficial Transcripts
- Letter of Reference 1
- Letter of Reference 2
- Letter of Reference 3
- Other Document
