What are the responsibilities and job description for the MS Delta GEAR UP Database Administrator position at Delta State University?
Posting Details
Position Information
Job Title
MS Delta GEAR UP Database Administrator
Working Title
Database Administrator/Compliance Officer
Position Type
Administrative
Department
Center for Community and Economic Development
Posting Number
201201589
Full or Part Time
Full Time
Benefit Eligible
Yes
If Other, Please Explain:
Tenure/Non-Tenure Track
Salary Basis
12 month
If Other, Please Explain:
Position Summary Information
Responsibilities
DATA COLLECTION, REPORTING, & EVALUATION (45%)
- Ensure that all data imports are accurate for each school district/data compliance
- Collect and enter data from all school districts, vendors, and partners: sign-in sheets and agendas
- Provide schools with an overview of student enrollment
- Enter data into Performance Insights (PI) database: sign-in sheets, Advisory Council meetings, Accountability meetings, Finance trainings, Professional Development trainings for districts, Quarterly Partnership meetings, and any other data as required
- Collaborate with District Liaisons to collect data quarterly
- Collaborate with Foundation for the Mid South to ensure that data is being collected
- Uploads Demographics, Attendance, Academics/Grades, and Standardized Test Scores into ShareFile documents created by Vela Institute (external evaluator)
- Add staff to PI, as necessary, to capture Professional Development opportunities
- Add new colleges to PI when college tours take place
- Create new Service Catalogs in PI
- Complete data spreadsheet (Data Tracker) to track all incoming data from school districts, partners, vendors, etc.
- Monitor all data in PI to ensure accuracy and completion
- Coordinate with Vela Institute to refresh Tableau monthly
- Meet with Vela Institute bi-weekly to discuss program progress and data needs
- Coordinate all surveys with Vela Institute
- Create and send out monthly data reports to each district to outline all GEAR UP activities, meetings, trainings, etc. conducted during the month
- Update the GEAR UP calendar with all district, vendor, and partner events and activities
- Monitor Google Drive weekly to identify data imports
- Evaluate data
- Administer and maintain the GEAR UP program’s databases to ensure reliable, secure, and efficient operations.
- Perform regular database backups and recovery processes.
- Monitor database performance and make improvements to optimize speed, scalability, and efficiency.
- Ensure database security by implementing appropriate access controls and encryption protocols.
DATA INTEGRATION & MIGRATION (5%)
- Assist with data migration efforts between systems as necessary, ensuring smooth transitions with minimal disruption.
- Implement and manage processes for importing and exporting data between the database and other platforms or tools.
- Integrate data from multiple sources, ensuring consistency and reliability across all platforms.
REPORTING & DATA ANALYSIS (10%)
- Support the creation and generation of custom reports for program administrators, stakeholders, and funders.
- Ensure data accuracy for reporting purposes, adhering to federal and state compliance requirements.
- Troubleshoot and resolve any discrepancies or issues in data reporting.
COLLABORATION & SUPPORT (10%)
- Collaborate with the GEAR UP program team, including staff and other administrators, to understand their data needs.
- Provide database training and support for GEAR UP program staff to enhance their ability to work with data systems effectively.
Offer technical assistance and troubleshooting for any database-related issues.
COMPLIANCE & DOCUMENTATION (20%)
- Ensure compliance with federal, state, and organizational data privacy and security regulations.
- Maintain proper documentation for all database systems, processes, and troubleshooting guides.
- Prepare reports for audits, including ensuring proper data retention and backup procedures.
CONTINUOUS IMPROVEMENT (10%)
- Stay updated on industry best practices for database management and implement changes as necessary.
- Provide recommendations for new tools or improvements to enhance the GEAR UP program’s data management capabilities.
- Other duties as assigned
Qualifications
REQUIRED
- Bachelor’s Degree preferred and 1 year in a field relative to the job; Minimum of three (3) years of experience working with grant programs/projects OR
- High school diploma/GED and 7 years of experience working with grant programs/projects
- Well-versed in Microsoft Excel and formatting
- Ability to communicate effectively in both oral and written formats
- Interpersonal skills; organizational and typing skills
- Knowledge and proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint
- Ability to learn and retain new tasks quickly and expand that knowledge frequently
PREFERRED
- Minimum of 3 years of experience in database administration, particularly with large datasets and data-driven systems.
- Familiarity with data security protocols and federal compliance regulations (e.g., FERPA, HIPAA) is preferred.
Salary
Commensurate with experience, qualifications, and university’s resources.
Minimum Qualifications
- Bachelor’s Degree preferred and 1 year in a field relative to the job; Minimum of three (3) years of experience working with grant programs/projects OR
- High school diploma/GED and 7 years of experience working with grant programs/projects
- Well-versed in Microsoft Excel and formatting formulas
- Ability to communicate effectively in both oral and written formats
- Interpersonal skills; organizational and typing skills
- Ability to work and maintain confidential information
- Ability to relate to diverse age and demographic backgrounds
- Demonstrates a strong work ethic, integrity, punctuality, quality work, pleasant attitude, positive, self-starter, open to new & different perspectives
- Knowledge and proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint
- Ability to learn and retain new tasks quickly and expand that knowledge frequently
- Ability to learn new software quickly and comfort with technology
- Inventorying and logistical compliance
Preferred Qualifications
- Demonstrated experience presenting information to small and large groups
- Experience working with Performance Insights (PI) software or a comparable longitudinal data tracking platform, particularly with large datasets and data-driven systems
- Strong organizational skills and independent work initiative
- Evidence of effective problem-solving, decision-making, and time-management skills
- Demonstrates proactive approach in identifying problems
- Evidence of flexibility, willingness to change, open-mindedness, fairness, accepting responsibility and personal growth
- Minimum of 3 years of experience in database administration,
- Familiarity with data security protocols and federal compliance regulations (e.g., FERPA, HIPAA) is preferred
Special Instructions to Applicants
Additional Information
Posting Detail Information
Open Date
03/17/2025
Close Date
Open Until Filled
No
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- * How did you hear about this employment opportunity?
- DSU Employee
- DSU Job Website
- Invited by Department to Apply
- MS State Employment Service
- HigherEdJobs
- Chronicle of Higher Education
- Diverse Issues
- really.com
- Other
- * Will you now or in the future require "sponsorship" for an employment based visa status?
- Yes
- No
- * Are you proficient in Microsoft Excel, specifically in creating formulas?
- Yes
- No
- * Describe your experience collecting, entering, reporting, and managing data in multiple databases.
(Open Ended Question)
- * Describe your experience with the analysis, visualization, and dissemination, and presentation of student-level data.
(Open Ended Question)
Applicant Documents
Required Documents
Optional Documents
- Resume
- Cover Letter/Letter of Application
- Writing Sample
- Unofficial Transcripts
- Other Document
- Letter of Reference 1
- Letter of Reference 2
- Letter of Reference 3
- Other Document 2
