Office Administrator

Job Summary
We are seeking a motivated and organized Office Administrator to join our team. The ideal candidate will be responsible for managing office operations, providing administrative support, and ensuring a smooth workflow within the office environment. This role requires excellent communication skills, attention to detail, and the ability to multitask effectively.

Duties

• Provide daily banking information and financial reports to the Board Treasurer, at least on a monthly basis.
• Create and submit requests for reimbursements through our federal and state grants on a monthly basis.
• Manage accounts payable and receivable, overseeing day-to-day financials and bills.
• Support staff in completing necessary duties to enhance the effectiveness of our volunteer advocates.
• Prepare and manage payroll.
• Track office supplies and assist with orders as needed.
• Communicate with volunteers, the board, and staff about upcoming events, and trainings.
• Review case documents through the administrative email, and upload and submit them to the online database.
• Generate financial reports through QuickBooks and program reports through our online database.
• Compile and present data required for grant applications and reporting.
• Answer phone calls, respond to emails, and assist with general inquiries.
• Provide information on volunteer services.
• Prepare checks and financial payments to bills as needed.
• Serve as the primary operator for the financial functions within the organization.
• Manage the monthly status of grants.

Qualifications

• Previous experience in an administrative role or as a personal assistant is preferred.
• Strong computer literacy with the ability to type efficiently and accurately.
• Familiarity with phone systems and excellent phone etiquette skills.
• Bilingual candidates are highly encouraged to apply; proficiency in additional languages is a plus.
• Exceptional organizational skills with the ability to manage multiple tasks simultaneously.
• Strong interpersonal skills with a focus on customer service excellence.

Position is in person Monday to Friday 8am-5pm.

Job Types: Full-time, Temp-to-hire

Pay: $15.00 - $18.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Referral program
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No weekends

Experience:

• QuickBooks: 1 year (Required)
• Clerical: 2 years (Required)

Work Location: In person

Salary : $15 - $18