Accountant

The position of Accountant accurately records and interprets assigned financial, accounting, and payroll transactions consistent with approved and prescribed accounting practices, procedures and regulations.

JOB DUTIES & RESPONSIBILITIES

ESSENTIAL DUTIES

• Perform the following Financial Accounting related duties:
• Perform activities associated with financial accounting for DEMCO and its subsidiaries, including but not limited to, journal entries, monthly financial closing process, analysis of financial transactions and results, preparation and review of account reconciliations.
• Ensure the accurate, complete, and consistent recording and reporting of financial data in compliance with Generally Accepted Accounting Principles (GAAP), Rural Utility Service (RUS) regulations, and DEMCO policies and procedures.
• Assist with year-end audit for DEMCO and subsidiary companies.
• Ensure that all internal controls surrounding responsibilities are adequate and functioning.
• Provide accurate preparation, consultation, and submission of financial data for management, the board of directors, subsidiaries, membership, federal and state regulatory agencies, and lenders.
• Assist department heads in preparation and development of budget and annual work plans as needed and assist others in researching variance explanations.
• Assist in compiling backup documentation for FEMA claims for reimbursement of allowable costs associated with restoring power from a storm or disaster event, as needed.
• Prepare monthly/quarterly sales tax and franchise tax reports and their related payments.
• Reconcile and maintain accurate balances for assigned accounts in accordance with GAAP and RUS requirements.
• Perform the following payroll related duties:
• Review & balance e-time submissions
• Research discrepancies of payroll data to ensure accuracy and adherence to procedures prior to processing
• Perform bi-weekly payroll maintenance for employee related data
• Coordinate with Human Resources to ensure employee records are always up to date
• Stay informed on changes to payroll regulations and recommend updates as needed
• Ensure compliance with federal, state, and local payroll laws/regulations
• Process bi-weekly payroll timely and accurately, inclusive of calculating wages, deductions, and benefits
• Pay local, state, and federal taxes (bi-weekly, monthly, quarterly, or annually)
• Process any payroll related payments as needed (401(k), insurance, garnishments, or other deductions/benefits)
• Process monthly bank drafts for non-employee insureds benefits; post payments and record transactions
• Prepare local, state, and federal tax filings (monthly, quarterly, or annually)
• Prepare and file W-2s/W3 and 1099s as required
• Prepare month-end payroll accruals and perform year-end payroll procedures
• Provide guidance and training to employees regarding time entry procedures to ensure compliance with established company procedures
• Perform the following banking related duties:
• Perform banking ACH and wire transactions for items such as note payments, power bills, line of credit account transfers, payroll/payroll tax payments, and other payments as needed
• Prepare monthly and daily bank reconciliations
• Manage positive pay and voided check files
• Perform the following member services/billing related duties:
• Liaison between Member Services and Finance department functions and issues.
• Ensure that daily billing adjustments and batch transactions are reconciled to the billing system and balance the billing system file maintenance reports to General Ledger.
• Reconcile daily billings, delinquents, payment arrangements, bank drafts, levelized billing, write-offs, collections, and district cash register transactions.
• Review billing adjustments as required.
• Maintain various spreadsheets as support to entries in the Service and General Ledger systems
• Other Related Duties
• Prepare and maintain up-to-date procedure manuals for assigned tasks
• Comply with record retention policies
• Work with the Controller and other Accountant(s) to maintain proper segregation of duties
• Prepare and bill Miscellaneous Receivable invoices.

NON-ESSENTIAL DUTIES

• Assist in emergency outage restoration efforts as directed and outlined in the Emergency Response Plan.
• Other duties as assigned.

MINIMUM QUALIFICATIONS

EDUCATION

• Bachelor’s degree in Accounting or related field required.

EXPERIENCE

• Minimum three years of experience in General Accounting, payroll processing, and filing payroll taxes/reports, preferably in the electric utility industry.