24-25 SY Guidance Clerk

GUIDANCE CLERK

Beginning Date: 24-25 School Year

Salary: Grade 20 Step 1

Contract Length: 195 Days

Application:

IN-DISTRICT:  Letter of interest through TalentEd Recruit & Hire website

OUT-OF-DISTRICT:  Complete an application through the TalentEd Recruit & Hire website   

Application Deadline: Until Filled

JOB GOAL:
Under direction performs a variety of clerical and administrative work in support of an assigned office to provide an efficient and pleasant environment. Duties may vary by specific assignment and function of the assigned office.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
Answers telephones, receives visitors and refers callers and visitors to appropriate personnel.
Receives and conveys telephone and oral instructions with minimal supervision.
Performs a variety of clerical duties such as typing, filing and photocopying,
Answers routine questions according to established guidelines.
Prepares new files and disposes of obsolete files.
Locates and removes files upon request; places and removes material in storage.
Orders office supplies and maintains supply inventory.
Receives and makes telephone calls as directed; takes and relays messages.
Types correspondence (letters and Memos) with acceptable spelling and grammar standards, filing and retrieving information promptly and accurately.
Provides general information to the public in person and on the telephone.
Performs a variety of miscellaneous office duties such as typing, filing,
photocopying, packaging, and mailing packages.
Operates a computer and software.
Helps maintain student cumulative records and long-term storage.
Assists in preparation of various clerical documents including, but not limited to registration documents for students.
Maintains confidentiality at all times.
Must be able to follow written and oral instructions with minimal supervision.
Must be able to work in an atmosphere that may at times become hectic and stressful.
Operates office equipment including but not limited to electric typewriter, copier, desktop calculator, and fax machine.
Conducts surveys and gathers information and research as requested.
Must have knowledge of Microsoft Word, Excel, and use of the Internet required.
Performs related duties as required.

QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements, listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities
to perform the essential functions.
KNOWLEDGE OF:
District policies, procedures and operations.
Basic record keeping and filing techniques.
Correct English usage, grammar, spelling, punctuation, and vocabulary.
Telephone techniques and etiquette.
Computer and software operation.
District organization and operations.
Modern office and clerical practices and procedures.
Public contact techniques.
Department operations and policies.
Interpersonal skills.

ABILITY TO:
Learn modern office practices, procedures, and equipment.
Perform clerical duties such as filing, duplications, and maintaining
routine records.
Operate a computer terminal with limited key boarding skills, copier,
and calculator.
Understand and follow oral and written directions.
Learn office procedures, rules, and methods.
Communicate effectively both orally and in writing.
Interact with the public and staff in a friendly and professional manner.
Speak clearly and distinctly.
Operate office equipment.
Understand and carry out oral and written directions.
Establish and maintain cooperative working relationships.

EDUCATION AND EXPERIENCE:
High School Diploma or equivalent.
One year of responsible and varied clerical or secretarial work, including public contact
responsibilities or any combination of training, education, and/or experience which could
likely provide the required knowledge and ability.
Verifiable work and character references.

LANGUAGE SKILLS:
Ability to read and interpret documents such as safety rules, operating,
maintenance instructions, and procedure manuals.
Ability to write routine reports and correspondence.
Ability to speak effectively before groups of customers or employees of
organization.

MATHEMATICAL SKILLS:
Ability to calculate figures and amounts such as discounts, interest, commissions,
proportions, percentages, area, circumference, and volume.

REASONING ABILITY:
Ability to apply common sense understanding to carry out instructions furnished
in written, oral, or diagram form.
Ability to deal with problems involving several concrete variables in standardized
situations.

PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met
by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is required to sit;
use hands to finger, handle, or feel; and talk or hear. The employee is
occasionally required to stand, walk, and reach with hands and arms. The
employee must lift and/or move up to 25 pounds. Specific vision
abilities required by this job include close vision, distance vision, color vision,
peripheral vision, depth perception, and ability to adjust focus.
Reasonable accommodations may be made to enable individuals with disabilities
to perform the essential functions.

WORK ENVIORMENT:
The work environment characteristics described here are representative of those
an employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities
to perform the essential functions.
While performing the duties of this job, the employee regularly works in inside
environmental conditions.
The employee frequently works with a video display terminal for prolonged
periods.
The noise level in the work environment is usually moderate.

THE DEMING PUBLIC SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER AND DOES NOT DISCRIMINATE ON THE BASIS OF RACE, NATIONAL ORIGIN, RELIGION, AGE, SEX, MARITAL STATUS, OR HANDICAP IN COMPLIANCE WITH FEDERAL AND STATE LAWS

Updated January 2025