24-25 Assistant Director of Facilities

Job Title: 24-25 SY  Assistant Director of Facilities

Supervisor: Director of Facilities

Salary Schedule TBD: Administrative Salary Schedule-Assistant Director (Dependent on License and Certifications)

Terms of Employment: 240 Day Calendar

Starting Date: As Soon As Possible

Job Summary:
To assist the Director of Facilities to plan, organize and supervise District Maintenance Staff, assist in the oversight of the maintenance of the District’s buildings and grounds to ensure that students are provided with safe, healthy and comfortable learning environments, and to do so in a safe, non-intrusive, transparent, effective, well-communicated and efficient manner. The Assistant Director of Facilities will serve in the absence of the Director and may move into the Director’s position when vacated.

Minimum Qualifications for Application:

• High School Diploma or equivalent.
• Valid New Mexico Driver’s License
• Three years’ experience in school district physical plant maintenance/grounds work or a related field preferred.
• Experience in leading, supervising, and managing staff to include project management, staff work schedules, and collaboration with multiple departments.
• Complete application on file with Human Resources

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Essential Duties and Workplace Responsibilities:

• Demonstrate ethical behavior.
• Assist director to make decisions with the District’s interest being the top priority.
• Engage in self-development and maintain a familiarity with current professional issues through a process of ongoing personal development.
• Demonstrate leadership capabilities and qualities.
• Use effective people skills to communicate.
• Work cooperatively with colleagues and administrators.
• Assist director to Coordinate work with Technology, Transportation, Safety, Activities, Construction and Principals.
• Follow District School Board policies and Administrative rules and regulations.
• Maintain behavior appropriate to performing and accomplishing assigned duties.
• Assist director to effectively manage the resources for which he/she is responsible including personnel, finance, facilities, programs and time.
• Deal with information that is confidential regarding personnel and labor relation issues.
• Assist director to use supervision, staff development and performance evaluation to improve the performance of all maintenance staff.
• Assist director to account for employee time, supplies, materials and equipment as required in a timely manner.
• Attend appropriate committee and staff meetings.
• Assist director to provide documentation and reports as appropriate or requested by the Superintendent for Financial Operations.
• Assist director to authorize purchases in accordance with budgetary limitations and District rules.
• Assist director to examine sites/school building on a regular basis for needed repairs, maintenance and cleanliness pertaining to safety of occupants.
• Assist director to provide a comprehensive training program for all Maintenance & Custodial staff in proper use of materials /equipment/safety. Keep records of training.
• Assist director to supervise in the department/staff evaluation process. Manage the hiring/termination process and make recommendations to Human Resources.
• Assist director to communicate with Custodial Coordinator in assigning custodians in the most efficient manner to all facilities and work shifts.
• Assist director to establish cleaning standards for all Custodians & Maintenance staff to meet.
• Assist director to collaborate with building principals for reports on staff attitude and building cleanliness.
• Assist director to inspect work by all staff members on a regular basis and provide written copies of the inspections to staff if corrections are warranted.
• Assist director to adjust/change when appropriate, the Districts’ maintenance procedures and workhours for any situations that may arise.
• Be available to conduct accident investigations.
• Respond to calls during off duty hours.
• Assist director in responsibility of all district equipment repair, maintenance and replacement.
• Maintain all district owned fleet vehicles. Schedule required maintenance, repairs and cleaning.
• Responsible for managing the District’s assets for transfer and disposal of property.
• Assist director to establish and recommend priorities on repair projects.
• Assist director to assign and distribute work orders to staff using the current work order system.
• Assist director to ensure that all work orders and PM’s are completed and recorded per PSFA guidelines.
• Assist director to maintain and update annually Districts Facilities and Grounds Plan.
• Assist director to save and submit appropriate paperwork for rebates on all eligible equipment installed.
• Assist director to work with finance to apply to district barcodes to incoming equipment/installed per policy to ensure an accurate inventory of assets always.

Knowledge Of:

• District maintenance policies and procedures.
• Federal and state codes regulating maintenance and safety procedures.
• Principles of supervision and training.
• Operation and maintenance of District vehicles.
• Tools, methods, procedures, and equipment used in building and grounds maintenance.
• District geography, school and building locations.
• Safe working methods and procedures.
• Basic terminology, vocabulary, and craft skills used in building maintenance and operations.
• Record-keeping techniques.
• Computer operations and software programs.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Standing for extended periods of time.
• Ability to regularly lift a minimum of 25 pounds and up to 50 pounds.
• Physical ability to perform any and all work required. Ability to exercise physical and manual dexterity, including the ability to grasp and maintain control of equipment, pushing, pulling, twisting at the waist, bending, climbing and balancing.
• While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle, or feel, and talk or hear.
• The employee is required to walk, stand, bend, squat, reach with hands and arms, and move in order to perform duties.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
• Ability to work in excessive dusty conditions.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Evaluation:

Performance of this job will be evaluated in accordance with administrative procedures and established contractual protocols.

April 2025

THE DEMING PUBLIC SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER AND DOES NOT DISCRIMINATE ON THE BASIS OF RACE, NATIONAL ORIGIN, RELIGION, AGE, SEX, MARITAL STATUS OR HANDICAP IN COMPLIANCE WITH FEDERAL AND STATE LAWS.