Administrative Assistant - Emergency Services: BP Whiting Refinery

Job Details

Description

JOB SUMMARY

Under limited supervision of the Administrative Office Manager, the Administrative Assistant provides a variety of administrative, logistic, and badging services at the BP Whiting Refinery Emergency Services Building (ESB). The ESB admin support is responsible for all clerical and coordination services, including the ability to cross-train at various buildings and gates on site.

The position requires a high level of customer service skills; work activities demand a high attention to detail and accuracy, and will require interacting professionally by phone, email, and in-person on a daily basis. The general responsibilities of the position include those listed below, but the company may identify other duties for this position. These responsibilities may differ depending on business necessities and client requirements.

Required Qualifications

• High School diploma or equivalent
• Minimum of 18 years of age
• 1-2 years previous experience as Administrative Support
• Excellent verbal and written communications skills
• Strong customer service skills
• Ability to work well independently and in collaboration with others
• Proficiency with Microsoft Office
• Must have reliable transportation to/from the work site. Valid driver’s license preferred.
• As a condition of employment, must be able to successfully complete a criminal background investigation, drug screen, and a post-offer physical.
  
  

Essential Functions

• Assist with budget management.
• Sourcing and procurement for Emergency Service Building: Kitchen and office supplies and PPE.
• Request, maintain, and manage purchase/change orders for site needs.
• Coordinate and track use of site conference room and shared spaces.
• Facilitate on-site and off-site team training schedule and accommodations.
• Coordinate training with external trainers and vendors.
• Maintain and track Officer/ESB employee certifications and renewal dates.
• Coordinate vehicle licensing, registration, and emission documentation.
• Assist with visitor badging services.
• Assist with candidate interview logistics.
• Assist with the onboarding orientation of ESB new hires.
• Maintain ESB data management programs and files.
• Support with special events.
• Coordinate services provided by outside vendors.
• Assist with outside agency networking and fostering relationship building.
• Willingness to cross-train with administrative clerical, badging, and reception services.
• Willingness to perform other duties as required.
  
  

Benefits

Full-time regular employees have the opportunity to enroll in health insurance, life insurance, 401k Retirement Plan and short- term disability insurance. Full-time regular employees are provided access to our employee assistance program.

WORKING ENVIRONMENT

The majority of work is performed in and around a professional office setting with a wide variety of people with differing functions, personalities and abilities.

PHYSICAL DEMANDS

The employee’s work requires routine walking, standing, bending and carrying items weighing less than 20 pounds. Candidate will be required to successfully complete a post-offer pre-hire physical.

REASONABLE ACCOMMODATION

It is Denali Universal Services’ business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

EQUAL OPPORTUNITY EMPLOYER

Denali Universal Services is an Equal Opportunity Employer.