Accounting Specialist Payroll/AP

Denbright Dental Labs

Friendship Dental Laboratories is a proud partner with Denbright Dental Labs. Friendship Dental Laboratories is looking for a skilled Accounting Specialist AP/Payroll. 

Overview

The primary responsibility of the A/P and Payroll Specialist is to process payroll through Paylocity and manage accounts payable using NetSuite, ensuring timely and accurate payments while reconciling vendor accounts.

This is a full-time position and is eligible for our comprehensive benefits package, which includes medical, dental, and vision insurance, as well as Health Savings Accounts (HSA) and Flexible Spending Accounts (FSA). We also offer supplemental insurance options, company-paid life insurance, and company-paid short-term and long-term disability coverage. In addition, employees receive paid holidays and PTO.

Position: In office 

Responsibilities:

Accounts Payable and Accounting Support (NetSuite)

• Manage vendor payables within NetSuite.
• Respond to vendor inquiries regarding payment status.
• Review monthly statements from vendors and reconcile discrepancies.
• Process check payments upon management approval, ensuring quality control and obtaining proper signatures.
• Maintain security and control over blank check stock.
• Receive and distribute overhead invoices for approval and proper coding.
• Match and process all inventory-related invoices.
• File paid checks and supporting documentation.
• Analyze accounting reports, identifying and correcting any errors or discrepancies.
• Support Corporate team requests on revenue and reporting.

Payroll (Paylocity)

• Process payroll by preparing pay-data batches, importing time records, conducting payroll previews, and finalizing payroll registers within Paylocity to ensure accuracy and compliance.
• Review new hires, terminations, and master-data changes, verifying against source documents for completeness and accuracy.
• Work directly with Paylocity regarding payroll-related issue resolution.
• Serve as the primary point of contact for employees’ payroll-related inquiries, ensuring timely and customer-focused resolutions.
• Communicate with local payroll entities to ensure proper tax withholding, accounting, and compliance.
• Proactively identify and drive process improvements.
• Perform daily, monthly, quarterly, and yearly reconciliation of payroll data between HR and Paylocity.
• Assist in payroll-related period-end processes, including payroll, bonus, and benefit reporting.
• Play a key role in year-end payroll activities, including W-2 issuance and coordinating with Accounting and Legal teams on stock-based compensation and taxable fringe benefits.
• Generate recurring and ad-hoc payroll reports for internal and external partners (HR, Finance, Legal, Tax).
• Support internal and external audits, including quarterly reviews, year-end audits, and Sarbanes-Oxley (SOX) compliance audits related to payroll.
• Provide excellent customer service to all stakeholders, including employees, HR, Finance, and IT.
• Perform other job duties as assigned.

Requirements

Qualifications

• Associate degree in a business-related field or two years of relevant experience, or an equivalent combination of education and experience.
• Working knowledge of NetSuite for accounts payable and Paylocity for payroll processing.
• Proficiency in MS Office, particularly MS Word and intermediate level MS Excel.
• Ability to analyze problems and resolve conflicts related to accounts payable and payroll processes.
• Strong communication skills to effectively relay information to vendors, employees, and management.
• Excellent organizational skills to ensure timely processing of invoices and payroll.
• Ability to work independently and complete tasks with minimal supervision.
• Strong attention to detail and ability to maintain confidentiality in handling sensitive payroll and financial data.