What are the responsibilities and job description for the Administrative Assistant position at Denmark Technical College?
Job Responsibilities
Under direct supervision of the Director of Institutional Effectiveness and Testing and the Director of Excellence, the Administrative Assistant provides comprehensive administrative support to both departments, ensuring efficient operation and coordination of activities related to testing, data collection, analysis, and reporting. This role is crucial in maintaining the accuracy and integrity of institutional data and supporting the continuous improvement of institutional effectiveness.
- Administrative Support: Provides general administrative support including scheduling meetings, managing calendars, handling correspondence, and maintaining office supplies.
- Data Management: Assists in the collection, entry, and maintenance of data related to testing and institutional effectiveness. Ensures data accuracy and confidentiality.
- Report Preparation: Compiles and prepares reports, presentations, and other documents as required. Assists in the analysis and interpretation of data. Communication: Serves as a point of contact for internal and external stakeholders. Responds to inquiries and provides information regarding testing and institutional effectiveness.
- Event Coordination: Assists in the planning and coordination of events, workshops, and training sessions related to testing and institutional effectiveness. Record Keeping: Maintains organized and up-to-date records and files. Ensures compliance with institutional policies and procedures. Support Projects: Provides support for special projects and initiatives as assigned by the Director of Institutional Effectiveness and Testing and the Director of Excellence. This reporting component will be 50% for each manager.
- Performs other duties as assigned by the Director of Institutional Effectiveness and Testing and Director of Excellence.
Minimum and Additional Requirements
High school diploma and work experience that is directly related to the area of employment. Bachelor's degree may be substituted for the related work.
Preferred Qualifications
Associate’s or Bachelor’s degree. Minimum of two (2) years of administrative experience, preferably in an educational or institutional effectiveness setting.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational and time management skills. Excellent written and verbal communication skills. Attention to detail and accuracy. Ability to handle confidential information with discretion. Strong interpersonal skills and ability to work collaboratively. Must be able to use a computer, and file and organize materials.
Additional Comments
Valid driver's license required. Office setting with occasional travel for meetings or events. Must be able to sit for extended periods. Must be able to move up to 25 lbs.
Benefits for State Employees
The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.
Insurance Benefits
Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.
Retirement Benefits
State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.
Workplace Benefits
State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.
Note: The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.
Insurance Benefits
Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.
Retirement Benefits
State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.
Workplace Benefits
State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.
Note: The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.
