Office Associate, Production

Job Description

Job Summary:

We are seeking a highly organized and proactive Administrative Support Specialist to join our team. This role is crucial in ensuring the smooth operation of various administrative functions, supporting multiple departments, and maintaining high standards of documentation and data control. The ideal candidate will be detail-oriented, possess excellent communication skills, and have the ability to manage multiple tasks efficiently.

Key Responsibilities:

• Document & Data Control:
• Print and maintain revisions of check sheets for each production line.
• Scan and save all check sheets monthly.
• Assign and process policies, FMEA, and PCS documents.
• Update databases for approval structures and levels.
• Community Outreach:
• Lead and coordinate the Christmas Holiday Giving Event.
• Associate Care:
• Complete birth announcements, illness, and death notifications for flower distribution.
• Maintain the Division Library books for associate check-out.
• Coordinate retirement and farewell events.
• IATF & BMS Support:
• Process monthly LPA audits from leaders and maintain LPA documents.
• Resource Support:
• Manage break room 5S and office pantry clean-out.
• Handle facilities work orders for cleaning or maintenance needs.
• Manage pool vehicle maintenance, including oil changes, cleaning, and tire maintenance.
• Provide daily support for print/copy/plot/shred tasks and recycle toner cartridges.
• Manage company PCard, including obtaining receipts, tracking charges, and reconciling charges monthly.
• Provide support for Fastenal/Cintas
• Communications:
• Prepare and distribute the Division Weekly News.
  
  

Qualifications:

• High school diploma or equivalent; additional qualifications in office administration are a plus.
• Proven experience as an administrative assistant or in a similar role.
• Proficiency in MS Office (MS Excel, MS Word, and MS Outlook).
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem-solving skills.
• Strong organizational skills with the ability to multi-task.
• Excellent written and verbal communication skills.
  
  

Skills and Abilities:

• Competent level of experience using Microsoft Word, Excel and PowerPoint
• Good written and oral communication skills
• Ability to collect and summarize data
• Strong attention to detail
• Strong organizational and time management skills
• Demonstrated ability to work with computer software
  
  

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Standard ADA Selection - Plant Environment

• Visual requirements include color, depth perception and field of vision.
• Physical requirements include standing, walking, pushing, pulling, lifting, reaching and repetitive motions.
• Able to lift 33lbs
  
  

Benefits Summary:

• Health, Dental, Vision, Prescription Drug plans
• Life and Accidental Death & Dismemberment Insurance
• Flexible Spending Account
• Employee Assistance Program
• 401K with 4% company match
• Bonus Program
• Wellness Program
• Onsite Fitness Center (vary by location)
• Tuition Reimbursement
• Career Development and Ongoing Training
• Paid holidays and vacation
• Cafeteria and food markets (vary by location)
• Volunteer opportunities
• Employee recognition (employee and milestone events)