Chief Court Clerk - Justice of the Peace, Pct #3

Salary : $56,064.00 - $65,034.00 Annually

Location : Lewisville, TX

Job Type : Full-Time Exempt

Job Number : 25-050

Department : Justice of the Peace Precinct #3 - 01.2056

Opening Date : 01 / 28 / 2025

Closing Date : Continuous

Description

THIS POSTING MAY CLOSE AT ANY TIME ONCE A SUFFICIENT NUMBER OF APPLICATIONS HAVE BEEN RECEIVED.

The Chief Court Clerk performs supervisory and administrative clerical / secretarial work in specialized language (legal) and oversees office functions of a Justice of the Peace precinct.

Examples of Duties

Prepares and maintains documents for civil and criminal cases; reviews case files to ensure all documentation is done correctly; reviews civil cases and approves on behalf of Judge Writs of Possessions.

Maintains personnel records, including vacation, sick and overtime / comp time; conducts performance evaluations for subordinates.

Oversees bond accounting duties in the specialized software.

Supervises and manages the work of Court Clerks; trains personnel as needed; approves time off and other employee requests as necessary.

Prepares and makes recommendations to the annual budget as well as ensures all expenses are within the allocated amount; orders supplies as necessary.

Calculates and processes exact fines and filing fee amounts; receives and processes payment for fees and fines; handles receipts for money; reconciles all monies received; creates related financial reports; completes bank deposits as necessary.

Prepares a variety of reports related to court issues.

Performs clerical and data entry work relate to criminal, civil, traffic, and other types of cases; processes and maintains a variety of files and records; enters, stores, sorts, and retrieves information as requested.

Answers the telephone and assists the public with inquiries; refers callers to appropriate office, department, or person; or takes appropriate messages for unavailable personnel.

Oversees department calendar; schedules and conducts monthly staff meetings and travel arrangements.

Processes marriage license applications; issues marriage licenses for County Clerk.

Regular and punctual attendance is required.

Performs other related duties as required.

Minimum Qualifications

High School Diploma or GED and a minimum of three years of experience in a related field; or an equivalent combination of education and related experience required

Completion of some college coursework required; Bachelor's degree preferred.

Justice of the Peace Court Clerk Certification, as well as Clerk of the Court designation, preferred.

Must be able to pass a State Criminal History background check.

Supplemental Information

To ensure the proper delivery of emails please add jobs@dentoncounty.gov to your email safe list.

Denton County offers a full range of employee benefit programs for eligible employees, retirees, and their families. These programs include group health plans for medical and dental coverage; an Employee Assistance Program (EAP); life; disability, and long term care insurance; and flexible spending accounts for health care and dependent care reimbursements. The County also provides retirement benefits. Full time employees participate in the Texas County & District Retirement System (TCDRS), and employees may also participate in a retirement savings program (Deferred Compensation). In addition to these "basic employee benefits" and retirement services, employees benefit from a variety of other programs including 12 paid holidays, Tuition Reimbursement, a Wellness Program, and more.

• Note : These benefits are not included for Community Supervision and Corrections Department (CSCD) employees, or any Denton County Part-Time employee.

Denton County is an Equal Opportunity Employer and does not discriminate against applicants or employees on the basis of race, color, religion, gender, mental or physical disability, age, national origin or veteran status.

Family Medical Leave : Denton County employees who have been employed for one year and who have worked 1250 hours in the preceding year may be eligible for up to twelve weeks of FMLA leave.

The FMLA provides for up to 12 weeks of job-protected leave

to care for a child, spouse, or parent with a serious health condition

for an employee with a serious health condition

Employees who will be away from work for one of these reasons should contact Human Resources for additional information. When possible, an employee should provide at least 30 days advance notice. In the case of an emergency, notification should be made as soon as possible.

Failure to accept the acknowledgment statement below can result in your employment application being rejected for failure to meet the minimum qualifications as stated in the job posting. Your application for this employment opportunity will not be reconsidered if you fail to abide by the statements below. COMPLETED APPLICATION ACKNOWLEDGMENT : I hereby acknowledge that I must complete ALL sections of the employment application, to include the supplemental questions. I understand that failure to enter all relevant work experience in the work history section of the application will result in the rejection of my employment application. I understand that to knowingly make or cause to be made any false statement, omission, or misrepresentation of a material fact in any application, and / or its supplemental questions, shall be grounds for termination. I also understand that I must provide at least THREE references in the "REFERENCES" section of the application. Furthermore, I acknowledge that Denton County does NOT accept resumes in lieu of completed applications. Please enter your initials and today's date as acceptance of this acknowledgement. If you do not accept this acknowledgment, please understand that your application will be rejected.

Do you have a high school diploma or GED?

Please indicate the highest level of education obtained :

How many credit hours have you earned at an accredited college or university?This should include hours earned from completion of a degree, hours earned towards a degree, and / or hours earned but not in conjunction with a degree.

I acknowledge that I must provide the Denton County Human Resources Department with an OFFICIAL transcript confirming hours completed as indicated in the question above, should an employment opportunity be offered and accepted. Please enter your initials and today's date as acknowledgement. If you did not indicate completion of credit hours, please enter N / A.

Please select the years of full-time experience you have as an administrative assistant, clerical or data entry support, including using general office procedures and computers at your workplace : NOTE : YOU MUST COMPLETE THE WORK HISTORY SECTION OF THE EMPLOYMENT APPLICATION TO INCLUDE THE VERIFIABLE FULL-TIME EQUIVALENT YEARS OF EXPERIENCE AS INDICATED OR BE DISQUALIFIED.

Do you have certification as a Justice of the Peace Court Clerk?

Do you have experience in the Judicial Software System Odyssey?

Where did you hear about this position?

If you selected "Other" in the previous question, please specify how you were referred to this position.

Should you be selected for an interview, you will receive a phone call or email with all the necessary information for scheduling and attending your interview. Please see the acknowledgment below.Failure to accept the acknowledgment statement below can delay the processing of your application. By acknowledging the statement you understand you are responsible for checking your phone messages and email address (provided during online application registration) for information pertaining to potential interviews for this job posting. To ensure proper delivery of emails please add jobs@dentoncounty.gov to your email safe list. INTERVIEW ACKNOWLEDGMENT : I hereby acknowledge that all interviews for this vacancy, will be communicated via phone or email. Please enter your initials and today's date as acceptance of this acknowledgement. If you do not accept this acknowledgement, please enter N / A.

I understand that no employment contract either expressed or implied is created should I be hired by Denton County. I understand that I will be required to pass a drug / alcohol and / or physical examination prior to employment. I also understand that if I am a new employee, I will be required to complete a six (6) month probationary period. I give my consent to Denton County to conduct a background investigation to include : contacting any current and / or previous institutional employers, reference checks, criminal searches and verification of credentials. Please enter your initials and today's date as acceptance of this acknowledgment. If you do not accept this acknowledgment, please understand that your application will be rejected.

Required Question

Salary : $56,064 - $65,034