Records Analyst I - Records Management - Technology Services

Salary : $42,775.00 - $49,619.00 Annually

Location : Denton, TX

Job Type : Full-Time Non-Exempt

Job Number : 24-240

Department : Records Management - 01.1061

Opening Date : 08 / 21 / 2024

Closing Date : Continuous

Description

THIS POSTING MAY CLOSE AT ANY TIME ONCE A SUFFICIENT NUMBER OF APPLICATIONS HAVE BEEN RECEIVED.

The Records Analyst I works under moderate supervision, assisting in the coordination of records, information management, and data management functions. This position creates and maintains computerized records and electronic tracking systems, and assists in the development and implementation of procedures for these systems. The Records Analyst I is required to provide excellent customer service, resolve problems in a timely manner, communicate effectively, and be a positive contributor to their County Department.

Examples of Duties

Reviews complex records retention policies and schedules in consultation with county departments regarding the transfer of records to appropriate storage locations, reformatting paper records to digital or micrographic formats, and destroying eligible records in compliance with Texas laws and Denton County policies. Works to ensure Denton County records are managed according to approved retention schedules to ensure compliance with all applicable Federal, State, and Local regulations.

Assists county departments and the public through the processing of records requests submitted electronically and in person in accordance with the Denton County Records Management Program Resolution. Consults with, and advised Denton County departments on the appropriate and compliant management of local government record and information.

Assists with special projects (audits, data ingests, data cleanup, etc.).

Operates and manages the physical records management system, digital records repository, and equipment for the preservation and storage of records.

Utilizes specialized records management knowledge to advise Denton County departments on routine records management issues, policies, procedures, and records information management systems.

Prepares documents for imaging operates electronic scanning equipment, and converts scanned material to digital format.

Evaluates image quality and suitability of digital documents and microfilm in accordance with applicable standards and regulations.

Conducts inventories and performs analysis to determine departmental recordkeeping requirements for physical and digital records in accordance with the Denton County Records Management Program Resolution.

Assists with the development of records control schedules based on departmental recordkeeping requirements and in compliance with all applicable Federal, State, and Local regulations.

Maintains the Records Center to ensure the proper care and storage of local government records of permanent value in accordance with industry standards and Texas Local Government Code.

Coordinates projects to reformat records from hard-copy paper to digital or micrographic formats. Ensure records are appropriately inventoried and indexed in county systems.

Examines and evaluates records-management systems to improve existing methods for efficient handling, protection, and disposition of records and information.

Ensures security and / or confidentiality of records in accordance with the Denton County Records Management Program Resolution.

Assists with the implementation of instructor-led and online records and information management training courses for county departments and staff.

Conducts complex records inventories and analyses to determine retention, sealing, or destruction requirements.

Operates a Denton County vehicle (large van) to transport boxes of records from various county offices to archival storage locations. Records transfer duties commonly include lifting and moving boxes of paper records, moving boxes using dollies, carts, or on pallets, climbing ladders to place boxes on high shelves, and stooping or bending to place boxes on low shelves.

Performs other related work as required.

Minimum Qualifications

High School Diploma or GED and a minimum four years of experience in a related field; or an equivalent combination of education and related experience required.

Bachelor's degree in Records Management, Library and Information Sciences Public Administration, Business Administration, or a directly related field preferred. Certified Records Information Manager (RIM), Certified Records Manager (CRM), and / or Local Government Archives and Records Administration (LGARA) Certificate preferred.

Must be a U.S. citizen.

Must not have any Class B misdemeanor or higher convictions or deferred adjudications.

Possession of a valid driver's license.

Must be able to obtain a State of Texas driver's license within 90 days of employment.

Supplemental Information

To ensure proper delivery of emails please add to your email safe list.

Denton County offers a full range of employee benefit programs for eligible employees, retirees, and their families. These programs include group health plans for medical and dental coverage; an Employee Assistance Program (EAP); life; disability, and long term care insurance; and flexible spending accounts for health care and dependent care reimbursements. The County also provides retirement benefits. Full time employees participate in the Texas County & District Retirement System (TCDRS), and employees may also participate in a retirement savings program (Deferred Compensation). In addition to these "basic employee benefits" and retirement services, employees benefit from a variety of other programs including 12 paid holidays, Tuition Reimbursement, a Wellness Program, and more.

• Note : These benefits are not included for Community Supervision and Corrections Department (CSCD) employees, or any Denton County Part-Time employee.

Denton County is an Equal Opportunity Employer and does not discriminate against applicants or employees on the basis of race, color, religion, gender, mental or physical disability, age, national origin or veteran status.

Family Medical Leave : Denton County employees who have been employed for one year and who have worked 1250 hours in the preceding year may be eligible for up to twelve weeks of FMLA leave.

The FMLA provides for up to 12 weeks of job-protected leave

Employees who will be away from work for one of these reasons should contact Human Resources for additional information. When possible, an employee should provide at least 30 days advance notice. In the case of an emergency, notification should be made as soon as possible.

Failure to accept the acknowledgment statement below can result in your employment application being rejected for failure to meet the minimum qualifications as stated in the job posting. Your application for this employment opportunity will not be reconsidered if you fail to abide by the statements below.COMPLETED APPLICATION ACKNOWLEDGMENT : I hereby acknowledge that I must complete ALL sections of the employment application, to include the supplemental questions. I understand that failure to enter all relevant work experience in the work history section of the application will result in the rejection of my employment application. I understand that to knowingly make or cause to be made any false statement, omission, or misrepresentation of a material fact in any application, and / or its supplemental questions shall be grounds for termination. I also understand that I must provide at least THREE references in the "REFERENCES" section of the application. Furthermore, I acknowledge that Denton County does NOT accept resumes in lieu of completed applications. Please enter your initials and today's date as acceptance of this acknowledgment. If you do not accept this acknowledgment, please understand that your application will be rejected.

Do you have a high school diploma or GED?

Please indicate the highest level of education obtained :

How many credit hours have you earned at an accredited college or university?This should include hours earned from completion of a degree, hours earned towards a degree, and / or hours earned but not in conjunction with a degree.

I acknowledge that I must provide the Denton County Human Resources Department with an OFFICIAL transcript confirming hours completed as indicated in the question above, should an employment opportunity be offered and accepted. Please enter your initials and today's date as acknowledgment. If you did not indicate completion of credit hours, please enter N / A.

Please select the years of full-time experience you have equivalent experience you have in records management or other related fields : NOTE : YOU MUST COMPLETE THE WORK HISTORY SECTION OF THE EMPLOYMENT APPLICATION TO INCLUDE THE VERIFIABLE FULL-TIME EQUIVALENT YEARS OF EXPERIENCE AS INDICATED OR BE DISQUALIFIED.

Which if any, of the certification(s) do you have? (Check all that apply) All certifications must be current. NOTE : YOU MUST PROVIDE ALL LICENSE AND CERTIFICATION INFORMATION ON THE EMPLOYMENT APPLICATION IN THE "CERTIFICATES and LICENSES" FIELD OR RISK DISQUALIFICATION. You must provide documentation of any license(s) or certification(s) indicated below if an employment opportunity is offered and accepted.

Describe your experience with the creation and implementation of records retention schedules or other records policies.

Give examples of your experience with software used to organize information, for example : archival systems, document management systems, or hardware and software used for scanning.

Please list your technical writing experience, such as creating procedure manuals, project reports, or other technical documentation.

Describe your experience delivering training presentations or creating or developing online training and outreach.

Do you possess a valid driver's license?

Do you have any Class B misdemeanor or higher convictions or deferred adjudications?

Where did you hear about this position?

If you selected "Other" in the previous question, please specify how you were referred to this position.

Should you be selected for an interview, you will receive a phone call or email with all the necessary information for scheduling and attending your interview. Please see the acknowledgment below.Failure to accept the acknowledgment statement below can delay the processing of your application. By acknowledging the statement you understand you are responsible for checking your phone messages and email address (provided during online application registration) for information pertaining to potential interviews for this job posting. To ensure proper delivery of emails please add jobs@dentoncounty.gov to your email safe list. INTERVIEW ACKNOWLEDGMENT : I hereby acknowledge that all interviews for this vacancy, will be communicated via phone or email. Please enter your initials and today's date as acceptance of this acknowledgment. If you do not accept this acknowledgment, please enter N / A.

I understand that no employment contract either expressed or implied is created should I be hired by Denton County. I understand that I will be required to pass a drug / alcohol and / or physical examination prior to employment. I also understand that if I am a new employee, I will be required to complete a six (6) month probationary period. I give my consent to Denton County to conduct a background investigation including contacting any current and / or previous institutional employers, reference checks, criminal searches, and verification of credentials. Please enter your initials and today's date as acceptance of this acknowledgment. If you do not accept this acknowledgment, please understand that your application will be rejected.

Required Question

Salary : $42,775 - $49,619