Legal Administrative Assistant

Dentons Bingham Greenebaum LLP has an excellent opportunity for an experienced Legal Administrative Assistant in our Louisville office. This role supports multiple attorneys mostly, but not exclusively, in the Real Estate practice department. The ideal candidate will have at least 7 years of experience working as a Legal Administrative Assistant with a sophisticated Real Estate practice group.

This position will include traditional LAA responsibilities including but not limited to: preparation of detailed documents, client management and reporting, formatting, proofreading and editing of documents, travel arrangements, and other legal assistant functions. We seek candidates that are self-directed, high energy, and have advanced computer skills.

Responsibilities:

• Maintain positive contact and communications with clients, attorneys and staff in large law firm environment.
• Preparation, proofreading, and processing of real estate and client documents in an accurate and timely fashion.
• Maintain schedules and calendars for multiple attorneys and transactions, tracking of critical dates.
• Manage electronic agreements with electronic signatures via DocuSign.
• Open new client matters.
• Maintaining accurate and current information in case management system/iManage.
• Meet client deadlines and adapt to industry changes.
• Ensuring timely delivery of outgoing mail, messenger deliveries, overnight deliveries, etc.
• Ensuring timely, courteous, and thorough responses to a heavy volume of email correspondence.
• Providing support to attorneys in a high volume, time sensitive atmosphere.
• Performing other duties and responsibilities as needed.

Job Requirements:

• 7 years of legal secretary experience preferred.
• Solid understanding legal terminology regarding commercial real estate documents and procedures.
• Excellent computer/technical skills, especially Microsoft Word, is a must.
• Effective communication skills, both verbal and written.
• Attention to detail with superior proofreading skills.
• Proven success as a positive team player as well as an independent worker.
• Ability to multi-task and balance multiple projects and priorities simultaneously.
• Concrete understanding of Partner level communication styles, expectations, turnaround demands and sense of urgency.
• Learns quickly, aptitude for detail-oriented projects, and eager to grow with this practice group.

Working Conditions:

We are seeking a talented individual who is located in Louisville, Kentucky, and who can thrive in both an in-office and a remote working environment.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements.

Dentons Bingham Greenebaum LLP offers a competitive salary and benefits package.

Dentons Bingham Greenebaum LLP is an Equal Opportunity Employer of Individuals with Disabilities and Protected Veterans. Dentons Bingham Greenebaum LLP is an Affirmative Action Employer. Pursuant to local ordinances, we will consider for employment qualified applicants with arrest and conviction records

Job Type: Full-time

Expected hours: No less than 37.5 per week

Benefits:

• 401(k)
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• Associate (Preferred)

Experience:

• Legal administrative: 7 years (Preferred)
• Real estate administrative: 5 years (Preferred)
• Proofreading: 5 years (Preferred)
• Microsoft Word: 7 years (Preferred)

Location:

• Louisville, KY 40202 (Required)

Ability to Commute:

• Louisville, KY 40202 (Required)

Work Location: Hybrid remote in Louisville, KY 40202