Accounting Specialist

Description

ACCOUNTING SPECIALIST

POSITION PURPOSE:

Under guided supervision, this position supports all revenue and cash receipts aspects of accounting utilizing a skillset that has great attention to detail, accuracy, understanding of Museum operations and not-for-profit Accounting. Performance of segregated duties and adherence to internal control procedures contributes to the audit requirement of safeguarding museum assets.

This position reports to the Director of Accounting.

PRIMARY RESPONSIBILITIES:

• Daily Duties
  • Review and record daily revenue postings including: Museum Shop, Membership, Admissions, Development and Events.
  • Download and reconcile daily bank lockbox deposits.
  • Prepare and process checks for remote deposits.
  • Prepare invoices, as requested and manage cash receipts log.

• Cash Office – One to two days a week and back up, as necessary.
  • Performs daily cash vault reconciliations.
  • Prepares and distributes daily bank bags.
  • Prepares weekly change orders, as needed.
  • Prepares and distributes courier per diems in accordance with Museum policy.

• Month End and Year End Process
  • Record event revenue in the appropriate month.
  • Record Museum shop COGS, inventory adjustments and monthly reporting.
  • Review and prepare entries to record monthly credit card fees.
  • Assist in the annual budget and reforecasting process.
  • Complete month end closing responsibilities as assigned including reconciliations.
  • Reconcile Deferred Gift Cards monthly.
  • Assist with Sales Tax Reporting.

• Other Duties/Responsibilities
  • Understands and ensures appropriate segregation of duties across all departments and documents workflow processes.
  • Ensures accurate cut off and completeness of financial information.
  • Verifies proper accounting classification of receipts by assignment of accounting account codes.
  • Follow the Museum’s documented policies and procedures and uphold internal controls.
  • Participate in department and Museum projects.
  • Supports other accounting team members.
  • Researches and resolves problems in a timely manner.
  • Assist with museum annual audit and 990 schedule information.
  • Assist with governmental compliance regarding annual museum license renewals.
  • Other duties as assigned.
  • Consistent usage of the Racial Equity Lens in day-to-day operations.
  • Yearly goal setting to support Racial Equity Roadmap initiatives.

Qualifications

QUALIFICATIONS:

• 2-4 years general accounting experience
• Detail oriented, professional attitude, reliable, positive customer service skills
• Proficient in Excel and Word, Microsoft Dynamics 365 Business Central experience a plus
• Working knowledge of cash handling and accounting principles.
• Possess strong organizational and time management skills.
• Strong problem solving skills, basic accounting knowledge, research and resolution skills, data analysis and multi-tasking skills.
• Ability to communicate effectively verbally and in writing.
• Ability to interact with employees and vendors in a professional manner
• Ability to work independently and with a team in a fast-paced and high volume environment with emphasis on accuracy and timeliness.

Position type: This position will be covered by a Collective Bargaining Agreement with AFSCME-CWU.

Pay: The hiring hourly/salary for the position is $21.00-$26.25 based on experience.  

Benefits: A comprehensive medical/dental/vision plan, that can be extended to domestic partner, spouse, and children. DAM 100% paid Life Insurance, and Short/Long Term Disability.  Generous sick and vacation paid time off and one personal day. Ten paid holidays. 403(b) Retirement Plan with immediate eligibility to contribute and those who meet the requirements after one year will qualify for the 3% non-elective contribution and 2% match program. A free RTD Eco Pass. Free Telehealth and Employee Assistance Program. Access to Headspace. Two weeks Paid Parental Leave. A free DAM Family Membership and perks. This position is based at the Denver Art Museum, which only has a pay to park option. 

NOTE: The DAM prioritizes adaptability and a human-centered work environment. We are happy to consider accommodations to the position. This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job. We believe in cultivating an environment where there is diversity of perspectives, in hopes that we can all thrive in an inclusive environment. 

We know that searching for a job can be stressful so we would like to give you an overview of the process to manage expectations. This role may require a phone screen and interview with the hiring manager that will be held in-person at the DAM. This position will close on February 6, 2025.

DENVER ART MUSEUM:

As an institution, we believe the Denver Art Museum is both a platform for and an amplifier of the voices of people of all races. We acknowledge that Black lives matter and communities of color – Latinx, Indigenous, Black, and others – have been underrepresented in art museums over decades, both internally and externally. We are committed to elevating all voices, artworks and perspectives and strive to support racial equity inside and out.

We prohibit discrimination against any person or organization based on age, race, sex, color, creed, religion, national origin, sexual orientation, transgender status, gender identity, gender expression, ancestry, marital status, veteran status, political service or affiliation, genetic information, or disability, as well as any other status protected by federal, state or local law.

We strive to provide a professional and positive work environment for our employees. The Museum expressly prohibits any form of employee harassment on the basis of age, race, sex, color, creed, religion, national origin, sexual orientation, transgender status, gender identity, gender expression, ancestry, marital status, veteran status, political service or affiliation, genetic information, disability or any other applicable status protected by federal, state or local law.  Actions based on these or any legally protected characteristic will not be tolerated.

We encourage the freedom of gender expression and/or gender presentation.  As an institution, we do not create barriers that may prevent any employee from expressing behaviors, mannerisms, interests, and appearances that represent their authentic personality or culture. Qualified candidates are expected to exemplify the DAM’s internal values, which include being dynamic, respectful, inclusive, creative, and curious.  The ability to maintain effective and positive working relationships with visitors, employees, volunteers, representatives of public and private entities, policy making bodies, and contractors is critical to the success of this position.

Salary : $21 - $26