Manager of Event Logistics

Description

About Denver Botanic Gardens: Green inside and out, Denver Botanic Gardens was founded in 1951 and is considered one of the top botanical gardens in the United States and a pioneer in water conservation. Accredited by the American Alliance of Museums, The Gardens has a robust living plant collection, natural history collection and art collection along with temporary art exhibitions. The Gardens is a dynamic, 24-acre urban oasis in the heart of the city, offering unforgettable opportunities to flourish with unique garden experiences for the whole family – as well as world-class exhibitions, education, and plant conservation research programs. 

For more information, visit us online at www.botanicgardens.org.

Denver Botanic Gardens is currently seeking a Full Time Manager of Event Logistics in our Events Department! Read below to see if the requirements might be a good fit for you:

Position Summary

The Manager of Event Logistics oversees the planning, coordination, and execution of public events, ensuring seamless delivery from concept to completion. This role manages logistics, including budgets, ticketing, timelines, site mapping, and staffing schedules while collaborating with the Manager of Event Production & Design to ensure cohesive execution. This position requires strong leadership, team management, and flexibility for varied schedules, including nights, weekends, and holidays.

Essential skills for this role include prioritizing tasks, managing time effectively, maintaining superb attention to detail, and demonstrating an advanced software skillset. The Manager must consistently uphold a professional, positive, and composed demeanor, exercising sound judgment and discretion while fostering a collaborative and productive work environment.

Requirements

General Duties and Responsibilities

• Supervises and manages staff, including hiring, training, mentoring, and evaluating team performance. Updates Associates of Public Events & Institutional Calendar accordingly. 
• Conducts one-on-one meetings with direct reports as well as yearly performance evaluations.
• Collaborate with the Associate Director of Public Events & Institutional Calendar on team performance, event planning, and budget management.
• Drafts and manages contracts and service agreements under specified amount.
• Builds and maintains project management system to track event logistics and team assignments.
• Develops event timelines and staffing plans for public events.
• Assists the Associate Director of Public Events & Institutional Calendar develop future event dates.
• Represents the Public Events Team in meetings and collaborates with other departments to enhance visitor experiences.
• Prepares reports, updates, and communications for leadership regarding project and event status.
• Ensures event revenue goals are met and upholds the mission of connecting people with plants.
• Develops and implements exclusive enhancements and themed experiences for select public events (Cash bars, Sensory Night)
• Assists with hiring, training, and overseeing seasonal staff. 
• Serves as the on-site lead during events, ensuring all logistical components are executed as planned. 
• Troubleshoots and resolves issues that arise during events in a professional and timely manner.
• Responsible for the calendar reservations for both Plant Sales and the Music Series. 
• Develops and oversees comprehensive timelines for major events, ensuring all milestones are met.
• In collaboration with the Manager of Event Production & Design, leads the execution of large-scale events such as Spring & Fall Plant Sale, Evenings al Fresco, the Summer Concert Series, Glow at the Gardens, and Blossoms of Light.
• Coordinates with the Manager of Event Production & Design to ensure seamless integration of creative and logistical elements.
• Monitors expenditures and prepares financial reports post-event.
• Develops site maps and layout plans to optimize event flow and attendee experience.
• Coordinates with security, vendors, and other stakeholders to maintain smooth operations.
• Maintains positive working relationships, upholds high-quality service, and demonstrate flexibility in work schedules.
• Regular attendance at the worksite may be required. As with all positions at Denver Botanic Gardens, the incumbent must be in good performance standing to be eligible for remote work. Remote work is at the discretion of management at all times.
• All Gardens employees must be committed to the mission of connecting people with plants, especially plants from the Rocky Mountain region and similar regions around the world, providing delight and enlightenment to everyone.

Position Qualifications: Knowledge, Skills and Abilities

• Knowledge of Wrike, EMS, Social Tables, DocuSign, Figma, and Microsoft Office is preferred.
• Must maintain a flexible schedule and be available early mornings, nights, weekends, and holidays depending on the events schedule.
• Ability to manage and organize multiple large events/priorities and changing priorities at the same time in a team environment.
• Ability to write reports and business correspondence.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Must have proven excellent customer service, interpersonal, and communication skills in dealing with the public.
• Ability to maintain stability under pressure and able to deal well with stressful situations.
• Ability to be flexible and willing to modify plans, when necessary, throughout the day.
• Ability to work a flexible schedule, including evenings, weekends and/or holidays.
• Must be able to maintain confidentiality of information. 
• Must be a positive representative of the Gardens both internally and externally at all times.
• Must work with respect and cooperation at all times with fellow employees and the public.
• Must be committed to working safely at all times.

Experience/Education:

• Bachelors degree and/or combination of education and equivalent experience is required. 
• Minimum of 5 years of experience in the events industry is required.
• Supervisor experience is strongly preferred.
• Position requires a valid driver’s license.  

Travel:

Up to 10% travel required. Requires the ability to travel to remote locations (or other Garden locations) where environment may vary significantly.  

Denver Botanic Gardens has an incredible benefits package for eligible employees!

Our major benefits include a choice of Medical Plans, a Dental and Vision Plan and Life Insurance Plan. We have a Flexible Spending Account (FSA) and a Healthcare Spending Account (HSA).

The Gardens offers a generous Retirement Savings Plan with Company contribution of 6% after one year of service for eligible participants.

The Gardens also offers paid holidays, vacation, sick time, and access to personal lines of insurance. Additional benefits include short-term and long-term disability coverage, an Employee Assistance Program (EAP) and an RTD ECO pass.

For eligible employees, The Gardens employment also includes a complimentary Denver Botanic Gardens Membership, access to Gardens education classes and summer concert tickets.  

Come work for a place that offers you SO much more than just a paycheck!

Salary : $59,618 - $74,522