What are the responsibilities and job description for the Vendor Specialist position at Denver, CO Corporate Office?
Xanterra Travel Collection, is a growing, exceptional group of travel and leisure businesses operating across the globe. Our properties/services combine dramatic settings and landmark buildings with exceptional service to deliver unforgettable experiences. We are inspired by our guests, our environment, and each other. Headquartered in our beautiful new Greenwood Village, Colorado offices, we strive to create a collaborative experience and a transformational journey for our valued team members. We have a high commitment to sustainability, growth and are seeking driven, innovative individuals who value offerings in career development and professional advancement. Our Travel Collection includes lodging, food and beverage, Windstar Cruises, short-line railroad, and adventure travel companies. Please visit xanterra.com for more information on the company and its environmental initiatives.
The Vendor Specialist plays a crucial role in maintaining vendor relationships, ensuring accurate 1099 reporting for the organization, and making certain vendor payments reach the intended recipient. This position requires meticulous attention to detail, strong organizational skills, and a deep understanding of vendor management and tax compliance.
Responsibilities
- Manage the vendor onboarding process, including collecting required documentation, such as W-9 forms and vendor agreements, and communicating processes to vendors, such as payment options and proper contacts.
- Maintain an up-to-date vendor database with accurate vendor information, including tax identification numbers, addresses, and payment terms.
- Prepare and distribute accurate annual 1099 forms to vendors in accordance with IRS regulations and deadlines.
- Address vendor inquiries related to 1099 reporting and complete necessary corrections or amendments.
- Stay current with federal and state tax laws and regulations related to vendor reporting and withholding.
- Collaborate with the accounting and supply chain teams to reconcile vendor statements, resolving any issues identified timely and accurately.
- Serve as the primary point of contact for vendors regarding payment inquiries, tax documentation, and other vendor-related matters. Foster positive vendor relationships through clear and timely communication.
- Ensure compliance with internal policies and procedures for vendor management and reporting.
- Identify opportunities to streamline vendor management processes to enhance efficiency and accuracy. Work with the Senior Manager, Accounts Payable to implement process improvements.
Qualifications
- High School diploma with relevant work experience.
- 4 or more years previous experience in Accounts Payable
- Basic Microsoft Excel and Word.
- Prior Sales and Use tax experience a plus.
- Excellent interpersonal and communication skills.
COMPENSATION: The pay range for this position is $21.00 - $26.00 per hour.
BENEFITS: For full-time employees, Xanterra offers a comprehensive benefits package including: Medical, Dental & Vision; HSA & FSA; Life & Disability; Accident, Hospital & Critical Illness; Pet Insurance; PTO and paid Holidays; 401(k) with Company Match; Employee Assistance Plan; Education Assistance; RTD-Denver transit pass for in-office employees, and Employee Discounts & Travel Deals.
EEO: Xanterra is committed to a diverse and inclusive workplace. We are an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, pregnancy, genetic information, protected veteran status, or any other legally protected status.
Salary : $21 - $26
