ADMINISTRATIVE COORDINATOR

*Please include a cover letter in the same document as your resume. * 

The Denver Foundation seeks a service-focused Administrative Coordinator who centers on mission-based work supporting the foundation’s vision, mission, and purpose. The Administrative Coordinator will support the Finance, Infrastructure, and Technology (FIT) team and processes. This role acts as a hub for information flow, providing administrative support and process coordination for the FIT Team, and works in close partnership with other administrative roles throughout the foundation. The Administrative Coordinator reports to the Director of Gifts and Grants and will support the administrative needs of the Chief Financial Officer and FIT managers. 

This is a full-time position in Denver, Colorado. We work on a hybrid schedule of at least two days in the office (Monday and Thursday required). The starting pay range for this position is $22.00 - $24.04 per hour. This position is hourly, non-exempt, and eligible for all the foundation’s benefits. Benefits include paid time off, retirement (403(b)) contribution, tuition assistance, and medical, dental, vision, life, and disability insurance. The starting salary will be based on experience.

The Denver Foundation is excited to celebrate our 100th anniversary in 2025. For nearly 100 years, people in Metro Denver and across Colorado have trusted The Denver Foundation to steward charitable funds to meet today’s needs and tomorrow’s opportunities. In partnership with generous donors and community partners, we lead a community-wide effort to build a better future for everyone. The foundation's vision is a Metro Denver that is racially equitable in its leadership, prosperity, and culture, and we are a catalytic leader that engages in critical issues and accelerates systems change. To achieve this, all staff must intentionally apply Diversity, Equity, and Inclusion to their practice. The ideal candidates for this position are committed to racial equity. 

The responsibilities and essential functions of the Administrative Coordinator position: 

Administrative Support  

• Provide direct administrative support to the Chief Financial Officer (CFO) to promote the effectiveness and efficient use of the CFO’s time. 
• Manage complex calendaring and scheduling, prepare and collect meeting materials, coordinate with internal and external stakeholders, support committee needs, and assist with special projects.  
• Oversee project coordination and broad support to the FIT team to ensure departmental priorities are achieved efficiently and effectively within a fast-paced environment.  
• Provide administrative support, including document preparation, mailing logistics, and supply ordering. Coordinate contracts and vendors, including invoicing, independent contractor process support, and vendor record maintenance. 
• Manage logistics and preparation for department and committee meetings, team events and celebrations. Prepare and collect meeting materials for agenda, participant attendance tracking, develop reports, take minutes, secure room reservations, set-up, clean-up, catering, and coordination with outside vendors.  
• Facilitate technical needs for in-person, virtual, and hybrid meetings; including in-room technology, and Microsoft Teams host responsibilities. 
• Proactively collaborate with administrative staff across the Foundation to provide excellent customer service to internal and external stakeholders.  

Transactions 

• Support and assist in the processing of a variety of FIT team transactions, data entry, and light accounting functions as directed by annual workflow needs for facilities, technology, accounts payable, accounts receivable, gifts, grants, and scholarships. Ensure transaction data is maintained accurately in appropriate systems.  

• Utilize our accounting and data management systems, including Community Suite and our Grant and Scholarship processing systems while maintaining strong data integrity. 
• Provide coordination and support for electronic payment enrollment and data collection, electronic payment transactions, and maintenance of accurate bank instructions. 
• Follow and maintain documented procedures, identifying opportunities for efficiencies. 
• Assist with answering questions from internal and external stakeholders related to FIT processes. 

Research & Reporting  

• Collect and file monthly and quarterly investment statements, investment correspondence, and permanent documents electronically. 
• Follow due diligence requirements and compliance guidance with relevant tax laws governing the foundation’s grant-making processes. 
• Maintain and support document management for department file records in Community Suite, SharePoint, and Server, adhering to the document retention and destruction policy.

The ideal candidate will have demonstrated expertise in the following key areas: 

• Customer service orientation. 
• Exceptional organizational skills.
• Ability to anticipate needs and take initiative.
• Confidence in building and maintaining relationships.
• Strong computer skills.
• The ability to understand compliance nuances and the capacity to navigate competing priorities.     

Candidates must possess the following: 

• Minimum of one year of relevant experience, preferably in a nonprofit or foundation environment, and familiarity with the nuances of compliance-driven environments.
• Data entry and data management experience.

• Proficient use of Microsoft Office 365 (especially PowerPoint, Excel, Outlook, and Teams).
• High attention to detail; strong organization, project management, and time-management skills; proven success in meeting deadlines in fast-paced work environments.
• Commitment to excellent customer service, as evidenced by strong interpersonal and communication skills, including the ability to work successfully as part of a team.
• Demonstrated success in building relationships with people of diverse backgrounds, perspectives, and cultures.
• An unwavering commitment to racial equity.
• Maintain a high level of confidentiality. 
• Research and problem-solving skills.
• Able to anticipate needs, take initiative, and navigate competing priorities.

A full job description is attached to the job posting. Applications will be accepted until the position is filled.  

The Denver Foundation practices and champions inclusiveness in our community. We honor all community members' diverse strengths, needs, voices, and backgrounds. Candidates from traditionally marginalized communities are especially encouraged to apply.