Contract Specialist (Compliance)

Contract experience is not required. Prior roles in administrative support, insurance support/administration, and client services are great foundations for this opportunity. The contract specialist position combines the best of both worlds by providing growth in understanding of contract administration while serving people in our community! It is the second of a four level contract series that encompasses all stages of the contract cycle from preparing proposals through contract execution. The selected candidate will engage with management staff, vendors, legal counsel, and insurance brokers to develop and monitor contract requirements and compliance on federal and state funded programs serving veteran, aging, and disabled populations in Denver’s eight county region. The position is hands on and provides a great opportunity to learn about contractual language/terms, budgets, grant funding and compliance, business insurance policies, Health Insurance Portability and Accountability Act (HIPAA) requirements and much more. It truly is a position that affords both career growth and community service all while working in a fantastic work environment. An Associate’s degree and three to five years of clerical, office support and accounting support experience is preferred. A combination of education and experience sufficient to successfully carry out the essential job duties will also be considered. Of course, prior contract experience is a plus but is not required.

The Denver Regional Council of Governments serves as a visionary leader along Colorado’s front range. We tackle the BIG issues, like growth and development, transportation and meeting the needs of older adults. Our success is built on, and defined by, long-standing partnerships and serving as a forum for discussing these and other emerging issues in an effort to collectively find innovative solutions. DRCOG is a Regional Planning Commission per Colorado state statute, is the federally designated Area Agency on Aging (AAA), and the Metropolitan Planning Organization (MPO) for the Denver region. Our culture and values fuel and inform the work we do, and employees are rewarded with competitive compensation, generous benefits and an adaptable work environment. Sound like a good fit?  We’d love to meet you!This class specification represents only the core areas of responsibilities; specific position assignments will vary depending on the needs of the Division.

• Receives, reviews, validates, processes, prepares, reconciles and/or archives contractual documents,
  payments invoices, purchase orders, and/or other records for assigned functions; verifies approvals or
  prepares and submits documents for approval; issues receipts; posts financial data, and/or account
  information.
• Creates, tracks and maintains subcontractor and vendor contracts; creates, posts and monitors Request
  for Proposal processes; works as a liaison with contracted legal firm and business insurance broker.
• Assists internal and external customers by answering questions and providing information regarding
  contracts, Request for Proposals, billing, purchasing, payments, policies and/or procedures; researches
  information and responds to questions and information requests.
• Prepares and distributes correspondence, forms, schedules, notices, vouchers, vendor related
  documents, and/or related reports.
• Maintains records, scans data and retains documents according to records retention procedures.
• Performs other duties of a similar nature and level as assigned.
• Assisting with all aspects of contract management to include drafting, tracking, and processing of
  agency contracts, low risk agreements , and other ancillary agreements;
• Generating and distributing expiring contracts reports and follows up with project staff accordingly to
  ensure accuracy and timeliness of contract management, maintains contract database;
• Assisting and advising staff on contractual and regulatory compliance matters;
• Monitoring contract compliance and/or contract financial performance to verify contract terms,
  services to be provided, and payment schedules. Encumbers contract funds and reviews contract
  and/or payment process;
• Works as a liaison between the organization and contracted legal firm on contractual language and
  other various compliance matters that require the direction of legal counsel;
• Monitors all business insurance policies and performs insurance related administrative duties such
  as the filing of applications, claims submittals, tracking of vendor certificates of insurance, and
  fulfilling miscellaneous insurance requests;
• Preparing, tracking and processing all RFP’s/Q’s/B’s. Serves as subject matter expert and answers
  staff inquiries related to the RFP/Q/B process, serves on RFP/QB review panel;
• Checking suspension and debarment status on all contract vendors, monitors the spenddown of all
  contract purchase orders;

Associate’s degree and three to five years of clerical, office support and accounting support experience. Contract experience preferred but not required.
OR
 An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation.

STATUS:  Full-time, Non-exempt  

Salary : $2,502 - $3,003