What are the responsibilities and job description for the AOS III-TimeKeeper- Piedmont Geriatric Hospital position at Department of Behavioral Health and Developmental Services?
Title: AOS III-TimeKeeper- Piedmont Geriatric Hospital
State Role Title: 19013
Hiring Range: Commensurate with Experience
Pay Band: 3
Agency: Dept Behavioral Health/Develop
Location: Piedmont Geriatric Hospital
Agency Website: https://www.pgh.dbhds.virginia.gov/
Recruitment Type: General Public - G
Job Duties
This position performs administrative support functions associated with operational unit. Responsible for the accurate record keeping of an employee’s time usage and payroll submission; providing assistance to employees and managers/supervisors on leave policies and procedures; maintaining an automated leave system including shift differential, overtime, worker’s compensation, etc. Communicating to employees and supervisors on leave usage balances; greeting and responding to employees of the operational unit in person or by telephone; and preparing correspondence, such as memos, letters, and reports on leave usage. Completes leave audits. Utilization of information will be in accordance with HIPPA regulations regarding use limitations, disclosure and request of PHI.
Minimum Qualifications
Previous experience in a clinical environment.
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
PGH is a facility operated by the Department of Behavioral Health and Developmental Services (DBHDS). PGH is a 123-bed psychiatric facility and the only facility that exclusively serves individuals over the age of 65.
PGH’s mission is to provide person-centered mental health services to enable the older adult to thrive in the community.
PGH’s vision is to be recognized as a leader in the mental health treatment of the older adult, as a model hospital, a teaching center, and a resource for other providers. PGH’s vision is further to be seen as an indispensable component of the state system of community-based services, and as the most efficient provider of geropsychiatric services.
PGH’s values are honesty, excellence, accountability, respect, and teamwork.
Applicants must list all relevant experience that you wish to be considered for this position. Applicants will be provided confirmation of receipt when your application and/or resume is submitted. Please refer to “Your Application” in your account to check the status of your application for this position. A fingerprint-based criminal history check and reference checks are required for the selected candidate for this position. Under Virginia Code
Commonwealth’s Alternate Hiring Process: In support of the Commonwealth’s commitment to inclusion, individuals with disabilities are encouraged to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor with the Department of Aging and Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS, to get their Certificate of Disability. To obtain a Certificate of Disability go to: https://www.vadars.org/drs/cpid/PWContact.aspx, or call DARS at 800-552-5019.
Reasonable accommodations are available to persons with disabilities during the application and/or interview process per the Americans with Disabilities Act. Contact Human Resources at (804) 518-3339 for assistance.
DBHDS is an equal Opportunity Employer. Employment opportunities are open to all regardless of race, sex, color, national origin, religion, sexual orientation, gender identity, age, veteran status, political affiliation, genetics, or disability. Minorities, Individuals with Disabilities, Veterans, and people with National Service experience are encouraged to apply. EEO/AA/TTY.
Contact Information
Name: Tricia Wilson
Phone: 804-518-3339
Email: tricia.wilson@dbhds.virginia.gov
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.
State Role Title: 19013
Hiring Range: Commensurate with Experience
Pay Band: 3
Agency: Dept Behavioral Health/Develop
Location: Piedmont Geriatric Hospital
Agency Website: https://www.pgh.dbhds.virginia.gov/
Recruitment Type: General Public - G
Job Duties
This position performs administrative support functions associated with operational unit. Responsible for the accurate record keeping of an employee’s time usage and payroll submission; providing assistance to employees and managers/supervisors on leave policies and procedures; maintaining an automated leave system including shift differential, overtime, worker’s compensation, etc. Communicating to employees and supervisors on leave usage balances; greeting and responding to employees of the operational unit in person or by telephone; and preparing correspondence, such as memos, letters, and reports on leave usage. Completes leave audits. Utilization of information will be in accordance with HIPPA regulations regarding use limitations, disclosure and request of PHI.
Minimum Qualifications
- Demonstrated knowledge of state payroll and timekeeping policies and procedures.
- Familiar with Fair Labor Standards Act rules and regulations.
- Extensive knowledge and experience in administering time and attendance automation. -Skill and experience in automated databases.
- Ability to interpret and apply related agency, department, and state policies and procedures, prepare reports independently, track and compile data.
- Demonstrate ability to communicate with all levels of staff, agency official, and the general public; communicate orally and in writing.
Previous experience in a clinical environment.
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
PGH is a facility operated by the Department of Behavioral Health and Developmental Services (DBHDS). PGH is a 123-bed psychiatric facility and the only facility that exclusively serves individuals over the age of 65.
PGH’s mission is to provide person-centered mental health services to enable the older adult to thrive in the community.
PGH’s vision is to be recognized as a leader in the mental health treatment of the older adult, as a model hospital, a teaching center, and a resource for other providers. PGH’s vision is further to be seen as an indispensable component of the state system of community-based services, and as the most efficient provider of geropsychiatric services.
PGH’s values are honesty, excellence, accountability, respect, and teamwork.
Applicants must list all relevant experience that you wish to be considered for this position. Applicants will be provided confirmation of receipt when your application and/or resume is submitted. Please refer to “Your Application” in your account to check the status of your application for this position. A fingerprint-based criminal history check and reference checks are required for the selected candidate for this position. Under Virginia Code
- 37.2-314 and 37.2-408.1, the Department of Behavioral Health and Developmental Services is prohibited from employing or using as volunteers, persons who have been convicted of specific “barrier” crimes or persons who may be the subject of pending “barrier” charges.
Commonwealth’s Alternate Hiring Process: In support of the Commonwealth’s commitment to inclusion, individuals with disabilities are encouraged to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor with the Department of Aging and Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS, to get their Certificate of Disability. To obtain a Certificate of Disability go to: https://www.vadars.org/drs/cpid/PWContact.aspx, or call DARS at 800-552-5019.
Reasonable accommodations are available to persons with disabilities during the application and/or interview process per the Americans with Disabilities Act. Contact Human Resources at (804) 518-3339 for assistance.
DBHDS is an equal Opportunity Employer. Employment opportunities are open to all regardless of race, sex, color, national origin, religion, sexual orientation, gender identity, age, veteran status, political affiliation, genetics, or disability. Minorities, Individuals with Disabilities, Veterans, and people with National Service experience are encouraged to apply. EEO/AA/TTY.
Contact Information
Name: Tricia Wilson
Phone: 804-518-3339
Email: tricia.wilson@dbhds.virginia.gov
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.
