What are the responsibilities and job description for the General Administrative Coordinator position at Department of Behavioral Health and Developmental Services?
Title: General Administrative Coordinator
State Role Title: 19013
Hiring Range: commensurate based on experience
Pay Band: 3
Agency: Dept Behavioral Health/Develop
Location: Western State Hospital
Agency Website: https://dbhds.virginia.gov/facilities/wsh/
Recruitment Type: General Public - G
Job Duties
Western State Hospital is seeking a full time General Administrative Coordinator who will provide administrative support for the day to day operation of the Hospital Director Office and oversee primary functions of the Hospital Director Office to include handling patient/family complaints, Patient Abuse/Neglect allegations, responses to dLCV, OSIG, and Supports the Director of Community Relations and Hospital Investigator and staff. Provides back up support to the office of the Chief Financial Officer.
This Position Is Also Responsible For
Coordinate activities of the office of Hospital Director in collaboration with Hospital Director ensure and document ongoing operation of key hospital functions / committees.
Provide specialized, general and Administrative Services related to Patient Relations including Human Rights and Patient Abuse / Neglect issues.
Serve as Director's Liaison for interactions with Central Office, Office of Attorney General, Office of State Inspector General, Disability Law Center of Virginia and other agencies as assigned by the Director.
Provide specialized clerical support for the Hospital Director.
Function as Administrative Assistant to the Hospital Director.
Provides Administrative Support for the Hospital Investigator.
This position is eligible for Health, Vision, Dental and Life Insurance.
Minimum Qualifications
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
The successful applicant must pass a criminal background investigation, drug screening test and employment reference check. The applicant must have the ability to perform at the level of physical demands noted on the Employee Work Profile and the verified ability to perform the essential functions of the position.
Commonwealth’s Alternate Hiring Process: In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx, or call DARS at 800- 552-5019, or DBVI at 800-622-2155.
DBHDS is a healthcare organization and must comply with the federal CMS Omnibus COVID-19 Health Care staff Vaccination Regulation which requires all employees to be vaccinated or receive an exemption. Upon acceptance of a job offer, new recruits will be asked to disclose their vaccination status (and for those fully vaccinated, proof of vaccination) during the pre-employment process. New staff who are not vaccinated for any reason or choose not to disclose their vaccination status, will need to request a medical or religious accommodation. If you have questions, please contact the Office of Human Resources.
Contact Information
Name: Samantha Leep
Phone: 540-332-8306
Email: samantha.leep@dbhds.virginia.gov
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.
State Role Title: 19013
Hiring Range: commensurate based on experience
Pay Band: 3
Agency: Dept Behavioral Health/Develop
Location: Western State Hospital
Agency Website: https://dbhds.virginia.gov/facilities/wsh/
Recruitment Type: General Public - G
Job Duties
Western State Hospital is seeking a full time General Administrative Coordinator who will provide administrative support for the day to day operation of the Hospital Director Office and oversee primary functions of the Hospital Director Office to include handling patient/family complaints, Patient Abuse/Neglect allegations, responses to dLCV, OSIG, and Supports the Director of Community Relations and Hospital Investigator and staff. Provides back up support to the office of the Chief Financial Officer.
This Position Is Also Responsible For
Coordinate activities of the office of Hospital Director in collaboration with Hospital Director ensure and document ongoing operation of key hospital functions / committees.
Provide specialized, general and Administrative Services related to Patient Relations including Human Rights and Patient Abuse / Neglect issues.
Serve as Director's Liaison for interactions with Central Office, Office of Attorney General, Office of State Inspector General, Disability Law Center of Virginia and other agencies as assigned by the Director.
Provide specialized clerical support for the Hospital Director.
Function as Administrative Assistant to the Hospital Director.
Provides Administrative Support for the Hospital Investigator.
This position is eligible for Health, Vision, Dental and Life Insurance.
Minimum Qualifications
- High school graduate required
- administrative/office experience
- Knowledge of Joint Commission standards
- Proficient knowledge and skill in the use of computer applications (Windows, Word, Excel, electronic calendar, Power Point, local databases and email)
- Filing, scheduling, and organizational skills including organization of high volume of electronic and paper files.
- Skill and experience in organizing and generating agendas and minutes for committee meetings.
- Excellent interpersonal and customer service skills,
- Ability to communicate with patients and their families, staff at all levels of hospital, outside agencies/ hospitals ( Attorney General Office, dLCV, OSIG, LHRC, Advisory Council)
- The ability to prioritize tasks and effectively work independently in a multi-task environment.
- Excellent problem-solving skills and ability to note emerging issues and communicate them to management.
- Business School/Baccalaureate
- extensive experience in an executive level office
- bilingual
- veteran
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
The successful applicant must pass a criminal background investigation, drug screening test and employment reference check. The applicant must have the ability to perform at the level of physical demands noted on the Employee Work Profile and the verified ability to perform the essential functions of the position.
Commonwealth’s Alternate Hiring Process: In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx, or call DARS at 800- 552-5019, or DBVI at 800-622-2155.
DBHDS is a healthcare organization and must comply with the federal CMS Omnibus COVID-19 Health Care staff Vaccination Regulation which requires all employees to be vaccinated or receive an exemption. Upon acceptance of a job offer, new recruits will be asked to disclose their vaccination status (and for those fully vaccinated, proof of vaccination) during the pre-employment process. New staff who are not vaccinated for any reason or choose not to disclose their vaccination status, will need to request a medical or religious accommodation. If you have questions, please contact the Office of Human Resources.
Contact Information
Name: Samantha Leep
Phone: 540-332-8306
Email: samantha.leep@dbhds.virginia.gov
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.
