What are the responsibilities and job description for the Health Information Management Specialist position at Department of Behavioral Health and Developmental Services?
Title: Health Information Management Specialist
State Role Title: 19013
Hiring Range: Minimum: $ 31,886 Maximum: $ 47,000
Pay Band: 3
Agency: Dept Behavioral Health/Develop
Location: Northern VA Mental Health Inst
Agency Website: Agency website https://dbhds.virginia.gov/facilities/nvmhi/careers/
Recruitment Type: General Public - G
Job Duties
Northern Virginia Mental Health Institute has an exciting new opportunity for a Health Information Management Specialist. This position is located in the Health Information Management department. This position is responsible for daily maintenance, abstracting, reporting and auditing with concurrent and discharge reviews for the clinical records of individuals residing at the facility. The required maintenance and audits are to ensure continued compliance with CMS(Medicaid/Medicare), Joint Commission, Human Rights Northern Virginia Mental Health Institute has an exciting new opportunity for a Health Information Management Specialist. This position is located in the Health Information Management department. This position is responsible for daily maintenance, abstracting, reporting and auditing with concurrent and discharge reviews for the clinical records of individuals residing at the facility. The required maintenance and audits are to ensure continued compliance with CMS(Medicaid/Medicare), Joint Commission, Human Rights and DBHDS regulations. This position involves daily/monthly core measures for extracting and processing of pertinent information for state reporting. This position necessitates an effective daily workflow to ensure all tasks are accurate and completed in an opportune method. This position is also accountable for the timely filing and/or scanning of documentation and reports are utilized to ensure immediate availability for continuity of care of the individual as well as purging or thinning of the charts according to established retention schedules. This position is responsible for monthly census reconciliation and daily census reporting. This position is also accountable for the timely filing and/or scanning of documentation and reports are utilized to ensure immediate availability for continuity of care of the individual as well as purging or thinning of the charts according to established retention schedules. This position is responsible for monthly census reconciliation and daily census reporting. This position is responsible for providing daily AVATAR reports, updates and data entry to assist staff and providers. This position is responsible for release of information and compliance with HIPAA laws and regulations by ensuring the confidentiality of sensitive patient information by making sure that only those directly involved with a patient care are able to access protected information. Aswell as making sure that they have HIPAA compliant authorizations that are complete, accurate and compliant. Also, there are many HIM clerical duties that go along with the responsibility of being a HIM Specialist like, ordering, form maintenance, faxing, mailing and chart maintenance for downtime. This position also requires support for the HIM technicians, coverage for unit tasks and training as assigned. Position will follow established policies, procedures and professional guidelines to perform various health information activities necessary for the organization and maintenance of the medical record all while ensuring confidentiality of patient information. The ideal candidate will be self-starter with the ability to multi-task and work independently as well as in a team environment. Core job functions receives medical records, checks for completeness and files according to alpha system in appropriate locations. Uses systems and database to maintain an accurate and complete records. Performs qualitative/quantitative audits of both active and closed active and closed records and alerts providers to deficiencies. This position demonstrates excellent customer services through contact with both internal and external customers while providing general information and other service. This hospital uses EHR and employee is responsible to purchase uniform scrubs .
Minimum Qualifications
Experience in healthcare setting as medical record specialist
Ability to maintain confidentiality related to patient information and administrative issues as required.
Demonstrated knowledge of filing systems, data entry, and maintaining chart integrity.
Experience and knowledge of HIPAA privacy act, rules, and regulations
Experience with Microsoft Office
Additional Considerations
Demonstrated ability to create and manipulate Excel spreadsheets, create reports, and analyze data preferred.
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
Northern Virginia Mental Health Institute only accepts online applications via PAGEUP. Resumes and other documents may accompany the application but will not serve as a substitute for an application. Faxed, e-mailed or mailed applications will not be accepted. Please refer to your PAGEUP account for the status of your application and this position. This posting will remain open for a minimum of five (5) business days.
Northern Virginia Mental Health Institute offers a comprehensive benefit package to include your choice of four health insurance plans, paid life insurance and retirement plans, 12 paid holidays, annual and sick leave.
Commonwealth’s Alternate Hiring Process: In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx
Contact Pathways
Led by the Virginia Department for Aging and Rehabilitative Services and the Virginia Department for the Blind and Vision Impaired, the Career Pathways grant will help nearly 500 Virginians with disabilities, including young adults and veterans, gain new skills and credentials through Career Pathways to seek employment in competitive, high-demand, high-quality occupations.
www.vadars.org
or call DARS at 800-552-5019.
Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact Human Resources at (HR Rep phone #) for assistance. Minorities, Individuals with disabilities, Veterans, and people with National Service experience are encouraged to apply. EEO/AA/TTY.
Northern Virginia Mental Health Institute is an Equal Opportunity Employer. Employment opportunities are open to all regardless of race, sex, color, national origin, religion, sexual orientation, gender identity, age, veteran status, political affiliation, genetics or disability.
DBHDS is a healthcare organization and must comply with the federal Centers for Medicare and Medicaid Services (federal CMS) guidance on Omnibus COVID-19 Health Care staff Vaccination Regulation which requires vaccination of all employees or an exemption. A job offer of employment is contingent upon the candidate meeting these guidelines as a condition of employment.
Contact Information
Name: Sahar Attai
Phone: 7032077202
Email: sahar.attai@dbhds.virginia.gov
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.
State Role Title: 19013
Hiring Range: Minimum: $ 31,886 Maximum: $ 47,000
Pay Band: 3
Agency: Dept Behavioral Health/Develop
Location: Northern VA Mental Health Inst
Agency Website: Agency website https://dbhds.virginia.gov/facilities/nvmhi/careers/
Recruitment Type: General Public - G
Job Duties
Northern Virginia Mental Health Institute has an exciting new opportunity for a Health Information Management Specialist. This position is located in the Health Information Management department. This position is responsible for daily maintenance, abstracting, reporting and auditing with concurrent and discharge reviews for the clinical records of individuals residing at the facility. The required maintenance and audits are to ensure continued compliance with CMS(Medicaid/Medicare), Joint Commission, Human Rights Northern Virginia Mental Health Institute has an exciting new opportunity for a Health Information Management Specialist. This position is located in the Health Information Management department. This position is responsible for daily maintenance, abstracting, reporting and auditing with concurrent and discharge reviews for the clinical records of individuals residing at the facility. The required maintenance and audits are to ensure continued compliance with CMS(Medicaid/Medicare), Joint Commission, Human Rights and DBHDS regulations. This position involves daily/monthly core measures for extracting and processing of pertinent information for state reporting. This position necessitates an effective daily workflow to ensure all tasks are accurate and completed in an opportune method. This position is also accountable for the timely filing and/or scanning of documentation and reports are utilized to ensure immediate availability for continuity of care of the individual as well as purging or thinning of the charts according to established retention schedules. This position is responsible for monthly census reconciliation and daily census reporting. This position is also accountable for the timely filing and/or scanning of documentation and reports are utilized to ensure immediate availability for continuity of care of the individual as well as purging or thinning of the charts according to established retention schedules. This position is responsible for monthly census reconciliation and daily census reporting. This position is responsible for providing daily AVATAR reports, updates and data entry to assist staff and providers. This position is responsible for release of information and compliance with HIPAA laws and regulations by ensuring the confidentiality of sensitive patient information by making sure that only those directly involved with a patient care are able to access protected information. Aswell as making sure that they have HIPAA compliant authorizations that are complete, accurate and compliant. Also, there are many HIM clerical duties that go along with the responsibility of being a HIM Specialist like, ordering, form maintenance, faxing, mailing and chart maintenance for downtime. This position also requires support for the HIM technicians, coverage for unit tasks and training as assigned. Position will follow established policies, procedures and professional guidelines to perform various health information activities necessary for the organization and maintenance of the medical record all while ensuring confidentiality of patient information. The ideal candidate will be self-starter with the ability to multi-task and work independently as well as in a team environment. Core job functions receives medical records, checks for completeness and files according to alpha system in appropriate locations. Uses systems and database to maintain an accurate and complete records. Performs qualitative/quantitative audits of both active and closed active and closed records and alerts providers to deficiencies. This position demonstrates excellent customer services through contact with both internal and external customers while providing general information and other service. This hospital uses EHR and employee is responsible to purchase uniform scrubs .
Minimum Qualifications
Experience in healthcare setting as medical record specialist
Ability to maintain confidentiality related to patient information and administrative issues as required.
Demonstrated knowledge of filing systems, data entry, and maintaining chart integrity.
Experience and knowledge of HIPAA privacy act, rules, and regulations
Experience with Microsoft Office
Additional Considerations
Demonstrated ability to create and manipulate Excel spreadsheets, create reports, and analyze data preferred.
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
Northern Virginia Mental Health Institute only accepts online applications via PAGEUP. Resumes and other documents may accompany the application but will not serve as a substitute for an application. Faxed, e-mailed or mailed applications will not be accepted. Please refer to your PAGEUP account for the status of your application and this position. This posting will remain open for a minimum of five (5) business days.
Northern Virginia Mental Health Institute offers a comprehensive benefit package to include your choice of four health insurance plans, paid life insurance and retirement plans, 12 paid holidays, annual and sick leave.
Commonwealth’s Alternate Hiring Process: In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx
Contact Pathways
Led by the Virginia Department for Aging and Rehabilitative Services and the Virginia Department for the Blind and Vision Impaired, the Career Pathways grant will help nearly 500 Virginians with disabilities, including young adults and veterans, gain new skills and credentials through Career Pathways to seek employment in competitive, high-demand, high-quality occupations.
www.vadars.org
or call DARS at 800-552-5019.
Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact Human Resources at (HR Rep phone #) for assistance. Minorities, Individuals with disabilities, Veterans, and people with National Service experience are encouraged to apply. EEO/AA/TTY.
Northern Virginia Mental Health Institute is an Equal Opportunity Employer. Employment opportunities are open to all regardless of race, sex, color, national origin, religion, sexual orientation, gender identity, age, veteran status, political affiliation, genetics or disability.
DBHDS is a healthcare organization and must comply with the federal Centers for Medicare and Medicaid Services (federal CMS) guidance on Omnibus COVID-19 Health Care staff Vaccination Regulation which requires vaccination of all employees or an exemption. A job offer of employment is contingent upon the candidate meeting these guidelines as a condition of employment.
Contact Information
Name: Sahar Attai
Phone: 7032077202
Email: sahar.attai@dbhds.virginia.gov
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.
Salary : $31,886 - $47,000
