What are the responsibilities and job description for the Assistant to the Executive Director (Administrative Specialist 2) position at Department of Consumer & Business Services?
Initial Posting Date:
03/21/2025
Application Deadline:
03/30/2025
Agency:
Department of Consumer & Business Services
Salary Range:
$4,207 - $5,842
Position Type:
Employee
Position Title:
Assistant to the Executive Director (Administrative Specialist 2)
Job Description:
Mark Your Calendars! DCBS is hosting a Virtual Career Event
Thursday, April 10, 2025, 12 p.m. – 1 p.m.
Jump off the page: Resume and Cover Letters – DCBS Virtual Career Workshop
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Our mission...
To equitably protect and empower consumers and workers while maintaining a predictable yet innovative regulatory environment for the businesses we regulate.
The
Department of Consumer and Business Services
(DCBS) is a progressive business regulatory state agency dedicated to the mission of protecting and serving Oregon's consumers and workers while supporting a positive business climate. The department administers state laws and rules governing workers' compensation, occupational safety and health, financial institutions, insurance companies and building codes. The department has consumer protection and education programs, offices, and ombuds to help consumers, injured workers, and businesses.
This position is with the Universal Health Plan Governance Board within the Department of Consumer and Business Services (DCBS). The objective of the Board is to create a comprehensive plan to finance and administer a Universal Health Plan that is responsive to the needs and expectations of the residents of Oregon by:
- Improving the health status of individuals, families and communities
- Defending against threats to the health of the residents of this state
- Protecting individuals from the financial consequences of ill health
- Providing equitable access to person-centered care
- Removing cost as a barrier to accessing health care
- Removing any financial incentive for a health care practitioner to provide care to one patient rather than another
- Making it possible for individuals to participate in decisions affecting their health and the health system
- Establishing measurable health care goals and guidelines that align with other state and federal health standards
- Promoting continuous quality improvement and fostering interorganizational collaboration
- Focusing on coverage of evidence-based health care and services
This position is represented by the Service Employees International Union (SEIU).
What’s in it for you:
- Rewarding work in a productive and creative environment
- Colleagues who are passionate about public service
- Work/life balance, 11 paid holidays a year, and acompetitive benefits package
- Advancement and learning opportunities that will help grow your career with the State of Oregon
- Possible eligibility for thePublic Service Loan Forgiveness Program
This position is eligible for
hybrid remote work
on a part-time basis once the incumbent has gained the proficiency to perform work independently. However, regular, scheduled office hours are also required.
Here’s what you will do:
As the Assistant to the Executive Director, you will provide confidential organizational, administrative and technical support to the Board, Executive Director, and Senior Policy Analyst.
For a complete listing of the duties and responsibilities of this position, please review the position description by clicking
here
.
Here’s what you need to qualify:
Minimum Qualifications:
- Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis
OR
- An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis
OR
- An equivalent combination of education and experience
Requested Skills:
- Knowledge and aptitude to use Word, Excel, Outlook, Adobe and other computer software systems such as various virtual meeting platforms.
- Knowledge of public meetings, public records, and state financial policies.
- Ability to keep information confidential.
- Skill in formatting, producing, and revising correspondence, meeting minutes, and other documents.
- Skill in organizing work efficiently and exercising independent judgment in making appropriate decisions.
- Skill in proofreading documents and correspondence for finalization.
- Attention to detail.
- Ability to facilitate meetings and committees and work with people who have diverse interests.
- Ability to communicate effectively and collaboratively, both orally and in writing, to a broad spectrum of executive, management, professional, technical and support staff within the Department, other state agencies, and the public.
- Ability to work with a high degree of initiative and autonomy, as well as work in teams and small-work groups
- Ability to communicate well with people of diverse backgrounds
Application information:
- A resume and cover letter are required for this job posting. Please attach them in the “Resume / Cover Letter” section of the application.
- Please ensure that you clearly demonstrate in your application materials that you meet the qualifications and requested skills listed above and that you follow all instructions carefully. Only complete applications received by the posted application deadline date will be considered.
- You may be asked to submit a skills assessment, a writing sample, or a video interview as part of the application screening process.
Additional information:
- Per the Pay Equity Law passed in 2017, a pay equity analysis will be conducted to determine what pay step the successful candidate will be offered. The analysis will be based on the relevant experience, education, training, and certifications documented in the application materials. On average, candidates new to state service will most likely be offered compensation in the lower to mid-level of the salary range.
- The salary range listed is the non-PERS eligible rate. If you’re already a participating PERS member or once you become PERS eligible after 6 months of employment, the salary range will increase by 6.95% and the required 6% employee retirement contribution will be deducted from your pay.
- The successful candidate must have a valid driver's license and a satisfactory driving record. Before an offer of employment, DCBS may request that you provide an official driving record.
- This position is subject to a fingerprint background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.
- Eligible veterans who meet the qualifications will be given veterans' preference. For further information, please see the following website:Veterans Resources. NOTE: If claiming veterans’ preference please be sure to check your Workday account for pending tasks or actions under your “My Applications” section.
- We hire preferred workers! For more information, please visit our website:Preferred Worker Program.
- The Department of Consumer and Business Services (DCBS) does not offer VISA sponsorships. If your employment authorization and documentation is contingent on sponsorship now or in the future, you will not meet our agency employment eligibility standards. Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States. DCBS will useE-Verifyto confirm that you are authorized to work in the United States.
Helpful links and contact information:
Learn more about
DCBS
DCBS Career Fairs and Workshops
Understanding the State Application Process
Help and Support
webpage
For more information you may contact us by e-mail at
DCBS.Recruiting@dcbs.oregon.gov
.
DCBS is fully committed to attracting, retaining, developing, and promoting the most qualified candidates without regard to their race, gender, color, religion, sexual orientation, national origin, age, physical or mental disability, or veteran status. For more information, please visit our
diversity, equity and inclusion webpage
.
