What are the responsibilities and job description for the Judicial Assistant (Paralegal) position at Department of Consumer & Business Services?
Initial Posting Date:
02/10/2025
Application Deadline:
02/24/2025
Agency:
Department of Consumer & Business Services
Salary Range:
$5,066 - $7,774
Position Type:
Employee
Position Title:
Judicial Assistant (Paralegal)
Job Description:
Mark Your Calendars! DCBS will host Career Fair 2025
Friday, Feb. 28, 2024, 10 a.m. – 2 p.m.
For more information, please visit:
www.oregon.gov/dcbs/career-fair
Our mission...
To equitably protect and empower consumers and workers while maintaining a predictable yet innovative regulatory environment for the businesses we regulate.
The
Department of Consumer and Business Services
(DCBS) is a progressive business regulatory state agency dedicated to the mission of protecting and serving Oregon's consumers and workers while supporting a positive business climate. The department administers state laws and rules governing workers' compensation, occupational safety and health, financial institutions, insurance companies and building codes. The department has consumer protection and education programs, offices, and ombuds to help consumers, injured workers, and businesses.
This recruitment will be used to fill two positions with the
Workers' Compensation Board
(WCB). WCB provides timely and impartial resolution of disputes arising under the Workers' Compensation Law and Oregon Safe Employment Act.
These positions are represented by the Service Employees International Union (SEIU).
What’s in it for you:
- Rewarding work in a productive and creative environment
- Colleagues who are passionate about public service
- Work/life balance, 11 paid holidays a year, and acompetitive benefits package
- Advancement and learning opportunities that will help grow your career with the State of Oregon
- Possible eligibility for thePublic Service Loan Forgiveness Program
These positions are eligible for
hybrid remote work
on a part-time basis once the incumbents have gained the proficiency to perform work independently. However, regular scheduled office hours are also required.
Here’s what you will do:
As a Judicial Assistant, your duties will include:
- Evaluating and interpreting legal documents and stakeholder communications in support of 2-4 Administrative Law Judges (ALJs) to determine and implement appropriate processing decisions based on applicable statutes, Rules, and agency policies and procedures
- Serving as liaison between the parties and the ALJs and Workers’ Compensation Hearings Division to interpret and resolve problems through negotiation
- Analyzing and interpreting high volume complex case activity, including legal motions such as requests for special hearing sets or postponements, and withdrawals of requests for hearings
- Reviewing Claim Disposition Agreements (CDA) and Disputed Claim Settlements (DCS) prepared by outside parties to determine if the settlement agreements meet the statutory, administrative rule and case law requirements for ALJ approval
- Evaluating correspondence and legal documents received for proper notice to all parties involved
- Preparing litigation files for ALJs and managing computerized litigation support database by ensuring all relevant information is entered as appropriate
- Responding to inquiries from parties, practitioners, inter- and intra-agency personnel, and the Ombuds for Injured Workers’ concerning matters regarding hearings, mediations, confidentiality agreements, closing arguments, CDAs, DCSs, and attorney retainer agreements
- Coordinating and scheduling Administrative Law Judge appointments, conferences, meetings, hearings, mediations, safety cases, and special sets. Maintain Administrative Law Judges’ calendars and dockets
For a complete listing of the duties and responsibilities of these positions, please review the position description by clicking
here
.
Here’s what you need to qualify:
Minimum Qualifications:
- Two year associate degree in Paralegal or Legal Assistant Studies
OR
- Eighteen months of paralegal experience
OR
- Any combination of training and experience that demonstrates experience in legal work, independent judgment, legal terminology principles, concepts, systems, and processes.
Experience must include discovery and trial methods and procedures, legal ethics and skill in preparing legal documents, interviewing witnesses and explaining legal issues.
Requested Skills:
- Proficiency in Microsoft programs (Word, Excel, Outlook, Teams)
- Experience with medical and legal terminology
- Knowledge of proper grammar, punctuation, and outstanding proofreading skills
- Experience working with multiple competing priorities
- Experience working with confidential and sensitive information
- Ability to work both independently and collaboratively
- Outstanding attendance
Application information:
- A resume and cover letter are required for this job posting. Please attach them in the “Resume / Cover Letter” section of the application.
- Please ensure that you clearly demonstrate in your application materials that you meet the qualifications listed and that you follow all instructions carefully. Only complete applications received by the posted application deadline date will be considered.
- You may be asked to submit a skills assessment, a writing sample, or a video interview as part of the application screening process.
Additional information:
- Per the Pay Equity Law passed in 2017, a pay equity analysis will be conducted to determine what pay step the successful candidates will be offered. The analysis will be based on the relevant experience, education, training, and certifications documented in the application materials. On average, candidates new to state service will most likely be offered compensation in the lower to mid-level of the salary range.
- These positions are subject to a fingerprint background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidates.
- Eligible veterans who meet the qualifications will be given veterans' preference. For further information, please see the following website:Veterans Resources. NOTE: If claiming veterans’ preference please be sure to check your Workday account for pending tasks or actions under your “My Applications” section.
- We hire preferred workers! For more information, please visit our website:Preferred Worker Program.
- The Department of Consumer and Business Services (DCBS) does not offer VISA sponsorships. If your employment authorization and documentation is contingent on sponsorship now or in the future, you will not meet our agency employment eligibility standards. Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States. DCBS will useE-Verifyto confirm that you are authorized to work in the United States.
Helpful links and contact information:
Learn more about
DCBS
Understanding the State Application Process
Help and Support
webpage
For more information you may contact us by e-mail at
DCBS.Recruiting@dcbs.oregon.gov
or by phone at 503-378-3200.
DCBS is fully committed to attracting, retaining, developing, and promoting the most qualified candidates without regard to their race, gender, color, religion, sexual orientation, national origin, age, physical or mental disability, or veteran status. For more information, please visit our
diversity, equity and inclusion webpage
.
