What are the responsibilities and job description for the Office Specialist 1 (part-time, temporary) position at Department of Consumer & Business Services?
Initial Posting Date:
02/24/2025
Application Deadline:
03/03/2025
Agency:
Department of Consumer & Business Services
Salary Range:
$3,429 - $4,207
Position Type:
Employee
Position Title:
Office Specialist 1 (part-time, temporary)
Job Description:
This is a part-time temporary assignment is scheduled to last through June 30, 2025 and will work 10-15 hours a week. The salary listed above will be prorated to reflect the part-time hours worked.
This temporary assignment does not include the typical benefits available for employees. However, temporary employees may be eligible for employee health benefits offered through the Public Employees Benefit Board (PEBB) as outlined in the Patient Protection and Affordable Care Act.
Mark Your Calendars! DCBS will host Career Fair 2025
Friday, Feb. 28, 2024, 10 a.m. – 2 p.m.
For more information, please visit:
www.oregon.gov/dcbs/career-fair
Our mission...
To equitably protect and empower consumers and workers while maintaining a predictable yet innovative regulatory environment for the businesses we regulate.
The
Department of Consumer and Business Services
(DCBS) is a progressive business regulatory state agency dedicated to the mission of protecting and serving Oregon's consumers and workers while supporting a positive business climate. The department administers state laws and rules governing workers' compensation, occupational safety and health, financial institutions, insurance companies and building codes. The department has consumer protection and education programs, offices, and ombuds to help consumers, injured workers, and businesses.
This temporary position is with the Central Services Division (CSD). CSD is responsible for providing accounting, budgeting, collections, procurement, facilities management, information technology, human resources, and research services to the department.
This temporary position is represented by the Service Employees International Union (SEIU).
Recruitment Timeline:
*These dates are approximate and are subject to change.*
Recruitment closes: March 3, 2025
1st round interviews: week of March 10, 2025
2nd round interviews: week of March 17, 2025
Anticipated start date: April 1, 2025
What’s in it for you:
- Rewarding work in a productive and creative environment
- Colleagues who are passionate about public service
Due to the nature of the duties performed by this temporary position, remote work is not available.
Here’s what you will do:
As a temporary Office Specialist 1, you will provide clerical, technical, and administrative support for the collection of survey data for the US Department of Labor Bureau of Labor Statistics (BLS) designed Survey of Occupational Illnesses and Injuries (SOII), and serve as a member of the SOII Survey Team. Under the leadership of division survey analyst, you may be responsible for some, or all, of the following:
- Opening survey mail and routing appropriately
- Answering the Survey Hot Line
- Contacting employers by phone or in writing for correction and clarification of survey data
- Reviewing survey documentation for accuracy and compliance with established criteria
- Ensuring that all necessary documentation is provided and complete
- Performing data entry duties for completed case information and survey data
- Reviewing and conducting mailing address corrections (refinement) for surveys
- Providing other support as required to assist in the timely completion of surveys
- Performing position duties in a manner which promotes customer service and harmonious working relationships, including treating all persons courteously and respectfully
- Engaging in effective team participation through willingness to assist and support co-workers, supervisors, and other work-related associations
- Developing good working relationships with agency staff and supervisors
- Demonstrating openness to constructive feedback and suggestions, in an effort to strengthen work performance
- Contributing to a positive, courteous, and productive work environment
- Fostering and promoting the importance and value of a diverse, discrimination- and harassment-free workplace
- Respecting diversity of opinions, ideas, and cultural differences
- Supporting outreach and diversity-related efforts in order to diversify the workplace
Here’s what you need to qualify:
Minimum Qualifications:
- One year of general clerical experience that includes keyboarding, word processing, or other experience generating documents
OR
- An equivalent combination of experience and college coursework or training in a general office occupation
Requested Skills:
- Effective verbal and written communication skills, occasionally with challenging personalities
- Demonstrated experience courteously assisting customers, both verbally and in writing
- Strong attention to detail
- Strong skills in proofreading data for accuracy
- Ability to work independently as well as participate as a member of a team
Application information:
- A resume and cover letter are required for this job posting. Please attach them in the “Resume / Cover Letter” section of the application.
- Please ensure that you clearly demonstrate in your application materials that you meet the qualifications listed and that you follow all instructions carefully. Only complete applications received by the posted application deadline date will be considered.
- You may be asked to submit a skills assessment, a writing sample, or a video interview as part of the application screening process.
Additional information:
- Per the Pay Equity Law passed in 2017, a pay equity analysis will be conducted to determine what pay step the successful candidate will be offered. The analysis will be based on the relevant experience, education, training, and certifications documented in the application materials. On average, candidates new to state service will most likely be offered compensation in the lower to mid-level of the salary range.
- This temporary position is subject to a fingerprint background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.
- Eligible veterans who meet the qualifications will be given veterans' preference. For further information, please see the following website:Veterans Resources. NOTE: If claiming veterans’ preference please be sure to check your Workday account for pending tasks or actions under your “My Applications” section.
- We hire preferred workers! For more information, please visit our website:Preferred Worker Program.
- The Department of Consumer and Business Services (DCBS) does not offer VISA sponsorships. If your employment authorization and documentation is contingent on sponsorship now or in the future, you will not meet our agency employment eligibility standards. Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States. DCBS will useE-Verifyto confirm that you are authorized to work in the United States.
Helpful links and contact information:
Learn more about
DCBS
Understanding the State Application Process
Help and Support
webpage
For more information you may contact us by e-mail at
DCBS.Recruiting@dcbs.oregon.gov
or by phone at 503-378-3200.
DCBS is fully committed to attracting, retaining, developing, and promoting the most qualified candidates without regard to their race, gender, color, religion, sexual orientation, national origin, age, physical or mental disability, or veteran status. For more information, please visit our
diversity, equity and inclusion webpage
.
