What are the responsibilities and job description for the Mail Clerk position at Department of Corrections?
This position is located in the DC Department of Corrections (DOC), Office of the Deputy Director for Operations. The mission of the DOC is to ensure public safety for citizens of the District by providing an orderly, safe, secure, and humane environment for the confinement of pretrial detainees and sentenced inmates, while providing meaningful opportunities for community reintegration.
Duties and Responsibilities
Receives and inspects all incoming and outgoing inmate mail and packages based on compliance with pertinent security regulations, processes, and procedures. Completes receipt and ensures contents have been approved for receipt by verification of inmate approved package voucher.
Determines handling of all outgoing packages, ascertaining source, postage due, billing party and documentation. Opens and inspects inmate mail for illegal contraband merchandise and/or unauthorized correspondence. Notifies supervisor upon discovery and assist with the disposal of contraband. Prepares written reports on incidents observed, if required. Removes all currency, money orders, checks, or savings bonds from incoming inmate mail and batch into the inmate locator system Jail and Community Corrections System (JACCS).
Operates and maintains a variety of mail processing machinery and related office equipment. Recognizes problems with machinery and contacts Pitney Bowes and/or other related manufactures to request services, as necessary. Maintains receipt records, tracking numbers, logs, and files in accordance with departmental established guidelines. Records and files reports; reviews supplemental documents to track the status of outstanding, lost, misaddressed mail, etc. Participates in the orderly and accurate notation and upkeep of a variety of operating forms and types of official mail designations used, packages mailed out by various Divisions within the facility, and inmate personal property items sent out of the facilities.
Qualifications and Education
Specialized Experience: Specialized experience is experience which is directly related to the position and has equipped the individual with the knowledge, skills, and abilities to successfully perform the duties of the position. To be creditable, at least one (1) year of specialized experience must have been equivalent to at least the next lower grade level in the normal line of progression.
Licensures, Certifications and other requirements
Valid driver’s license.
Work Environment
Work is performed within a correctional facility in an office setting, as well making deliveries and pick-ups from various locations.
OTHER SIGNIFICANT FACTS
“This position is part of the Pathway to Government Employment Partnership Program. District residents who received a high school diploma from the District of Columbia Public Schools or a District public charter school or received a GED or its equivalent from the District of Columbia will receive priority consideration for this entry-level position. Applicants must provide a high school transcript, GED certificate, high school diploma, or other applicable documentation along with verification of District residency before the District government may extend a final offer of employment.”
Tour of Duty: Monday- Friday 8:00 am - 4:30 pm
Promotion Potential: No known promotion potential
Duration of Appointment: Career Service - Regular
Pay Plan, Series, and Grade: CS-0302-06
Collective Bargaining Unit: This position is in the collective bargaining unit represented by the DOC and the Fraternal Order of Police (FOP). You may be required to pay an agency service fee through payroll deduction.
Position Designation: The incumbent of this position will be subject to enhanced suitability screening pursuant to Chapter 4 of DC Personnel Regulations, Suitability – Safety Sensitive. This position is subject to mandatory pre-employment and periodic Criminal Background Checks. This position is also subject to mandatory pre-employment drug testing.
TB test will be required for the entry on duty.
Residency Requirement: Applicants claiming “Residency Preference” will be required to maintain residency in the District of Columbia for a minimum of seven (7) years. Failure to do so may result in forfeiture of employment.
EEO Statement: The District of Columbia Government is an Equal Opportunity Employer: All qualified candidates will receive consideration without regard to race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, family responsibilities, matriculation, physical handicap, or political affiliation.
