What are the responsibilities and job description for the Early Learning Programs Administrative Specialist (Administrative Specialist 1) position at Department of Early Learning and Care?
Initial Posting Date:
02/28/2025
Application Deadline:
03/16/2025
Agency:
Department of Early Learning and Care
Salary Range:
$3,705 - $5,066
Position Type:
Employee
Position Title:
Early Learning Programs Administrative Specialist (Administrative Specialist 1)
Job Description:
Are you a dynamic administrative professional with a passion for public service? Put your talents to action by developing collaborative and positive working relationships while supporting early learning program efforts. If you have strong organizational skills and enjoy coordinating logistics, this is the job for you!
The Oregon Department of Early Learning and Care is excited to announce a permanent opening for a Early Learning Programs Administrative Specialist (Administrative Specialist 1).
Oregon is home to over 275,000 children, birth to kindergarten entry. Our state has an opportunity to change how it supports these children and their families and, in doing so, put itself on the path to an even brighter future. Overwhelming evidence tells us that investing in young children and their families has a lasting impact across their lifetime. Now is your chance to be part of an agency that will have positive impacts on current and future generations of young children and their families.
This position will work a hybrid schedule (mostly remote – in office a few times per year for meetings)
More about us:
This position is part of
the Oregon Department of Early Learning and Care
(DELC) which is an agency that prides itself on enabling Oregon's young children and families to learn and thrive. We are responsible for administering state funded early learning programs, including home visiting and site-based infant, toddler, and preschool services and supports for families, licensing Oregon’s child care providers and developing systems that coordinate regional cross sector partnerships through Early Learning Hubs. DELC partners with local Child Care Resource and Referral organizations to provide professional learning, coaching, consultation and other quality improvement opportunities for early learning and care providers.
What you will do:
This position will support the Program Design and Administration Office (PDAO) by assisting with the development of information, resources, forms, tools, processes, and procedures necessary to carry out the work of the team. This position will ensure an effective and efficient flow of information between external partners and the Department of Early Learning and Care (DELC), as well as support communication flow between the PDAO team and other offices within DELC.
To view a complete job description, click here
What we are looking for (minimum qualifications):
Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data; OR An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data; OR An equivalent combination of education and experience
In addition, we are looking for applicants that have the following Desired Attributes (requested skills):
- Skilled in managing and coordinating team calendars, including organizing in person and virtual meetings and events.
- Proficient in proofreading and formatting documents, as well as compiling and analyzing data on behalf of others.
- Skill in reading, interpreting, and explaining laws, rules, policies, and procedures to a variety of individuals who have differing communication styles and levels of understanding of information.
- Skill in researching information and making independent judgments and decisions fairly and objectively concerning a course of action to be taken.
- Demonstrates professional and effective communication skills, both verbally and in writing.
- Team player – values and soft skills that include the willingness to collaborate, share information, and contribute to the team’s success.
- Ability to manage and adapt to competing deadlines and responsibilities, while maintaining ongoing tasks.
- Demonstrated critical thinking skills, attention to detail, time management and organizational skills.
The Oregon Department of Early Learning and Care strives to create an inclusive environment that welcomes and values the diversity of the people we serve. We foster fairness, equity, and inclusion to create a workplace environment where everyone is treated with respect and dignity. Candidates of all racial and ethnic backgrounds, as well as bilingual/multicultural individuals, are encouraged to apply.
To Apply:
The screening of candidates will be based on a review of an attached resume (limit to two pages). While a cover letter is not required, it is highly encouraged. If you submit a cover letter, please tailor it to the position and address your experience with the desired attributes listed above. Candidates whose backgrounds most closely match the desired attributes and experience section as outlined in this announcement will be invited to interview. For helpful tips on putting together your application materials and interviewing, visit our
Resources for Job Seekers
page.
What’s in it for you?
When you join the Oregon Department of Early Learning and Care, you are joining a fast-paced, creative environment with colleagues who are passionate about public service and building early childhood equity statewide.
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Excellent medical, vision, and dentalbenefits package for the employee and qualified family members with a very low monthly out-of-pocket cost. In addition to standard medical benefits and employee leave, the state also provides additional optional benefits, such as basic life insurance, short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and child care expenses;
- 11 paid holidays per year;
- 3 paid "Personal Business Days" per year that you may use at any time;
- 1 additional paid “Special Day” per year that you may use at any time;
- 8 hours of sick leave accumulated every month;
- Progressive vacation leave accrual, with increases every 5 years;
- Student Loan Forgiveness Program:if you have federal student loan debt or are thinking of going back to school, then you will want to look into this program. If you make 120 qualifying payments on your student loan while working full time for a qualifying employer, your student loan debt may be forgiven.
Commitment to Equity:
Considering a career with us means that you value dedication, integrity, and collective wisdom and that you are eager to employ values rooted in equity to benefit Oregon’s children and families. We value diversity and support a positive and welcoming environment where all of our employees can thrive. Our teams promote a collaborative, proactive culture of continuous improvement with a focus on quality implementation and impactful outcomes for children and families.
As our state, counties, and cities become more diverse, it is imperative now more than ever that we focus on evolving practices to achieve increased equity, diversity, and inclusion in all of our work. Our goal is to lead with courage externally and internally. This means challenging ourselves to do things differently and refining current practices that ensure we continue to make strides towards equity.
We understand that everyone has varying levels of understanding when it comes to diversity, equity and inclusion and we are here to meet you where you are! At DELC, we are committed to creating a place where everyone has a chance to achieve their dreams, no matter where they come from or what they look like by:
- Designing and/or asking sets of questions to identify and eliminate disparate results-outputs, outcomes, impacts- of policies, programs, and practices for underserved/under-represented community members (e.g., people of color; people with disabilities; LGBTQ , etc.; and new immigrant populations).
- Demonstrating cultural consciousness, commitment, and behavior, to improving an inclusive workplace climate for everyone.
- Producing results, i.e., outputs, outcomes, or impacts from programs and decisions toward closing disparities for under-represented community members and improving results for everyone.
Additional Information:
This recruitment announcement will be used to establish a list of qualified candidates to fill the current vacancy and may be used to fill future vacancies as they occur.
This position is subject to both a Child Protective Services and Criminal Justice Information Systems (CJIS) check, including FBI fingerprinting, and will be required to enroll in the Central Background Registry. Both of these checks must be completed and approved prior to starting with the agency. The results can take 1-3 weeks to get back. Adverse background data will be grounds for immediate disqualification.
Eligible veterans who meet the qualifications will be given veterans' preference. For further information, please see the following website:
Veterans Resources
.
The Oregon Department of Early Learning and Care does not offer visa sponsorship. Within three days of hire, all applicants will be required to complete the US Department of Homeland Security's Form I-9, confirming authorization to work in the United States. The Department is an E-Verify employer.
The job posting closes at 11:59 PM (PST) on the close date. After you submit your application, be sure to respond to the two questionnaires relating to public records requests and veterans’ preference immediately following your submittal. These questions are necessary to complete the application process.
External Applicants (non-state of Oregon employees): If you would like to retain a copy of this job posting, please print a copy before submitting your application. Once the job posting has closed, you will not be able to access the posting.
The employee in this position will be represented by the Service Employees International Union (SEIU) and will be subject to all terms and conditions of the collective bargaining agreement. Pay and benefits on all job listings may change without notice.
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Applicants with a disability may request a reasonable accommodation to participate in the hiring process. For assistance regarding reasonable accommodation requests, please contact the agency recruitment team at
DELC.Jobs@delc.oregon.gov
The Oregon Department of Early Learning and Care is an equal opportunity, affirmative action employer committed to a diverse workforce. We are most interested in finding the best candidate for the job. We would encourage you to apply, even if you don't meet every one of our desired attributes listed. If you are unsure whether you meet the qualifications of this position, please feel free to contact us to discuss your application.