What are the responsibilities and job description for the STAFF SERVICES MANAGER III position at Department of Forestry & Fire Protection?
Please Note: Due to postal service delays, electronic submission of application is recommended.
Please see the Duty Statement link, found in the Additional Documents section, for more information.
You will find additional information about the job in the Duty Statement.
Working Conditions
• This position in located in the Riverpoint Marketplace area of West Sacramento (10 minutes from downtown), near the IKEA. Our building offers a free parking lot to employees and is within walking distance of numerous restaurants and shops.
- This position is required to report to the office a minimum of 4 days per week, with a one day telework/hybrid option.
- Travel may be required up to 10% of the time. This travel may be local or statewide and may involve overnight stays.
Minimum Requirements
You will find the Minimum Requirements in the Class Specification.- STAFF SERVICES MANAGER III
Additional Documents
- Job Application Package Checklist
- Duty Statement
Position Details
Job Code #:
JC-475206
Position #(s):
541-031-4802-XXX
Working Title:
Assistant Personnel Officer - Personnel Services Section
Classification:
STAFF SERVICES MANAGER III
$9,293.00 - $10,550.00
# of Positions:
1
Work Location:
Yolo County
Telework:
Hybrid
Job Type:
Permanent, Full Time
Department Information
The California Department of Forestry and Fire Protection (CAL FIRE) is California’s fire department and resource management agency. The organization is comprised of nearly 12,000 permanent and seasonal employees. The mission of the Department is to serve and safeguard the people and protect the property and resources of California.
When you join CAL FIRE, you join a family of employees that function as a team. You will build trust and friendship with your co-workers, as together you respond to emergencies and challenging situations. CAL FIRE provides employees with a variety of career choices and opportunities. CAL FIRE offers well-paying careers and opportunities for advancement. We hope that you will consider a rewarding and challenging career with CAL FIRE!
Special Requirements
- If using education to meet Minimum Qualification, please attach your degree or transcripts.
All job applicants must provide their employment history on the application form (State Application STD 678) rather than attaching a resume to the form, otherwise the application may be considered incomplete.
1. Do NOT include ANY confidential information on any documents you submit for a job vacancy, such as your State application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number (SSN), birthdate, student identification number, driver’s license number (unless required), basis of eligibility examination results, LEAP status, marital status, and age. Confidential information on the first page of applications submitted electronically online, such as Easy ID number, SSN, examination related information, and driver’s license number will automatically be redacted upon submission.
2. Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are meeting Minimum Qualifications with education, you must include your unofficial transcripts/diploma for verification. Official transcripts may be required upon appointment. If it is determined a candidate does not meet the Minimum Qualifications, the candidate will be withheld from the eligibility list, rendering them inactive and ineligible to be hired for the position. Candidates who have been withheld may file an appeal with the State Personnel Board.
The minimum qualifications can be found in the STAFF SERVICES MANAGER III classification specifications.
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 5/1/2025Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Department of Forestry & Fire Protection
N/A
Attn: Classification and Hiring - Personnel Technician
P.O. Box 944246
Sacramento, CA 94244-2460
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Department of Forestry & Fire Protection
N/A
Classification and Hiring - Personnel Technician
710 Riverpoint Court, Suite 250
West Sacramento, CA 95605
08:00 AM - 05:00 PM
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is required and must be included.
- Statement of Qualifications - A Statement of Qualifications (SOQ) is REQUIRED and must be submitted with your application to be considered for this position. Failure to include the Statement of Qualifications as required shall result in disqualification from the hiring process. Please see the section labeled "Statement of Qualifications" for further information.
Desirable Qualifications
In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
- Strong knowledge of California Government Code, CalHR policies, laws, rules/regulations and Bargaining Unit Memorandum of Understandings.
- Must be able to multi-task different projects and workload assignments and be flexible and adaptable with changing directions.
- Ability to analyze situations accurately, have creative, strategic and innovative thinking and implementation problem solving skills to provide recommendations and solutions to problems.
- Excellent written and verbal communication skills and ability to listen to others to communicate effectively at all levels.
- Knowledge of, and ability to, coordinate and manage multiple projects and resources concurrently.
- Ability to act independently, with tact and be customer focused.
Benefits
Benefit information can be found on the CalHR website and the CalPERS website.
Contact Information
The Hiring Unit Contact is available to answer questions regarding the position or application process.
Hiring Unit Contact:
Stephanie Portela
(916) 208-3832
stephanie.portela@fire.ca.gov
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:Reasonable Accommodation Coordinator
(916) 767-8359
ReasonableAccommodations@fire.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
STATEMENT OF QUALIFICATIONS
Staff Services Manager III (Assistant Personnel Officer) – Personnel Services
(Classification & Hiring, Transactions & Disability Unit, and Workforce Planning and Development Unit [Examinations, Recruitment (WPDU) & Talent Acquisition and Outreach Unit)
(Classification & Hiring, Transactions & Disability Unit, and Workforce Planning and Development Unit [Examinations, Recruitment (WPDU) & Talent Acquisition and Outreach Unit)
Instructions:
- Include Full Name and Job Control Number in the Top Left-Hand Corner
- Title: Staff Services Manager III (Assistant Personnel Officer)
- No more than 3 pages in length
- Numbered in the same order as the SOQ
- Arial 12-point font
1. Describe your education and/or experience in supervising human resources functions, specifically, classification and pay/hiring, transactions, and workforce planning and development. Please also expand your response by providing your education and/or experience, if any, in other disciplines within human resources, i.e., performance management, workers’ compensation, disability programs, etc.
2. Describe a situation where you had to build cooperative relationships and gain the confidence of Department executives and management, other state agencies, and/or the various control agencies. What was the situation and what were the specific steps you took?
3. Describe your experience providing leadership over enterprise-wide implementation, and your specific involvement with setting directions and/or establishing parameters by which the implementation was to occur. Please include whether your efforts were successful or not.
4. Describe your ability to apply principles for effective recruitment, selection, development and retention of competent staff, including making appropriate assignments and managing staff performance.
5. Describe your experience with managing civil service budget, procurement procedures, budgetary forecasting, and fiscal analysis.
ADDITIONAL INFORMATION & ADDITIONAL APPLICATION INSTRUCTIONS
- This position is Pending Budget Approval.
- This position may be designated as a Conflict of Interest position. The Fair Political Practices Commission (FPPC) requires that employees in positions designated in CAL FIRE’s Conflict of Interest Code file a completed and signed Statement of Economic Interests (Form 700) upon hire, and annually thereafter.
Filing a job application “within the time” shall mean: applications must be postmarked by the United States Postal Service (USPS) or depositing with a parcel delivery or courier service no later than the final filing date specified by the job vacancy announcement, provided that the parcel contains proof of a timely deposit with the parcel delivery or courier service or
Date stamped at the appropriate office of the appointing power no later than the final filing date specified by the job vacancy announcement
or
Electronically transmitted no later than 11:59 p.m. Pacific Time on the final filing date specified on the job vacancy announcement.
For the purposes of determining whether an application has been filed within the time as set forth above, any dates printed on mobile barcodes or equivalent mobile print technology shall not be considered postmarks and, as such, are not acceptable proof of the date the application was filed.
A completed State Application (STD. 678), a Resume, and any other relevant documents (e.g. transcript copies, copies of degree(s), cover letter, etc.) should be submitted electronically via your CalCareer Account, by U.S. mail, or by dropping your application package off. Both addresses are listed in this Job Advertisement.
Please reference Job Control 475206 and indicate the basis of your eligibility in the Examination(s) or Job Title(s) section on the STD. 678. SROA and surplus candidates should submit a copy of their letter with their application. Please note you can only apply for one Job Control per application submission.
Candidate may be selected by Resume Review.
Temporary Appointments (TAU) may be considered if conditions warrant. TAU may be made to anyone regardless of eligibility. TAU may not exceed 9 months and will require eligibility to be obtained through an examination process in order to transition to a permanent or limited-term appointment.
Applicants are highly encouraged to complete a Recruitment Questionnaire, located at: https://www.surveymonkey.com/r/HLYSH8V
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
