Administrative Specialist 1

In support to the Supervisor coordinate administrative tasks. Work within broad guidelines to ensure a smooth flow of services and operations which may include tracking, scheduling and delivery of services. Draft, compose and produce confidential and sensitive correspondence and reports as assigned; communicate in person, by telephone and in writing with agency staff, other state and local government agencies, and the general public to provide or request information, respond to questions and complaints and explain agency policies and procedures as they relate to specific operations. Present workshops and develop procedures as needed. Accept and complete special assignments using independent judgment as requested by Supervisor. Maintain written office procedures.

Coordinate POC and prior authorizations for contract nursing, behavior support specialists, home delivered meals, in-home care agencies and other providers.

Coordinate purchasing for the office following contracts and established ODHS Office of Financial Services policies and procedures. Draft justification letters for purchases. Reconcile discrepancies on purchase orders with vendors. Use SPOTS card, submit records timely and keep required documentation on purchases. Respond to questions and complaints and explain agency policies and procedures as they relate to vendor payment system.

Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data; OR

An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data; OR

An equivalent combination of education and experience.

Experience providing administrative support functions to a diverse leadership team.

Experience efficiently and effectively training new support staff hires.

Experience navigating multiple data bases efficiently.

Experience applying great organizational skills and being a dependable resource to a team.

Please make sure your application materials, resume or job history, are clearly outlined as this information will be used to determine your starting salary range. Note: Your cover letter (if requested) and resume may be uploaded in the Resume/CV field on the online application.

The use of outside resources such as Artificial Intelligence software during applicant skill assessments, examinations, and/or interviews is prohibited unless otherwise stated by the hiring agency. Unauthorized use of outside resources during the hiring process will result in disqualification.

If selected as a finalist, we will conduct a criminal history and background check. Adverse criminal history or background check may lead to disqualification.

The Oregon Department of Human Services does not offer visa sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States. ODHS will use E-Verify to confirm that you are authorized to work in the United States.

communities that promote shared learning.

Cost of Living Adjustments.

Annual salary increases (until you reach the top of the listed salary range).

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. Please do not attach your Veterans’ preference documentation in the Resume/CV field of your application.

This is a permanent, full-time position and is represented by the Service Employees International Union (SEIU).

This recruitment may be used to fill future vacancies in the same classification.

The recruiter for this position is Jennifer Moisa. If you contact the recruiter, please include the job requisition (REQ) number listed at the top of this job post.

Email: JENNIFER.M.MOISA@odhs.oregon.gov.