What are the responsibilities and job description for the Administrative Specialist 2. Bilingual English / Spanish Preferred position at Department of Human Services?
Initial Posting Date:
01/23/2025
Application Deadline:
02/06/2025
Agency:
Department of Human Services
Salary Range:
$4,499 - $6,245
Position Type:
Employee
Position Title:
Administrative Specialist 2. Bilingual English / Spanish Preferred
Job Description:
Job Posting
The
Oregon Department of Human Services
is proud to be an Equal Opportunity Employer. We are guided by our Equity North Star
and our vision for a positive RiSE organizational culture
that advances equity and diversity. We encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S community members, and others to help us achieve our vision of a diverse and inclusive community.
This position request duties to be done in both English and Spanish. The language request is preferred, but not required. This position may receive a 5% differential pay based on passing the language test.
Opportunity awaits! If multi-tasking or detailed oriented could be your middle name, then we may have the career for you! If you strive in a fast-paced environment while keeping track of important and time sensitive data, we want to hear from you! If you have experience as an administrative specialist, please apply!
Summary of Duties
As an Administrative Specialist 2 you will:
- Provide mentoring and support to staff in supporting the work and families using the case aide model, protocols, and efficiencies methods that foster a positive and safe learning environment.
- Provide project support and general coordination of solutions that support ongoing and newly recognized business operation needs, the workplace Incident Response procedures, ergonomic and facility needs, building evacuation drills and emergency evacuation, as well as lobby and security staff to create a welcoming, inclusive, and safe environment.
- Coordinate scheduling of training, conference rooms, and events.
- Support the infrastructure of the office and provide recommendations to the local leadership team regarding safety protocols, audit reviews, and general business operations and efficiencies.
- Work as Staffing Point, assist managers in the hiring process from requesting approvals to filling vacant positions and through the various stages of the hiring process, and communicate constantly with different managers regarding vacant positions and updating them on the hiring process.
- Serve as liaison for contractors, service requests, and deliveries.
- Maintain organizational charts, distribution and phone lists, manage access to project resources, including collaborative sites such as SharePoint/Smart Boards, and other related resources.
- Develop, maintain, and update procedures for facility business operations in collaboration with building management and safety committee.
- Conduct and oversee audit reports that monitor procedural compliance including but not limited to receipting, database access, safety practices and position management.
Minimum Qualifications
- Two (2) years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations. OR
- An equivalent combination of training and experience.
- One year of postsecondary education may be substituted for up to one year of the experience.
You must clearly show that you meet the minimum qualifications in your application or resume to be considered for an interview. Your application or resume will be used in determining what pay salary step you fall in with the pay equity assessment, so complete work and education history is helpful.
Essential Attributes
We are looking for candidates with:
- A commitment to equity and antiracism work.
- Experience conducting work with cultural humility and responsiveness.
- Experience, education and/or training in racial, cultural and/or disability studies.
- Knowledge of intersectionality and how the roots of systemic oppression impact all protected classes.
- A commitment to inclusivity and embracing all people.
Preference will be given to candidates that are bilingual in Spanish and English.
Attention all candidates! Clearly describe how you meet the minimum qualifications and essential attributes in your application materials. Your application materials will determine if you are selected to move forward in the selection process. Please include detailed work and education history.
Working Conditions
- Works in an integrated office environment, with a team of diverse partners, programs, and staff.
- Hours of work are Monday – Friday 8-5. Rare, compensated overtime may be required, including evening and weekend work.
- Work in a fast-paced environment with a high volume of computer work, using various computer programs.
- Interaction with a diverse population including, some who have experienced trauma, emotional, and financial stress.
- May require a valid driver’s license or other acceptable method of transportation. Travel is required, sometimes overnight, to other branches in the district supporting and training front staff.
Background Checks and Requirements
-
If selected as a finalist, we will conduct a criminal history and background check. Adverse criminal history or background check may lead to disqualification. Additional background check information.
- The Oregon Department of Human Services does not offer visa sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States. ODHS will use E-Verify to confirm that you are authorized to work in the United States.
Benefits
- ODHS Employee Resource Groupcommunities that promote shared learning.
- Cost of Living Adjustments.
- Annual salary increases (until you reach the top of the listed salary range).
-
Amazing benefits package.
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Possible eligibility for the Public Service Loan Forgiveness Program.
Employment Preference
Veterans’ preference:
- Veterans’ preference information.
- How to submit your Veteran documents for preference. Please do not attach your Veterans’ preference documentation in the Resume/CV field of your application.
General Information
- This is a permanent, full-time position and is represented by the Service Employees International Union (SEIU).
- This recruitment may be used to fill future vacancies in the same classification.
Contact Information
We invite you to contact the recruiter for accommodation requests under the Americans with Disabilities Act (ADA), application questions or job-specific questions.
- The recruiter for this position is Brent Lawrence. If you contact the recruiter, please include the job requisition number.
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Email: Brent.Lawrence@odhs.oregon.gov
