What are the responsibilities and job description for the Contract Invoicing and Service Entry Specialist (Office Specialist 2) position at Department of Human Services?
Initial Posting Date:
02/20/2025
Application Deadline:
03/02/2025
Agency:
Department of Human Services
Salary Range:
$3,429 - $4,622
Position Type:
Employee
Position Title:
Contract Invoicing and Service Entry Specialist (Office Specialist 2)
Job Description:
The
Oregon Department of Human Services
is proud to be an Equal Opportunity Employer. We are guided by our Equity North Star
and our vision for a positive RiSE organizational culture
that advances equity and diversity. We encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S community members, and others to help us achieve our vision of a diverse and inclusive community.
Opportunity awaits! Do you have an eye for detail and accuracy? Are you someone who thrives at organizing and maintaining data? Join us today as a Contract Invoicing and Service Entry Specialist (Office Specialist 2)!
Summary of Duties
As an employee working within the
Child Welfare Program
, you will have an opportunity to make a meaningful difference in the lives of Oregon’s most vulnerable children and families. Your dedication will help us achieve the Child Welfare Vision for Transformation
that will support children and young adults to be safer, healthier, experience less trauma and achieve a greater well-being.
As a Contract Invoicing and Service Entry Specialist, you will:
- Coordinate and manage service entry and invoicing tasks for caseworkers, resource developers, and providers.
- Ensure compliance with laws, rules, and policies for all documents and retained information.
- Validate monthly invoices to guarantee timely payments to service providers.
- Manage and organize all information related to providers, services, and contracts.
- Perform data entry for referrals, conduct service entry tasks, and remind workers and providers of upcoming timelines and relevant process details.
Minimum Qualifications
- Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents. Or
- An associate degree in any field. Or
- An equivalent combination of education and experience.
Essential Attributes
We are looking for candidates with:
- Experience completing tasks with a high level of detail and accuracy.
- Experience organizing and maintaining large volumes of data and tracking multiples processes.
- Experience effectively managing workloads to meet deadlines and handle multiple tasks.
- Experience using critical thinking and problem-solving to resolve discrepancies or troubleshoot issues.
- Experience coordinating payment processes such as invoicing and record keeping.
Attention all candidates!
- Application materials are screened for minimum qualifications and essential attributes to determine if you advance in the selection process. Clearly describe how you meet these requirements in your materials, including providing detailed work and education history.
- Note: “The use of outside resources such as Artificial Intelligence software during applicant skill assessments, examinations, and/or interviews is prohibited unless otherwise stated by the hiring agency. Unauthorized use of outside resources during the hiring process will result in disqualification.”
Working Conditions
- This position serves Marion, Polk, and Yamhill counties. The position will be seated at the Marion County office.
- Employee’s work schedule will be Monday - Friday from 8 am - 5 pm PT.
- Rare, compensated overtime may be required, including evening and weekend work.
- This position may be approved to work a hybrid schedule after completion of training and trial service. Hybrid working conditions include working in the office and remotely. These conditions will need to be discussed and approved by the manager.
- This position requires prolong periods of sitting or standing at a computer.
Background Checks and Requirements
- If selected as a finalist, we will conduct a criminal history and background check. Adverse criminal history or background check may lead to disqualification.Additional background check information.
- The Oregon Department of Human Services does not offer visa sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States. ODHS will use E-Verify to confirm that you are authorized to work in the United States.
- Finalists must be cleared by the FBI Criminal Justice Information Services (CJIS) through a fingerprint-based criminal records check.
Benefits
- ODHS Employee Resource Groupcommunities that promote shared learning.
- Cost of Living Adjustments.
- Annual salary increases (until you reach the top of the listed salary range).
- Amazingbenefits package.
- Possible eligibility for thePublic Service Loan Forgiveness Program.
Employment Preference
Veterans’ preference:
- Veterans’ preference information.
- How to submit your Veteran documents for preference. Please do not attach your Veterans’ preference documentation in the Resume/CV field of your application.
General Information
- This is a permanent, full-time position and is represented by the Service Employees International Union (SEIU).
- This recruitment may be used to fill future vacancies in the same classification.
Contact Information
We invite you to contact the recruiter for accommodation requests under the Americans with Disabilities Act (ADA), application questions or job-specific questions.
- The recruiter for this position is Amanda Alvarado. If you contact the recruiter, please include the job requisition number: REQ-174924.
- Email: AMANDA.K.ALVARADO@odhs.oregon.gov
- Phone (call or text): 541-709-8695.
