What are the responsibilities and job description for the Data Access Coordinator (Office Specialist 2) position at Department of Human Services?
Initial Posting Date:
01/17/2025
Application Deadline:
02/02/2025
Agency:
Department of Human Services
Salary Range:
$3,429 - $4,622
Position Type:
Employee
Position Title:
Data Access Coordinator (Office Specialist 2)
Job Description:
The
Oregon Department of Human Services
is proud to be an Equal Opportunity Employer. We are guided by our Equity North Star
and our vision for a positive RiSE organizational culture
that advances equity and diversity. We encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S community members, and others to help us achieve our vision of a diverse and inclusive community.
Opportunity awaits! Join our team and make a meaningful impact! This position plays a vital role in supporting agency programs and operations by providing administrative and technical assistance. Be part of our mission to coordinate administrative support for Child Welfare and Self Sufficiency field offices in District 8.
We are seeking a Data Access Coordinator (Office Specialist 2) to join our Grants Pass Child Welfare team.
Summary of Duties
As an employee working within the
Child Welfare Program
, you will have an opportunity to make a meaningful difference in the lives of Oregon’s most vulnerable children and families. Your dedication will help us achieve the Child Welfare Vision for Transformation
that will support children and young adults to be safer, healthier, experience less trauma and achieve a greater well-being.
As a Data Access Coordinator, you will:
- Provide administrative support for the district volunteer program
- Create a work environment that values and respects the experiences of our clients, colleagues, and the communities we serve.
- Manage cell phone orders, repairs, issuance tracking, air card usage reports, and property tracking
- Assist with office supply inventory and ordering for District 8 Admin Unit Support
- Maintain records and reports related to cell phone usage and office supplies
- Initiate and track Individual Access Requests for employees, volunteers, and contractors
- Collaborate with the IT Unit to resolve delays and make necessary adjustments
Minimum Qualifications
- Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents; OR
- An associate degree in any field; OR
- An equivalent combination of education and experience.
Essential Attributes
We are looking for candidates with:
- Experience effectively organizing work and handling multiple tasks, even in the face of interruptions.
- Experience successfully working efficiently in an ever-changing environment where priorities may need to be adjusted and deadlines have to be met.
- Experience with Microsoft software such as Outlook, Word and Excel, as well as processing, entering, and verifying detailed data.
- Experience in handling confidential and sensitive information.
- Experience providing information and referral services in person and over the phone to both internal staff and external providers.
- Experience in collaborating and communicating effectively with a diverse mix of individuals, staff members, volunteers, managers, and executives.
- Experience writing clearly with minimal spelling or grammar issues.
Attention all candidates! A cover letter is required. Clearly describe how you meet the minimum qualifications and essential attributes in your application materials. Your application materials will determine if you are selected to move forward in the selection process. Please include detailed work and education history.
Note: “The use of outside resources such as Artificial Intelligence software during applicant skill assessments, examinations, and/or interviews is prohibited unless otherwise stated by the hiring agency. Unauthorized use of outside resources during the hiring process will result in disqualification.”
Working Conditions
- Work Locations: Offices and community sites.
- Travel: Occasional travel for meetings, trainings, and other case related activities. This includes required occasional overnight travel.
- Hours: Regular work week with fluctuating hours; occasional overtime may be needed, including evenings and weekends.
- This role involves handling sensitive topics related to trauma, abuse, and crises, requiring a trauma-informed approach that is essential to ensure a safe environment.
- You may interact with individuals who have experienced trauma and may have difficulty managing their emotions.
- Be prepared for stressful situations that require quick decision-making to ensure safety for yourself and others.
Background Checks and Requirements
- If selected as a finalist, we will conduct a criminal history and background check. Adverse criminal history or background check may lead to disqualification.Additional background check information.
- The Oregon Department of Human Services does not offer visa sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States. ODHS will use E-Verify to confirm that you are authorized to work in the United States.
- Finalists must be cleared by the FBI Criminal Justice Information Services (CJIS) through a fingerprint-based criminal records check.
- A valid driver’s license and acceptable driving record are required for this position.
Benefits
- ODHS Employee Resource Groupcommunities that promote shared learning.
- Cost of Living Adjustments.
- Annual salary increases (until you reach the top of the listed salary range).
- Amazingbenefits package.
- Possible eligibility for thePublic Service Loan Forgiveness Program.
Employment Preference
Veterans’ preference:
- Veterans’ preference information.
- How to submit your Veteran documents for preference. Please do not attach your Veterans’ preference documentation in the Resume/CV field of your application.
General Information
- This is a permanent, full-time position and is represented by the Service Employees International Union (SEIU).
- This recruitment may be used to fill future vacancies in the same classification.
Contact Information
We invite you to contact the recruiter for accommodation requests under the Americans with Disabilities Act (ADA), application questions or job-specific questions.
- The recruiter for this position isNadja Rue. If you contact the recruiter, please include the job requisition number: REQ-173179.
