What are the responsibilities and job description for the Facilities Coordinator, Facility Operations Specialist 2 position at Department of Human Services?
Initial Posting Date:
03/25/2025
Application Deadline:
04/02/2025
Agency:
Department of Human Services
Salary Range:
$5,066 - $7,774
Position Type:
Employee
Position Title:
Facilities Coordinator, Facility Operations Specialist 2
Job Description:
The
Oregon Department of Human Services
is proud to be an Equal Opportunity Employer. We are guided by our Equity North Star
and our vision for a positive RiSE organizational culture
that advances equity and diversity. We encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S community members, and others to help us achieve our vision of a diverse and inclusive community.
Opportunity Awaits! We're in search of a Facility Operations Specialist 2 committed to promoting and fostering a diverse and qualified workforce where individuals feel welcome, appreciated, and valued for all they bring to the organization. If you are skilled at service and equipment maintenance, renovation and repair of commercial buildings, and state and local building codes, consider taking on a key role in our team as the (Facilities Coordinator, Facilities Operations Specialist 2, Office of Facilities Management) for the Oregon Department of Human Services (ODHS).
About The Office of Facilities Management (OFM) is an office within ODHS Shared Services. Shared Services serves OHA and ODHS with functions that include contracting, facilities management, financial services, forms and document management, human resources, information security
and information systems. OFM provides focused management and oversight of cost, use, maintenance, and utilization of all ODHS and OHA buildings, furniture inventory, telecommunications, and warehousing. OFM serves as the point of contact and coordinator for all issues related to ODHS and OHA leased, facilities, and telecommunications requests.
Summary of Duties
As a Facilities Coordinator, you will:
- The Facility Coordinator is responsible for providing daily support to ODHS and OHA in maintaining and repairing leased facilities across the state.
- You will be designated specific ODHS Districts and will act as the point of contact for building-related issues within these districts.
- Uses Computer Aided Facility Management and Computer Aided Design (CAD) program (Z-Axis or similar system) for space planning and arrangement of office furniture.
- Responsible for coordinating systems furniture reconfigurations and adjustments, addressing building maintenance issues, overseeing building remodels or alterations, managing building renovations, and ensuring that janitorial contractual obligations are followed.
- Your responsibility will be to ensure that projects are completed on time, within scope and budget.
- The Facility Coordinator is responsible for space planning within their designated areas. This entails the preparation and review of documents including project justifications, business cases, space requests, space calculation worksheets, cost estimates, cost/benefit analyses, as well as exhibits and supporting documents.
- The role involves completing quarterly checklists and addressing any issues discovered within the designated buildings.
- Assist OFM Construction Project Manager 3 to cover contractor meetings, projects, and onsite tours. Work with local management and staff to determine space planning needs. Assist OFM Construction Project Manager 3 for contractor solicitation and oversight for large furniture installations and moves.
- You will ensure compliance with Oregon OSHA (Occupational Safety and Health Administration) standards in conjunction with the Shared Services Office of Health, Safety and Employee Well-Being (OHSE) Total Worker Health (TWH).
- Conducts routine inspections of buildings, identifies deficiencies in structures, fixtures, HVAC, electrical, and plumbing systems, and arranges the required repairs with the building owner or property manager.
- Coordinates staff relocations within buildings and collaborates with the Construction Project Manager on moves to new locations.
- Facility Coordinator performs minor systems furniture installations, reconfigurations, and/or ergonomic adjustments as needed. To include: Up to eight ergo adjustments and up to four cubicles reconfigurations, Installs and/or assembles Ergotrons, up to four per location per Work Order, Installs and/or assembles electric lift desks up to 4 per location per Work Order, Designs furniture layout drawings using Computer Aided Design (CAD) program (Z-Axis or similar system) and determines what Systems Furniture inventory is needed to complete the assignment.
Minimum Qualifications
- A Bachelors degree in civil, mechanical or electrical engineering or business administration AND Three years of journey level experience in one of the major disciplines of the building trades AND one additional year of the experience identifying work program needs and preparing contracts;
-
OR
Six years of experience in one of the major disciplines of the building trades - AND one additional year of experience identifying work program needs and preparing contracts.
- A valid driver’s license and acceptable driving record are required for this position.
Essential Attributes
We are looking for candidates with:
- Knowledge of computer-aided design (CAD), office furniture design, and programs (such Z-Axis or a comparable system) from conception to implementation.
- Experience in office furniture design, Computer Aided Design (CAD) program (Z-Axis or similar system) from concept to installation.
- Experience with ADA standards and regulations, uniform building codes, and state and local codes and ordinances.
- Proficient in Microsoft Office Suite or related software necessary to create spreadsheets and maintain reports.
- Excellent organizational skills and attention to detail.
- Excellent communication and interpersonal skills.
- Technical knowledge of building systems and maintenance practices.
Attention all candidates! A cover letter is required. Clearly describe how you meet the minimum qualifications and essential attributes in your application materials. Your application materials will determine if you are selected to move forward in the selection process. Please include detailed work and education history.
- Please make sure your application materials, resume and job history, are clearly outlined as this information will be used to determine your starting salary range. Note: Your resume and cover letter may be uploaded in the Resume/CV field on the online application.
- The use of outside resources such as Artificial Intelligence software during applicant skill assessments, examinations, and/or interviews is prohibited unless otherwise stated by the hiring agency. Unauthorized use of outside resources during the hiring process will result in disqualification.
Working Conditions
- This position includes a 24/7 facilities hotline, with shared duties on a quarterly basis.
- Frequent travel, including overnight trips.
- Driving/riding in a vehicle may require sitting for long periods of time.
- Occasional exposure to construction sites where there is dust, construction debris, heavy equipment, and loud environments.
- Occasional exposure to the outside environment including rain, cold, heat, brightness, and darkness.
- Occasional exposure to disagreeable or hostile individuals.
- Possible infrequent exposure to asbestos, mold, and volatile organic compounds (VOC).
- Occasional stooping, bending, crawling, pulling, pushing, turning, climbing, reaching, grasping, walking, and lifting of up to 40 lbs.
- Working in a typical office environment.
Background Checks and Requirements
-
If selected as a finalist, we will conduct a criminal history and background check. Adverse criminal history or background check may lead to disqualification. Additional background check information.
- The Oregon Department of Human Services does not offer visa sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States. ODHS will use E-Verify to confirm that you are authorized to work in the United States.
Benefits
- ODHS Employee Resource Groupcommunities that promote shared learning.
- Cost of Living Adjustments.
- Annual salary increases (until you reach the top of the listed salary range).
-
Amazing benefits package.
-
Possible eligibility for the Public Service Loan Forgiveness Program.
Employment Preference
Veterans’ preference:
- Veterans’ preference information.
- How to submit your Veteran documents for preference. Please do not attach your Veterans’ preference documentation in the Resume/CV field of your application.
General Information
- This is a permanent, full-time position and is represented by the Service Employees International Union (SEIU).
- This recruitment may be used to fill future vacancies in the same classification.
Contact Information
We invite you to contact the recruiter for accommodation requests under the Americans with Disabilities Act (ADA), application questions or job-specific questions.
- The recruiter for this position is Nora Leyva Esquivel. If you contact the recruiter, please include the job requisition number: REQ-177512
-
Email: Nora.L.Leyva-Esquivel@odhs.oregon.gov
- Phone (call or text): 503-269-4222
