What are the responsibilities and job description for the Office Manager 3, Underfill Opportunity position at Department of Human Services?
Initial Posting Date:
02/14/2025
Application Deadline:
03/02/2025
Agency:
Department of Human Services
Salary Range:
$5,240 - $7,718
Position Type:
Employee
Position Title:
Office Manager 3, Underfill Opportunity
Job Description:
The
Oregon Department of Human Services
is proud to be an Equal Opportunity Employer. We are guided by our Equity North Star
and our vision for a positive RiSE organizational culture
that advances equity and diversity. We encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S community members, and others to help us achieve our vision of a diverse and inclusive community.
Opportunity awaits! Join a dedicated team and supervise clerical, administrative, and business support processes. Embrace the opportunity to drive productivity and ensure seamless operations!
Underfill Opportunity
This position may be underfilled by a candidate who meets the Office Manager 2 minimum qualifications and is able to meet the Office Manager 3 minimum qualifications within 36 months.
Salary Ranges
- Office Manager 3: $5,240 - $7,718
- Office Manager 2: $4,537 - $6,667
Summary of Duties
As an Office Manager 3, you will:
- Supervise the Administrative Support Staff Unit within the Roseburg Child Welfare office.
- Ensure that support staff services and processes are efficient, timely and accurate with a focus on the overall goal of keeping children safe.
- Participate in management, policy and program planning decisions related to the operation of the branch.
- Authorize payments and perform budget related activities.
- Coordinate office and equipment repairs, installation of new equipment and identify space and equipment needs.
- Actively seek to provide culturally appropriate services where individuals are treated respectfully, compassionately and effectively in a manner that recognizes, affirms and values the worth of children, individuals, families and communities.
Minimum Qualifications
This position may be underfilled by a candidate who meets the Office Manager 2 minimum qualifications and is able to meet the Office Manager 3 minimum qualifications within 36 months.
Office Manager 3 minimum qualifications:
Three years of experience as a supervisor of clerical, secretarial, or office support staff that includes hiring or recommending hiring, training, assigning, and reviewing work, preparing performance evaluations, and handling disciplinary actions.
- One year of this experience must include management of multiple offices, programs, or procedures.
Office Manager 2 minimum qualifications:
One year of experience as a supervisor of clerical, secretarial, or office support staff that includes hiring or recommending hiring, training, assigning and reviewing work, preparing performance evaluations, and handling disciplinary actions.
Essential Attributes
We are looking for candidates with:
- Experience engaging with others using empathy and other characteristics of emotional intelligence to meet their needs with kindness, compassion, and respect.
- Experience giving and receiving feedback.
- Experience using critical thinking to identify problems and successful solutions.
- Experience using time management, organization, and prioritization skills to meet deadlines.
- Experience adapting with ease to changing environments and priorities.
- Experience conducting work with cultural humility and responsiveness.
- Experience navigating different computer software programs and using Microsoft Suite (Word, Outlook, Excel).
Attention all candidates! Clearly describe how you meet the minimum qualifications and essential attributes in your application materials. Your application materials will determine if you are selected to move forward in the selection process. Please include detailed work and education history.
Working Conditions
- Your work schedule will be Monday through Friday, 8 a.m. to 5 p.m. PST.
- Majority of your work will be conducted in the Roseburg ODHS Child Welfare office. You will have some opportunity for remote work, but this will need to be discussed with and approved by your manager.
- On rare occasions, you will have travel for the purpose of attending meetings, trainings and covering office support duties in the community (ex: going to the local bank).
- You will interact with a wide range of people including some who are experiencing trauma and may exhibit challenges in controlling their emotions or words.
Background Checks and Requirements
- A valid driver’s license and acceptable driving record are required for this position.
- If selected as a finalist, we will conduct a criminal history and background check. Adverse criminal history or background check may lead to disqualification.Additional background check information.
- Finalists must be cleared by the FBI Criminal Justice Information Services (CJIS) through a fingerprint-based criminal records check.
- The Oregon Department of Human Services does not offer visa sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States. ODHS will use E-Verify to confirm that you are authorized to work in the United States.
Benefits
- ODHS Employee Resource Groupcommunities that promote shared learning.
- Cost of Living Adjustments.
- Annual salary increases (until you reach the top of the listed salary range).
- Amazingbenefits package.
- Possible eligibility for thePublic Service Loan Forgiveness Program.
Employment Preference
Veterans’ preference:
- Veterans’ preference information.
- How to submit your Veteran documents for preference. Please do not attach your Veterans’ preference documentation in the Resume/CV field of your application.
General Information
- This is a permanent, full-time position and is a Managment Service, Supervisory position and is not represented by a union.
- This recruitment may be used to fill future vacancies in the same classification.
- The use of outside resources such as Artificial Intelligence software during applicant skill assessments, examinations, and/or interviews is prohibited unless otherwise stated by the hiring agency. Unauthorized use of outside resources during the hiring process will result in disqualification.
Contact Information
We invite you to contact the recruiter for accommodation requests under the Americans with Disabilities Act (ADA), application questions or job-specific questions.
- The recruiter for this position is Ashlee Parpart. If you contact the recruiter, please include the job requisition number: REQ-174666.
- Email: Ashlee.Parpart@odhs.oregon.gov
- Phone (call or text): 503-507-2392
