What are the responsibilities and job description for the Office Specialist (Office Specialist 2) position at Department of Human Services?
Initial Posting Date:
03/27/2025
Application Deadline:
04/03/2025
Agency:
Department of Human Services
Salary Range:
$3,429 - $4,622
Position Type:
Employee
Position Title:
Office Specialist (Office Specialist 2)
Job Description:
Office Specialist 2 / REQ-177236
Salary Range: $3429 - $4622
Brookings
The
Oregon Department of Human Services
is proud to be an Equal Opportunity Employer. We are guided by our Equity North Star
and our vision for a positive RiSE organizational culture
that advances equity and diversity. We encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S community members, and others to help us achieve our vision of a diverse and inclusive community.
** Bilingual Preferred - English & Spanish **
You do not need to be bilingual to apply or be considered for this position. If you are bilingual, we encourage you to apply! We serve diverse communities and recognize the importance of serving people in their preferred language. If interested in using your bilingual language skills, upon passing the test, you will receive 5% bilingual differential pay.
OPPORTUNITY AWAITS! Join us at the forefront of OEP, where your daily contributions in office support and administration will shape the experience of every visitor and enhance the efficiency of our executive teams!
SUMMARY OF DUTIES
In this position, you will be responsible for the daily office support and administrative and records tasks for OEP. This position sits at the front desk and welcomes individuals into the secured area, coordinates mail, reviews records and information and takes actions based on protocols and procedures. This position assists with scheduling, note taking from meetings, following up on action items, and supporting staff and community connections. This position engages directly with OEP executive teams.
As an Office Specialist 2, you will work in the Brookings office assisting Oregonians in-person. This position is not eligible for a remote schedule.
Learn more about our programs, as your work providing services will be through the
Aging & People with Disabilities Program
(APD), Self-Sufficiency Program
(SSP) and the Oregon Eligibility Partnership
(OEP).
WORKING CONDITIONS
This position is expected to be onsite most of the time as the working hours are 8:30 AM to 5:30 PM Monday through Friday. Physical working conditions normally consist of those in a standard office environment. Considerable use of a computer is involved and requires the ability to sit for long periods of time. Must be able to lift and carry 40 lbs. (approximate weight of a box of paper). Occasional pressured situations may develop which require positive response by the employee.
May be required to travel in inclement weather conditions and overnight. Job may be fast paced with high volume of client contact, computer data entry and paperwork. The employee may be required to work a flexible work schedule as a condition of employment. This is understood to mean that the hours of work may vary from day to day and include evenings and weekends. Report to work as scheduled.
Work schedule specifics will be determined by the hiring supervisor and are subject to change based on business and staffing needs. Work will be done in the office, remotely, and within the community. Office environment work may have frequent customer contact while stationed at the front desk.
MINIMUM QUALIFICAITONS
- Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents; OR
- An associate degree in any field; OR
- An equivalent combination of education and experience.
ESSENTIAL ATTRIBUTES:
Please describe in your application materials where you gained skill in these essential attributes.
- Experience working both independently and with a team to reach a common goal.
- Experience defining and explaining rules, regulations, and procedures for programs and services.
- Experience navigating technology and different computer software programs (i.e. Microsoft Office).
- Experience engaging and communicating with diverse populations both verbally and in writing.
- Experience providing quality customer service in a public facing, professional environment in a manner that demonstrates active listening and compassion and the ability to de-escalate conflict.
ATTENTION ALL CANDIDATES!
- Please make sure your application materials, resume or job history, are clearly outlined as this information will be used to determine your starting salary range. Note: Your cover letter (if requested) and resume may be uploaded in the Resume/CV field on the online application.
- The use of outside resources such as Artificial Intelligence software during applicant skill assessments, examinations, and/or interviews is prohibited unless otherwise stated by the hiring agency. Unauthorized use of outside resources during the hiring process will result in disqualification.
BACKGROUND CHECKS and REQUIREMENTS
- If selected as a finalist, we will conduct a criminal history and background check. Adverse criminal history or background check may lead to disqualification.Additional background check information.
- The Oregon Department of Human Services does not offer visa sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States. ODHS will use E-Verify to confirm that you are authorized to work in the United States.
BENEFITS
- Amazingbenefits package.
- Cost of Living Adjustments.
- Possible eligibility for thePublic Service Loan Forgiveness Program.
- Annual salary increases (until you reach the top of the listed salary range).
- ODHS Employee Resource Groupcommunities that promote shared learning.
EMPLOYMENT PREFERENCE
- Veterans’ preference information.
- How to submit your Veteran documents for preference. Please do not attach your Veterans’ preference documentation in the Resume/CV field of your application.
GENERAL INFORMATION
- This is a permanent, full-time position and is represented by the Service Employees International Union (SEIU).
- This recruitment may be used to fill future vacancies in the same classification.
CONTACT INFORMATION
We invite you to contact
ADA.DHS@dhsoha.state.or.us
for accommodation requests under the Americans with Disabilities Act (ADA), application questions or job-specific questions.- The recruiter for this position is Jennifer Moisa. If you contact the recruiter, please include the job requisition (REQ) number listed at the top of this job post.
- Email:JENNIFER.M.MOISA@odhs.oregon.gov
Salary : $3,429 - $4,622
