What are the responsibilities and job description for the ASSOCIATE GOVERNMENTAL PROGRAM ANALYST position at Department of Justice?
The analyst acts independently or with a team to address databa design, issues of concern, and business solutions for the application, ProLaw, its third party word processor integrations such as Word, HotDocs and Cognos. The analyst performs a variety of complex tasks in support of the Business Intelligence and Document Automation Team that resides in the Case Management Section (CMS). The analyst will consult with executive, accounting and budget staff, legal division managers, and law practice section representatives and/or their clients to document business requirements and develop solutions using ProLaw and its integrated applications for the purpose of document and report development. The analyst will assist with development of training curriculum and will train processes and procedures using ProLaw and its integrated applications. The analyst will provide internal and external client support and services via the Case Management Section Reports Mailbox. The analyst will analyze the most complex issues and make recommendations to the Staff Services Manager (SSM) I and/or lead and will implement decisions by the SSM I and/or lead. The analyst is responsible for developing and maintaining the Attorney General Office’s case-related ProLaw and HotDocs document templates.
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You will find additional information about the job in the Duty Statement.
Working Conditions
This position offers a hybrid schedule, i.e. combined remote and in-office work schedules. If you are interested in maintaining a work/life balance, saving on transportation expenses and want work flexibility, this position may be for you!
Minimum Requirements
You will find the Minimum Requirements in the Class Specification.- ASSOCIATE GOVERNMENTAL PROGRAM ANALYST
Additional Documents
- Job Application Package Checklist
- Duty Statement
Position Details
Department Information
- This position is located in the Division of Operations, Case Management Section, in Sacramento ( JC-470102) and may be filled in either San Diego (JC-470205), San Francisco (JC-470249), Oakland (JC-470265), or Los Angeles (JC-470285). Please clearly indicate your preferred city in the Explanations section of your State application. You need to apply to one of the Job Controls to be considered for the position.
- Please disregard the SROA/Surplus language below, as the Department of Justice requires applicants to submit their SROA/Surplus Letter if that is the basis of their eligibility.
- For more information about the department, please visit the Attorney General’s website at www.oag.ca.gov.
- Please note that all new to state employees will be given the minimum salary of the classification. For current state employees and/or those with reinstatement rights, your salary will be determined in accordance with the applicable laws, rules, and regulations.
Special Requirements
- A fingerprint will be required.
- Clearly indicate the Job Control Code (JC-470205) and the title of this position in the “Examination or Job Title(s) For Which You Are Applying” section located on the first page of your State Application.
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 4/8/2025Who May Apply
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is required and must be included. Statement of Qualifications - A Statement of Qualifications (SOQ) is required to be considered for this position. Applicants must submit a SOQ with their application. Please see the SOQ section below for additional information about the requirements.
Desirable Qualifications
- Experience as an analyst with a legal background.
- Ability to gather report requirements.
- Excellent presentation skills.
- Ability to present ideas and information clearly and effectively, both orally and in writing.
- Ability to gain and maintain good working relationships with peers.
- Ability to adapt quickly to changing priorities, and to be flexible and adaptable in order to meet deadlines.
- Excellent time management and organizational skills.
- Knowledge of the configuration and design of AG section specific customizations in the ProLaw database.
- Knowledgeable in the ProLaw application, its third party integrated applications including Legal MacPac, HotDocs, Best Authority, MS Office 365, and of the legal office's business policies, practice and procedures.
- Knowledgeable in Excel, Outlook, PowerPoint and OneNote.
- Knowledge of general project management theories.
- Excellent time management skills.
- Ability to work courteously and cooperatively with others and maintain regular attendance.
Benefits
Contact Information
The Hiring Unit Contact is available to answer questions regarding the position or application process.
Hiring Unit Contact:
Nadya Randhawa
(916) 210-6750
OPSJC@doj.ca.gov
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:EEO Officer
(916) 210-7580
EERROffice@doj.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Examination Links:
Associate Governmental Program Analyst:
https://calcareers.ca.gov/CalHrPublic/Exams/ExamBulletin.aspx?ExamControlId=3105
ADDITIONAL INFORMATION FOR STATEMENT OF QUALIFICATIONS:
The Statement of Qualifications serves as a documentation of your ability to present information clearly and concisely in writing. You must provide direct responses to each of the numbered items listed below. Each individual response must be numbered and include the full text of the numbered items prior to your response. Please include specific examples of your education, training, and/or experience.
Limit your SOQ to a maximum of two (2) pages, single-spaced, twelve-point Arial font.
- Describe a time when you had to gather information for analysis to troubleshoot a client’s issue. What steps did you take to ensure you received the necessary data you needed to provide a solution?
- Describe a time when you reviewed and analyzed a complex report request from a client. How did you ensure the final report met their needs?
- Give an example of when you were asked to update or improve a report or document process. What steps did you take to ensure accuracy of the requested report or document changes?
Please note that you may be asked follow up questions about this experience is selected for an interview.
ADDITIONAL APPLICATION FILING INFORMATION:
Please note, if using the United States Postal Service for delivery, there's no guarantee that your application will be date stamped and will arrive by the final filing date. If your application does not have a postmark or date stamp and arrives after the final filing date, your application will not be accepted. Therefore, to ensure timely delivery of your application, it is recommended that you use either electronic delivery, parcel service, or certified mail. Using one of these options will provide proof of delivery prior to the final filing date, there is no guarantee that your application will be date stamped and will arrive by the final filing date. If your application does not have a postmark or date stamp and arrives after the final filing date, your application will not be accepted.
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
