What are the responsibilities and job description for the Floater (Office Specialist 1) - Trial Division (Salem) position at Department of Justice?
Initial Posting Date:
02/26/2025
Application Deadline:
03/05/2025
Agency:
Department of Justice
Salary Range:
$3,429 - $4,207
Position Type:
Employee
Position Title:
Floater (Office Specialist 1) - Trial Division (Salem)
Job Description:
Organized. Focused. Calm when faced with deadlines. Does this sound like you? If so, come join the Oregon Department of Justice’s
Trial Division
. Our Salem Legal office is hiring for a Floater (Office Specialist 1)! We offer generous benefits for you and your family, a great work-life balance, and a strong public service mission you can get behind.
If selected, you will perform a variety of critical clerical functions in support of Trial Division attorneys and staff. This position is a "floater" and will support different areas of the division where needed.
Job Duties (in part)
Due to the nature of this position, the required work hours are 8 a.m. – 5 p.m., Monday through Friday in office, with an hour scheduled for lunch.
- Help determine cases to be closed and collect and purge those files.
- Prepare files for archive, which includes entering information through data entry in a case management system; store files in labeled archive boxes; maintain written and electronic record of closed files for easy retrieval, and transport archived files to storage area.
- Responsible for file retrieval upon request from various storage areas. Update case management system database.
- Make scheduled and unscheduled messenger runs in and out of the agency.
- Duplicate media such as video and audio tapes using AV equipment and dual recording machines.
- Open files using division guidelines; enter data into computerized case management systems and file documents. Type labels for envelopes, letters, case lists, and other items.
- Collect data for case management docket control and distribute numerous dockets to appropriate persons. Order and distribute supplies. Duplicate and distribute or circulate certain publications, dockets, and other documents.
- May be assigned to complete duties of other support staff.
Required Experience
Research suggests that women and people of color are less likely to apply unless they are confident they meet 100% of the listed qualifications. We strongly encourage all interested individuals to apply, and allow us to evaluate the knowledge, skills and abilities that you demonstrate, using an intentional equity lens.
- One year of general clerical experience that includes keyboarding, word processing, or other experience generating documents.
OR
- An equivalent combination of experience and college coursework or training in a general office occupation.
AND
- Must have and maintain a valid Oregon Driver’s License.
Work experience is based on a 40-hour work week. (Example: 20 hours a week for one year would equal six-months of work experience.)
Desired Skills, Experiences, and Attributes
- Experience performing alpha-numeric filing of physical legal documents.
- Experience with electronic document management software and databases.
- Excellent communication/interpersonal skills.
- Excellent multi-tasking skills.
- Must be able to maintain confidentiality.
- Must be able to give full attention to detail.
Illustrated through in-depth employment and reference checks and application material.
What’s In It For You
- Job satisfaction as part of a team whose mission is to serve Oregon's public and government agencies.
- Permanent, full-time employment.
- Vacation, sick leave, 11 paid holidays a year, and special days off.
- Excellent medical, dental, and vision benefits.
- Pension and retirement programs.
- Endless peer and management support, and representation by the Service Employees International Union (SEIU).
- Opportunity to expand your professional skills.
For more information about our benefits, you can learn
here.
Application Process
Candidates from diverse backgrounds are encouraged to apply. The Department of Justice is an equal opportunity employer, does not discriminate based on race, color, national origin, ethnicity, veteran, gender, sexual orientation, religion, age or disability, and is committed to workplace diversity.
- Click "Apply" and complete the online application and all supplemental questions.
- Attach your resume.
- Attach a cover letter identifying your attributes that meet the desired and requested skills.
ALL APPLICANTS: You will only have one opportunity to upload the required resume and cover letter. Drag and drop your resume into Workday when prompted to upload your resume. If you are concerned that the requested document didn't attach to your application, if you need an accommodation under the Americans with Disabilities Act (ADA), have questions, or need assistance with the application process, please contact
doj.recruitment@doj.oregon.gov
. Any materials emailed will be associated on your behalf if received before the posting deadline.
CURRENT STATE EMPLOYEES: Login to Workday using your state-issued login and apply via the Jobs Hub Worklet located on your home page. Using a private account disrupts the hiring process for all internal candidates. Prior to clicking "Apply", update your employee profile to reflect your Education, Skills, and Job History (including your current job).
For additional information regarding working for the Department of Justice and application assistance,
click HERE.
Oregon Department of Justice
1162 Court St NE
Salem OR, 97301
1162 Court St NE
Salem OR, 97301
DOJ.recruitment@doj.oregon.gov
Phone: (503) 947-4328
Fax: (503) 373-0367
Fax: (503) 373-0367
