What are the responsibilities and job description for the Legal Assistant - Trial Division (Salem or Portland) - Multiple Vacancies position at Department of Justice?
Initial Posting Date:
04/02/2025
Application Deadline:
04/13/2025
Agency:
Department of Justice
Salary Range:
$3,856 - $5,325
Position Type:
Employee
Position Title:
- Legal Assistant - Trial Division (Salem or Portland) - Multiple Vacancies
Job Description:
The Oregon Department of Justice’s Salem
Trial Division
is seeking to hire two (2) dedicated legal professionals as Legal Assistants (Legal Secretaries) to support our Special Litigation Unit for the Salem or Portland Legal office. Training will be in person at our Salem legal office. After training is complete this position offers a hybrid schedule which requires a minimum of 1 day in office and up to 4 days remote work after training is complete. Legal Assistants are responsible for supporting the section attorneys with the calendaring, e-filing, preparing, and proofreading of documents for court. This is an excellent opportunity to expand your administrative professional development in this busy litigation environment.
If selected, you will work closely with division attorneys and other legal professionals to ensure that critical filing and communication deadlines are met in a high-volume, fast-paced environment.
Job Duties (in part)
- Process and route incoming mail for assigned section attorneys, segregating information for other purposes such as docket and calendar control.
- Photocopy, scan, mail, and email completed projects for final distribution to courts, counsel, agency contacts, etc. Prepare labels and envelopes for hand delivery, overnight or certified mail, etc.
- Transcribe, format, proofread, revise, and print a full range of complex legal documents (including but not limited to pleadings, memoranda, amendments, reports, opinions, briefs, proposed orders, judgments, subpoenas, summons, captions, certificates of service, etc.).
- Electronically scan, label, document capture, and e-file documents and accompanying exhibits.
- Assist other Legal Secretaries with workload overflow (could include but not limited to preparing correspondence, processing mail, calendaring, e-filing, scheduling meetings).
- Transcribe, format, proofread, revise, and print a full range of complex non-legal documents utilizing programs capable of complex text editing and formatting functions in a production environment.
- Draft routine correspondence as directed and according to established procedures, policies, and guidelines from dictated, typed or handwritten material.
- Perform other special projects as directed by attorneys, law clerks, or immediate supervisor.
Required Experience
Research suggests that women and people of color are less likely to apply unless they are confident they meet 100% of the listed qualifications. We strongly encourage all interested individuals to apply, and allow us to evaluate the knowledge, skills, and abilities that you demonstrate, using an intentional equity lens.
Two years of clerical/secretarial experience which includes at least one year as a legal assistant or secretary for an attorney or judge or performance of legal support duties (such as preparing legal documents, maintaining legal records, or researching legal information). Experience must include proficiency in word processing software.
Work experience is based on a 40-hour work week. (Example: 20 hours a week for one year would equal six-months of work experience.)
Desired Skills, Experiences, and Attributes
- Ability to prioritize a large workload and balance competing deadlines.
- Work collaboratively as a team.
- Flexibility and adaptability with change and shifting priorities.
- Organization and consistency with work.
- Ability to communicate clearly and efficiently.
- Ability to have and maintain a valid Oregon Driver’s License.
What’s In It For You
- Job satisfaction as part of a team whose mission is to serve Oregon's public and government agencies.
- Permanent, full-time employment.
- Vacation, sick leave, 11 paid holidays a year, and special days off.
- Excellent medical, dental, and vision benefits.
- Pension and retirement programs.
- Endless peer and management support, and representation by the Service Employees International Union (SEIU).
- Opportunity to expand your professional skills.
For more information about our benefits, you can learn
here.
Application Process
Candidates from diverse backgrounds are encouraged to apply. The Department of Justice is an equal opportunity employer, does not discriminate based on race, color, national origin, ethnicity, veteran, gender, sexual orientation, religion, age or disability, and is committed to workplace diversity.
Click "Apply" and complete the online application and all supplemental questions.- Attach your resume.
- Attach a cover letter identifying your attributes that meet the desired and requested skills.
ALL APPLICANTS: You will only have one opportunity to upload the required resume and cover letter. Drag and drop your resume into Workday when prompted to upload your resume. If you are concerned that the requested document didn't attach to your application, if you need an accommodation under the Americans with Disabilities Act (ADA), have questions, or need assistance with the application process, please contact
doj.recruitment@doj.oregon.gov
. Any materials emailed will be associated on your behalf if received before the posting deadline.CURRENT STATE EMPLOYEES: Login to Workday using your state-issued login and apply via the Jobs Hub Worklet located on your home page. Using a private account disrupts the hiring process for all internal candidates. Prior to clicking "Apply", update your employee profile to reflect your Education, Skills, and Job History (including your current job).
For additional information regarding working for the Department of Justice and application assistance,
click HERE.
Oregon Department of Justice
1162 Court St NE
Salem OR, 97301
DOJ.recruitment@doj.oregon.gov
Phone: (503) 947-4328
Fax: (503) 373-0367
Fax: (503) 373-0367
