Unemployment Insurance Modernization Assistant to the Project Manager

INTRODUCTION

Non-Civil Service, Exempt; Full time position

The Unemployment Insurance Modernization Project is located within the State of Hawaii, Department of Labor and Industrial Relations, Unemployment Insurance Division, Program Development, Coordination and Evaluation Services (PDCES) office. PDCES develops statewide program plans, policies, budgets, and operating guidelines; coordinates uniform application and interpretations of policies and plans; coordinates the implementation of new programs and projects; develops manuals for and coordinates training; conducts evaluations on benefit and tax activities for compliance with federal criteria and develops plans to improve program performance and integrity; furnishes technical support and consultative services to the Program Development Officer and the Unemployment Insurance Administrator.

The purpose of the Unemployment Insurance Modernization Project is to successfully modernize the UI technological system. The Unemployment Insurance technological system is antiquated and will not be able to serve the community in times of high need. The Unemployment Insurance technological system must all be modernized to comply with new federal requirements, including requirements imposed by the Settlement Agreement imposed by the United States Department of Labor’s Civil Rights Center.

The primary purpose of the Unemployment Insurance Modernization Project Test Lead is to lead, guide, monitor, and participate in the execution of tests for the Unemployment Insurance Modernization system by developing and executing tests, defining the test scope, and deploying and managing resources for testing.

MAJOR DUTIES AND RESPONIBILITIES

A. Project Management Assistance (90%)

• Assist the Project Manager with tracking and scheduling project deliverables, milestones, required activities, tasks, dependencies, earned value, physical percent complete, resource allocations, and potential gaps.
• Assist the Project Manager with the coordination of meetings, and working sessions involving DLIR staff, implementation vendor staff, and other third-party vendors. Additionally, participates and documents meeting outputs to include actionable items, risks, issues, outstanding items, decisions, and other items requiring escalation.
• Assist the Project Manager with monitoring project progress by keeping track of forecasts, deadlines, analyzing the budget, and developing action plans.
• Drafts reports, summaries, and presentations. Coordinates opportunities for training and information gathering.
• Collaborates with others to establish metrics and measurement strategies to ensure that requirements and delivery are meeting the needs of the project.
• Maintains applicable status updates of the Requirements Traceability Matrix.
• Maintains applicable status updates of the Change Management Matrix.
• Maintains applicable status updates of the Risk Management Matrix.
• Provides the Project Manager the most current updates for project status reporting.
• Responds to inquiries from UI staff and vendors as needed.

B. Miscellaneous Duties (10%)

• Keeps abreast of events and activities that would impact the UI SEMP.
• Evaluates the impact of UI SEMP’s activities on the UI SEMP’s timeline, goals, and priorities.
• Performs other duties as assigned.

SALARY RANGE

$45,000 - $65,000 (depending on experience)

RECOMMENDED MINIMUM QUALIFICATIONS REQUIREMENTS

A. Knowledge

• Knowledge of the business information technology systems, computer sciences, cyber security, project management, and leading project teams.

B. Skills/Abilities

• Effective communication skills to adapt communication style to suit different audiences
• Attention to detail to develop accurate written materials
• Action oriented to follow-up on feedback to ensure positive outcomes.
• Must possess superior written and oral communication abilities.
• Ability to proficiently operate standard office machines and equipment as well as personal computers and web applications.
• Compare requirements and reports rapidly and accurately.
• Organize and complete assigned tasks.
• Analyze problems and derive a sound conclusion.
• Draft and justify reports.
• Work under general supervision and independently and as a part of a team.
• Plan, organize, and monitors plans within the required timeframes.
• Maintain professional demeanor at all times.
• Maintain regular attendance.
• Proficient computer skills, including Microsoft Office suite (Word, Excel, and powerpoint).

C. Education

• Graduation from a four-year college or university with a bachelor’s degree.

D. Experience

• Two or more years of work experience in a professional office setting, such experience must show the ability to understand, interpret, explain, and apply departmental policies, laws, regulations, and concepts; proven work experience demonstrating the ability to identify areas of improvement and to suggest practical solutions; proven work experience demonstrating the ability to work with senior management to recognize and address concerns.

E. Required licenses and certificates

• None.

D. Work Location

This position is in-person only. If you live outside of Hawaiʻi, you need to be willing to relocate to Hawaiʻi

DESIRABLE QUALIFICATIONS

• Excellent written and oral communication skills
• Highly organized multi-tasker who works well in a fast-paced environment
• Solid time management skills
• Ability to prioritize
• Atrong interpersonal skills

Job Type: Full-time

Pay: $45,000.00 - $65,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Education:

• Bachelor's (Preferred)

Work Location: In person

Salary : $45,000 - $65,000