Deputy Fiscal, Contracts and Procurement Director

The Massachusetts Department of Public Health (DPH) is seeking a dynamic and visionary Deputy Fiscal, Contracts and Procurement Director for its Administration & Finance (A&F) unit. This leadership role supports the financial and operational needs of multiple DPH offices, including budget planning, grant compliance, contract oversight, and procurement activities. The Deputy will play an essential role in ensuring fiscal accountability and strategic alignment with the DPH mission to promote health equity and wellness across the Commonwealth. Working collaboratively with diverse teams, the Deputy develops systems to streamline pre- and post-award grant activities, provides technical guidance, and fosters operational excellence to advance public health initiatives.

This position offers a unique opportunity to contribute to transformative public health efforts by supporting funding sources such as federal grants, state appropriations, and interagency agreements. The ideal candidate will possess strong analytical skills, exceptional leadership abilities, and a passion for fostering teamwork. As a trusted advisor to both programmatic and fiscal teams, the Deputy will maintain clear communication channels, promote professional development, and ensure robust financial stewardship. Join DPH in shaping a healthier and more equitable future for all communities in Massachusetts.

Duties and Responsibilities (these duties are a general summary and not all inclusive):

• Oversee financial planning, budget forecasting, and reporting processes, ensuring compliance with federal and state regulations, including grant and contract requirements.
• Review and process contracts, commodity purchases, and lease agreements in accordance with Operational Services Division (OSD), Office of the State Comptroller (CTR), and Executive Office of Health and Human Services (EOHHS) policies.
• Lead the development of tools and systems for tracking pre- and post-award grant activities, procurements, and contracts to enhance accuracy, oversight, and planning.
• Provide guidance and oversight on budget preparation, spending plans, procurement strategies, and grant compliance to support programmatic goals and fiscal priorities.
• Collaborate with key stakeholders, including Budget, Purchase of Service, Accounting, and Legal offices, to ensure effective fiscal operations and resolve issues promptly.
• Supervise and mentor staff, fostering professional development through training in relevant systems and applications, such as Massachusetts Management Accounting and Reporting System (MMARS), Purchase of Service Tracking System (PTS), Enterprise Invoice Management (EIM), and Commonwealth Information Warehouse (CIW).
• Develop and implement strategies for resource management, revenue enhancement, cost containment, and financial analysis to optimize program efficiency.
• Conduct performance evaluations, provide feedback, and encourage a culture of team-building, motivation, and continuous improvement.
• Manage fiscal aspects of grant applications and renewals, ensuring timely and accurate submissions and compliance throughout the grant lifecycle.
• Communicate effectively with internal and external stakeholders, offering technical assistance, training, and support to ensure alignment with the department’s mission and objectives.

Preferred Qualifications:

• Comprehensive knowledge of state and federal finance laws, regulations, and processes, including MMARS, the CIW, procurement laws, and federal grant management.
• Strong understanding of public health infrastructure, operational management, and alignment with DPH mission and priorities.
• Extensive experience in budget preparation, financial reporting, payroll forecasting, and projections, with advanced proficiency in Microsoft Excel and Word.
• Highly skilled in problem-solving, consensus building, and conflict resolution, with a commitment to fostering a culture of diversity, equity, and inclusion.
• Exceptional organizational abilities, including multitasking, managing multiple projects, and adapting to changing priorities in a dynamic environment.
• Demonstrated verbal and written communication skills, maintaining professionalism, confidentiality, and the ability to engage effectively with diverse stakeholders.
• Proven ability to plan, delegate, and oversee tasks while fostering collaboration and supporting team growth as a self-starter and leader.
• Strong attention to detail, curiosity, and openness to learning new skills and systems to enhance operational efficiency.
• Thorough knowledge of laws, rules, regulations, and policies governing agency operations, with the ability to interpret and apply them effectively.
• Resilient and adaptable under pressure, with a professional demeanor and the ability to manage complex and challenging situations.

DPH Mission and Vision:

The mission of the Massachusetts Department of Public Health (DPH) is to promote and protect health and wellness and prevent injury and illness for all people, prioritizing racial equity in health by improving equitable access to quality public health and health care services and partnering with communities most impacted by health inequities and structural racism.

We envision a Commonwealth with an equitable and just public health system that supports optimal well-being for all people in Massachusetts, centering those with systemically and culturally oppressed identities and circumstances.

Learn more and share a one-pager on DPH and what we do: DPH at a Glance PDF | Doc

Pre-Hire Process:

A tax & background check will be completed on the recommended candidate as required by the regulations set forth by the Human Resources Division prior to the candidate being hired.

Education, licensure and certifications will be verified in accordance with the Human Resources Division's Hiring Guidelines.

Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Record Law and may be published on the Commonwealth's website.

If you require assistance with the application/interview process and would like to request an ADA accommodation, please click on the link and complete the ADA Reasonable Accommodation Request Form.

For questions regarding this requisition, please contact the Executive Office of Health and Human Services Human Resources at 1-800- 510-4122 Ext. #4

Salary placement is determined by a combination of factors, including the candidate’s years of directly related experience and education, and alignment with our internal compensation structure as set forth by the Human Resources Division’s Hiring Guidelines. For all bargaining unit positions (non-management), compensation is subject to the salary provisions outlined in the applicable collective bargaining agreement and will apply to placement within the appropriate salary range.

Comprehensive Benefits

When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.

Want the specifics? Explore our Employee Benefits and Rewards!