What are the responsibilities and job description for the Finance Administrator position at Department of Public Health?

The Massachusetts Department of Public Health (DPH) is seeking a Finance Administrator to play an essential role in ensuring financial transparency and operational efficiency within the Public Health Hospital System (PHHS). This position is responsible for overseeing and coordinating comprehensive fiscal reporting on salaries, overtime, and staffing across the Bureau’s hospitals. Working closely with PHHS Executive Leadership, Bureau Finance, and Hospital Leadership, you will analyze data, develop reports, and make recommendations that align with budgetary expectations and allocated funds. Additionally, you will hold the ability to oversee special projects, facilitate meetings, and maintain confidentiality when handling sensitive information related to strategic planning and personnel matters.With a strong focus on fiscal responsibility and organizational effectiveness, this role provides the opportunity to collaborate with leadership across multiple hospitals while implementing data-driven strategies to optimize financial operations. The incumbent will be expected to travel periodically to the four hospitals, ensuring in-person engagement with hospital leadership. This position offers a dynamic work environment where analytical expertise and strategic decision-making will directly contribute to the success of PHHS initiatives.

Duties and Responsibilities (these duties are a general summary and not all inclusive):

Oversee and coordinate comprehensive fiscal reporting on salaries, overtime, and temporary agency staffing for PHHS Executive Leadership, ensuring accuracy and alignment with budgeted expectations.
Serve as a liaison between the Director of Administration and Finance, PHHS Executive Leadership, and Hospital Leadership, facilitating communication, preparing reports, and ensuring project completion.
Conduct research, analyze financial and operational data, and develop reports and presentations to support decision-making for Bureau and Hospital Leadership.
Facilitate meetings, maintain records, and ensure confidentiality when handling sensitive information related to personnel matters, strategy planning, and hospital operations.
Collaborate with Bureau Finance and Hospital Leadership to implement and enhance tracking systems for monitoring overtime, salaries, and temporary agency expenditures.
Lead and document follow-up actions from overtime and temporary agency staffing meetings, ensuring progress and accountability among Bureau and Hospital Leadership.
Develop and oversee electronic sharing platforms, policies, and procedural guidelines to enhance communication and efficiency across PHHS and Bureau Finance.
Evaluate and monitor program activities, making data-driven recommendations to improve financial processes, operational methods, and overall program effectiveness.
Develop fiscal and data-related standards for program monitoring, evaluation, and compliance with agency objectives and regulatory requirements.
Travel periodically to PHHS hospitals to conduct in-person meetings with leadership, ensuring seamless coordination and alignment of fiscal and operational strategies.

Required Qualifications:

Proficient in general report writing, including the ability to prepare and utilize charts, graphs, and tables for data presentation.
Skilled in interpreting and analyzing financial reports, accounts, ledgers, and contracts to support decision-making.
Strong understanding of laws, rules, policies, and procedures governing unit activities, with the ability to explain and apply them effectively.
Excellent written and verbal communication skills to convey complex information clearly and concisely.
Detail-oriented with the ability to synthesize financial and operational data into meaningful reports and presentations.

Preferred Qualifications:

Knowledge of laws, regulations, policies, and guidelines governing assigned activities, including agency procedures for temporary employees.
Understanding of the agency's organizational structure, functions, and use of official forms.
Awareness of fiscal, budgetary, and financial impacts related to hospital allocations.
Ability to travel to our four state hospitals in Tewksbury, Boston, Canton and Westfield, as needed.

DPH Mission and Vision:The mission of the Massachusetts Department of Public Health (DPH) is to promote and protect health and wellness and prevent injury and illness for all people, prioritizing racial equity in health by improving equitable access to quality public health and health care services and partnering with communities most impacted by health inequities and structural racism.

We envision a Commonwealth with an equitable and just public health system that supports optimal well-being for all people in Massachusetts, centering those with systemically and culturally oppressed identities and circumstances.

Learn more and share a one-pager on DPH and what we do: DPH at a Glance PDF | Doc

Pre-Hire Process:

A criminal background check will be completed on the recommended candidate as required by the regulations set forth by the Executive Office of Health and Human Services prior to the candidate being hired. For more information, please visit http://www.mass.gov/hhs/cori

Education, licensure, and certifications will be verified in accordance with the Human Resources Division’s Hiring Guidelines.

Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Records Law and may be published on the Commonwealth’s website, http://www.mass.gov

If you require assistance with the application/interview process and would like to request an ADA accommodation, please click on the link and complete the Reasonable Accommodation Online Request Form

For questions regarding this requisition, please contact Executive Office of Health and Human Services, Human Resources at 1-800- 510-4122 Ext. #4

Qualifications

First consideration will be given to those applicants that apply within the first 14 days.

MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) four years of full-time, or equivalent part-time, professional experience in work simplification, management analysis, program analysis, methods analysis, economic analysis, fiscal analysis, financial analysis, budget analysis, program administration, or program management or (B) any equivalent combination of the required experience and the substitutions below.

Substitutions:

I. A Bachelor's degree with a major in business administration, business management, public administration, industrial engineering or industrial management may be substituted for a maximum of two years of the required experience.*

II. A Graduate degree with a major in business administration, budget management, public administration, industrial engineering or industrial management may be substituted for a maximum of three years of the required experience.*

III. A Bachelor's degree or higher degree with a major other than in business administration, business management, public administration, industrial engineering or industrial management may be substituted for a maximum of one year of the required experience.*

Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

NOTE: Educational substitutions will be permitted for a maximum of three years of the required experience.

Salary placement is determined by a combination of factors, including the candidate’s years of directly related experience and education, and alignment with our internal compensation structure as set forth by the Human Resources Division’s Hiring Guidelines. For all bargaining unit positions (non-management), compensation is subject to the salary provisions outlined in the applicable collective bargaining agreement and will apply to placement within the appropriate salary range.

Comprehensive Benefits

When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.

Want the specifics? Explore our Employee Benefits and Rewards!

Title 101 CMR 23.00 (“Regulation”) requires certain agency staff to have received the COVID-19 vaccination and Influenza vaccination, or have taken required mitigation measures, to prevent viral infection and transmission in State Hospitals and State Congregate Care Facilities. The Regulation applies to this position. Successful candidates will be required to acknowledge and attest to your vaccination status for both COVID-19 and Influenza.

An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.

Official Title: Management Analyst III

Primary Location: United States-Massachusetts-Boston-170 Morton Street

Job: Administrative Services

Agency: Department of Public Health

Schedule: Full-time

Shift: Day

Job Posting: Mar 28, 2025, 12:54:26 PM

Number of Openings: 1

Salary: 75,773.62 - 110,808.10 Yearly

If you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator: Luciana Hayner - 6177128265

Bargaining Unit: 06-NAGE - Professional Admin.

Confidential: No

Potentially Eligible for a Hybrid Work Schedule: Yes

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