Administrative and HR Coordinator

Job / Position DescriptionProgram Supervisor VIThe Administrative and HR Coordinator plans, directs and oversees human resources functions and daily administrative operations for the Center for Health Emergency Preparedness and Response (CHEPR). Functions include but not limited to travel, purchasing, information technology, training, bill analysis, legislative assignments and property management. Oversees the implementation of Health and Human Services Commission (HHSC) and Department of State Health Services (DSHS) policies and procedures. Advises CHEPR leadership team and staff on human resources and administrative policies and procedures. Develops policies and procedures to implement change or improvement or to comply with legislative changes. Plans and coordinates special and administrative assignments. Plans and coordinates legislative activities. Serves as a liaison for the section and develops working relationships with Health and Human Services Commission Human Resources, DSHS executive offices, Office of General Counsel, Executive and Staff Operations, and other divisions and sections in the agency. Serves on cross functional teams within CHEPR, the Division for Regional and Local Health Operations, and DSHS. Supervises the Center's Administrative Team which consists of three Administrative Assistant positions to ensure administrative support throughout the Center. Coordinates with the CHEPR Leadership team to provide oversight and direct the work of the administrative staff. Sets deadlines and monitors status to ensure timely and accurate completion of assignments. Essential Job Functions25% Plans, directs and oversees human resources functions. Provides consultative services and technical assistance to the CHEPR Director and leadership team related to human resource management actions including but not limited to preparation of position descriptions, requests to audit / reclassify positions, postings of vacant positions, selections, promotions, demotions, separations, employee conduct, compensation, work leave, performance, evaluations, disciplinary actions, administrative complaints, grievances, and reorganization. Oversees implementation and compliance with HHS human resource policies and procedures. Researches, interprets, and provides substantive policy analysis, consultative services and technical assistance to all staff on HHSC and DSHS administrative policies and procedures. Adapts existing or creates new procedures / methods to meet operating needs and / or legislative changes. 20% Plans and coordinates the preparation and development of senior-level correspondence and responses to assignments such as memos to the Commissioner and Executive Commissioner (Action, Advisory Committee Appointments, Information, Reports Publication Clearance, Staff Briefing, etc.), suspense assignments from various executive offices, legislative inquiries, requests for open records, requests for information and reports. Delegates assignments and provides instructions and tools necessary to produce quality responses. Tracks responses and ensures timely and accurate preparation of and response to assignments. Compiles, composes or edits final responses and ensures documents meet agency standards prior to submission to the Director. Plans and coordinates special and administrative assignments. Prepares routine and non-routine correspondence and reports as requested and in accordance with agency standards utilizing software programs such as Outlook, Excel, Word, PowerPoint, Adobe Suite, Copy the URL in the preceding sentence to an Internet Explorer browser to apply to the job directly through the Texas Health and Human Services Career Portal.