ASSOCIATE GOVERNMENTAL PROGRAM ANALYST

The Associate Governmental Program Analyst will be directed by the Staff Services Manager I in Forensic Services at the Department of State Hospitals - Atascadero (ASH). The incumbent will be responsible for the following duties but not limited to:

• Maintain the accuracy and timeliness of maximum commitment dates and progress report due dates for all hospital commitment types.
• Prepare and distribute daily Bed Utilization Management (BUM) report for Coleman Class patients (PC-2684).
• Maintain an accurate detailed database for tracking and reporting to DOJ. Prepare annual report to DOJ on all SARATSO scores for patients who discharge from DSH-A.
• Analyze and interpret court orders, recognize and correct discrepancies. Make arithmetical computations to determine maximum commitment date applying applicable custody credits and enhancements according to Penal Code.
• Analyze and interpret forensic reports, court orders and subpoenas, recognize and correct discrepancies as needed. Track and compute Forensic Evaluators timeframes to prepare and testify for each subpoena. Prepare reports and analyze data gathered and advise management on potential impacts.
• Liaison with Public Guardians and County Conservatorship Offices to facilitate conservatorships meeting WIC5300 Criteria. Coordinate referral process working between clinicians and Medical Director to determine eligibility.
• Process Recommended Continuing Care Plans (RCCP)/ Discharge summaries for patient movement.
• Communicate clearly and effectively both verbally and in writing.
• Responsible for cross training on all legal desks, providing backup to other analysts, and the ability to fully process all duties outlined in all legal desk procedures.

1. BE LIST ELIGIBLE: Successfully complete the competitive State civil service exam pertaining to this classification at AGPA Exam Bulletin, OR
2. BE TRANSFER ELIGIBLE: Have current employment with the State of California in the same classification or in a classification that is comparable (employees who wish to be considered based on transfer eligibility must meet the minimum qualifications of the classification per DPA Rule 250), OR
3. BE REINSTATEMENT ELIGIBLE: Have obtained previous permanent employment with the State of California in the same classification or in a classification that is comparable.

• Minimum qualifications will be verified prior to being scheduled for an interview. Please provide proof of minimum qualifications with your application submission, which may include a copy of your unofficial college transcripts.

MINIMUM QUALIFICATIONS: State experience applied toward the "General Experience" pattern must include at least one year in a class at a level of responsibility equivalent to that of the promotional class. Experience applicable to one of the following patterns may be combined on a proportional basis with experience applicable to the other patterns to meet the total experience requirements, provided that the combined qualifying experience totals at least 30 months. Education may not be used to reduce this 30-month limit. Education The following education is required when general experience is used to qualify at any level: equivalent to graduation from college. (Additional qualifying experience may be substituted for the required education on a year-for-year basis.) AND Either I Experience: One year of experience performing the duties of a Staff Services Analyst, Range C. Or II Experience: Three years of professional analytical experience performing duties in one or a combination of the following or closely related areas: budgeting, management analysis, personnel, planning, program evaluation, or policy analysis. (One year of graduate work in public or business administration, industrial relations, psychology, law, political science, or a related field may be substituted for six months of the required nonsupervisory experience.)

• If it is determined that an applicant does not meet the minimum qualifications, the applicant’s name may be removed from the eligibility list.
  

This position may be eligible for a hybrid work schedule upon completion of probation. The amount of telework is at the discretion of the department and is subject to change as business needs arise.

The Department of State Hospitals – Atascadero is a secure public sector hospital providing inpatient forensic services for mentally ill adult males who are court committed throughout the State of California. Located on the central coast of California, the Department of State Hospitals – Atascadero is in the vicinity of destination locations such as San Luis Obispo, Paso Robles, and Morro Bay, with easy access to beautiful beaches, serene natural settings and many historical landmarks. We invite you to join our professional and talented workforce.

Please provide a Statement of Qualifications (SOQ) for the hiring managers review.

When completing the Statement of Qualifications, please title the page ‘Statement of Qualifications’ and include all relevant experience, education, and training for each question below and explain your answers thoroughly. Please include 1) places of employment; 2) pertinent dates; 3) duties performed, etc. when responding to each question. Incomplete or missing responses to the information requested may negatively impact the assessment of your qualifications. The SOQ should be no longer than two pages in length total, single-spaced.

Your Statement of Qualifications must address the following:

• Tell us about your education and experience that qualifies you for this position.
• Describe your experience analyzing documents and problem solving (reports, memos, official documents, legal documents etc.)
• Give an example of a position you have held as a Subject Matter Expert (SME). Define the position and the steps you took to becoming a SME.

Please attach your SOQ to your application. Applications received without an SOQ will not be considered.

Responses must be submitted with your application no later than close of business on the final filing date noted on the job vacancy.

Note: Resumes, letters, and other materials will not be evaluated or considered as responses to the Statement of Qualifications.

If using education to meet the minimum qualifications, you MUST provide a copy of your unofficial college transcripts, that include date degree conferred, if applicable, along with your application (STD. 678) to be considered for this position. Higher degrees cannot be accepted without evidence of the lower degree that leads to it. Please note: foreign transcripts must include a verification for US equivalency through an independent company.

Your application and attachments should prove you meet the minimum qualifications and outline any desirable qualifications you may meet, as applications will be reviewed and only the most competitive candidates will be offered an interview.

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 1/26/2025

Who May Apply

How To Apply

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Other - Candidates that believe they meet the Minimum Qualifications based on a pattern of education from the classification description (specifications) MUST provide a copy of your unofficial college transcripts, that include date degree conferred, if applicable, along with your application (STD. 678) to be considered for this position. Higher degrees cannot be accepted without evidence of the lower degree that leads to it. Please note: foreign transcripts MUST include a verification for US equivalency through an independent company. Please redact birthdate and social security number from degree/transcripts.
• Other -
  If using Out of Class (OOC) experience to meet minimum qualifications, you MUST provide a copy of the approved OOC Completion Memorandum certifying your OOC experience. Failure to submit the required documents will result in the OOC experience not being applied towards meeting the minimum qualifications of the classification. If you are not basing your eligibility on Out of Class experience, you may instead use the bypass option (when applying, select Choose/Upload for the required document and then select Bypass File).
• Statement of Qualifications - A statement of Qualifications (SOQ) is REQUIRED and MUST be submitted with your application to be considered for this position. Please read the Special Requirements section for directions on what must be included.