What are the responsibilities and job description for the CORRECTIONAL CASE RECORDS ANALYST position at Department of State Hospitals?
The incumbent will be responsible for, but not limited to, the following duties:
- Prepares for and admits incoming patients
- Compiles admission documents for Admission Suite personnel
- Reviews pre-admission packets for completeness
- Maintains databases containing patient admission and discharge information
- Prepares and distributes daily transportation list
- Makes arithmetical computations to calculate maximum term of commitments
- Ability to analyze and interpret court orders and recognize discrepancies.
- Proficient in Excel, data entry, and compiling data into graphs for data analysis.
The successful applicant will possess strong analytical skills, tact, the ability to effectively communicate verbally and in writing, the ability to prioritize a workload and meet deadlines and the ability to perform efficiently in a fast-paced environment. Must demonstrate the ability to formulate spreadsheets, navigate various databases, and Microsoft Office Suite, i.e. Word, Excel, Outlook and Power Point.
In order to gain list eligibility and be appointed to the Correctional Case Records Analyst classification, please follow the link below to the exam bulletin. Failure to take the exam will result in your application not moving forward in our process. Please follow the directions carefully:
Correctional Case Records Analyst Exam Bulletin
All qualified and interested applicants are required to submit a thorough and detailed Statement of Qualifications (SOQ) of no more than one page summarizing your education, relevant training, and experience as it relates to the above-mentioned duties.
All applicants may be prescreened for breadth and depth of experience. Only the most qualified applicants may be interviewed based on screening criteria. For this reason, it is especially important that applicants take special care in thoroughly and accurately completing the application. A computer and knowledge exercise may be given to candidates as part of the selection process.
All interested and qualified applicants must submit an application and SOQ to Human Resources no later than Monday, March 3, 2025.
You will find additional information about the job in the Duty Statement.
Working Conditions
Minimum Requirements
You will find the Minimum Requirements in the Class Specification.- CORRECTIONAL CASE RECORDS ANALYST
Additional Documents
- Job Application Package Checklist
- Duty Statement
Position Details
Department Information
DSH - Patton
3102 E. Highland Avenue
Patton, CA 92369
http://www.dsh.ca.gov
Department Website: https://www.dsh.ca.gov/Patton
Special Requirements
- The position(s) require(s) a Background Investigation be cleared prior to being hired.
- The position(s) require(s) Medical Clearance prior to being hired.
For experience/education to qualify during the application screening process, and to ensure that minimum qualifications can be determined, applicants should include all employment history on the Examination/ Employment Application (STD. 678) including detailed job descriptions, hours worked per week, and start/end dates (MM/DD/YYY). Application packages without this information will experience delayed processing times and your eligibility for this position may be impacted.
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 3/3/2025Who May Apply
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is optional. It may be included, but is not required.
- Statement of Qualifications -
All qualified and interested applicants are required to submit a thorough and detailed Statement of Qualifications (SOQ) of no more than one page summarizing your education, relevant training, and experience as it relates to the above-mentioned duties.
Benefits
Please review the Benefits Summary that may also be found on the California Department of Human Resources (CalHR) website. You will find information on the benefits afforded by membership in the Public Employees’ Retirement System (CalPERS), benefits and protections provided to public employees by the State Civil Service Act, and salary ranges and a summary of the Correctional Case Records Analyst classification.
Contact Information
The Human Resources Contact is available to answer questions regarding the position or application process.
Department Website: https://www.dsh.ca.gov/Patton
Human Resources Contact:
Human Resources - Employment Unit
(909) 742-5550
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:Rachel Guerrero
(909) 742-5243
Rachel.Guerrero@dsh.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
Salary : $2,400
